University-level academic approval only instruction

Instruction statement

This instruction sets out the process steps for submission and approval of the following types of proposal:

RMIT accredited program proposals

  • Change of title of an existing RMIT accredited program at Australian Qualifications Framework level 5 or above

Specialisation proposals

New specialisation not linked to a specific program

Exclusions

This instruction applies only to approvals of programs and program offerings listed above.

Instruction steps and actions

Overview

This process should be carried out in accordance with the relevant program approval calendar: see the Program and course life-cycle instructions and forms web page for the program approval calendar relevant to each of the two types of proposal.

The University level academic approval only instruction involves the following steps which are detailed below:

  • New Offerings and Discontinuations List (NOD) (for change of title only); and where successful:
  • University level academic approval (Academic and Business Case (ABC) Gateway 2B).

Instruction (including key points)

Responsibility

Where program has global partner offering(s)

[Note: this stage is only required for RMIT accredited program proposals involving a change of title; this stage is not required for a new specialisation proposal.]

1. See the Changes to offerings at a global partner instruction for the initial process to be followed where the program has an offering at a Global Partner.

Dean/Head of School

Consultation over title change

[Note: this stage is only required for RMIT accredited program proposals involving a change of title; this stage is not required for a new specialisation proposal.]

2. Consult students and industry networks, Program Advisory Committee to ensure that there is support for the proposed title change. Document the consultation so that the proposal documentation can demonstrate that consultation has occurred.

Program team

New offerings and discontinuations list (NOD)

[Note: this stage is only required for RMIT accredited program proposals involving a change of title; this stage is not required for a new specialisation proposal.]

3. Use the New offering form to submit the proposal to discontinue the existing title to the College Pro Vice-Chancellor.

{Note: this step needs to occur 18 months before the intended take-effect date of a title change.]

Dean/Head of School

4. Endorse discontinuation proposal to be added to the NOD.

College Pro Vice-Chancellor

5. Submit the approved discontinuation proposal to Policy and Planning for addition to the NOD.

College Academic Development Group (ADG)

6. Add the proposal to the NOD and submit the NOD to the Profile Steering Group for review.

Policy and Planning

7.0 Submit the amended NOD to the Vice-Chancellor’s Executive.

Policy and Planning

8. Endorse new version of the NOD including the discontinuation proposal,

or

direct that the change of title not proceed.

Vice-Chancellor’s Executive

9. Update the statuses of proposal as able to proceed or not able to proceed.

Policy and Planning

University-level academic approval (Academic and Business Case (ABC) Gateway 2B)

[Note 1: this stage is required for both RMIT accredited program proposals involving a change of title and new specialisation proposals.]

10. Submit curriculum changes to Course and Program Administration for configuration on curriculum systems. This submission may include:

  • Higher Education Program Details Form for new program plan with proposed new title and any changes to program structure
  • Higher Education Course Details Forms for any new courses

College Academic Development Group

11. Configure curriculum changes:

  • any new courses and generate course guides
  • new program plan code and generate program guide with new title

Course and Program Administration

12. Draft curriculum documentation changes:

  • any other changes to program guide
  • course guides for new courses or changes to existing course guides

Program team / College Academic Development Group

13. Submit proposal to the College Academic Development Committee.

For program title changes, documentation required for this committee submission comprises:

  • committee submission cover sheet (obtain this from College Secretariat)
  • program guide draft
  • course guide drafts with changes
  • higher education course forms for any new courses

Deputy Dean/Head of School, Learning and Teaching

14. Endorse proposal or require changes and resubmission, or decline to endorse.

College Academic Development Committee

15. Endorse proposal.

College Board

16. Submit proposal to Policy and Programs Committee.

For documentation requirements, see the Documentation required by academic committees for RMIT accredited coursework program proposals.

College secretariat

17. Endorse proposal or require changes and resubmission, or decline to endorse.

Policy and Programs Committee

18. Submit proposal to Academic Board.

For documentation requirements, see the Documentation required by academic committees for RMIT accredited coursework program proposals.

Policy and Programs Committee secretariat

19. Approve proposal or require changes and resubmission, or decline to approve.

Academic Board

[Next: Supporting documents and information]