Recognition of prior learning and recognition of current competency procedure

Procedure

Intent

This procedure supports implementation of the principles espoused in the Credit policy. This procedure relates to applications for credit towards RMIT programs and courses on the basis of recognition of prior learning.

Scope

All current students.

Exclusions

Research students

Procedure

1 Credit outcomes

1.1 A successful application for credit on the basis of recognition of prior learning (RPL) will result in the student being awarded credit towards a course or courses.

1.2 Credit on the basis of RPL may be given in the form of specified credit.

1.3 Specified credit is credit granted towards a specific RMIT course.

1.4 Where a student has been granted credit, the credit will be processed providing that the student has an active enrolment, regardless of whether the student is on leave.

1.5 The University must advise the student in writing of the outcome of their application for RPL.

1.6 Where a student’s application for RPL is successful, the University will require the student to sign or accept a record of the credit awarded.

2 Information

2.1 Prospective students will be provided with information regarding the credit that may be available towards the program for which they are applying.

2.2 University staff cannot guarantee that credit will be granted to a prospective student, merely that it is available. Credit is not granted until such time as the student’s RPL application is assessed by an RPL assessor.

3 Applications for credit on the basis of RPL

3.1 Students in higher education programs should enrol in the course for which they are seeking credit. If credit on the basis of RPL is granted, a student must withdraw by the course census date, or be liable for fees incurred.

3.2 In VET programs, a pre-training review is conducted with each student before classes commence. Any relevant prior learning identified in the review will be assessed for recognition of prior learning.

3.3 A student seeking RPL is responsible for :

3.3.1 submitting an application in the prescribed manner;

3.3.2 supplying the University with all evidence required to substantiate their application; and

3.3.3 complying with the application process.

3.4 The onus is on the student to demonstrate that credit should be granted on the basis of RPL.

3.5 Evidence submitted to support RPL applications must be relevant, valid, sufficient, authentic, and current.

3.6 A student must provide evidence which the RPL assessor can assess to determine whether the student has achieved the learning and competency outcomes for the course for which the student is applying for credit. This evidence includes but is not limited to:

3.6.1 resume/curriculum vitae;

3.6.2 position descriptions;

3.6.3 training journals;

3.6.4 work journals;

3.6.5 diary entries;

3.6.6 references/referees;

3.6.7 portfolios;

3.6.8 industry certificates;

3.6.9 minutes of meetings;

3.6.10 project reports;

3.6.11 photos/videos;

3.6.12 certificates from short courses or professional development;

3.6.13 live demonstration of competency;

3.6.14 tests;

3.6.15 interview

3.7 If any of the evidence supporting the application is not in English, the student must supply an English translation by a professional translator deemed acceptable by RMIT. RMIT reserves the right to refuse to accept a translation by a translator that it deems unacceptable.

4 Decisions regarding applications for RPL

4.1 All applications for RPL will be assessed by an RPL assessor. The RPL assessor is the course coordinator of the course for which the student is applying for RPL.

4.2 The Head of School responsible for a program is responsible for ensuring that RPL assessments are validated and moderated in the same way as other types of assessment.

4.3 In order to determine whether an application for RPL will be successful, the RPL assessor embarks upon an assessment process. Assessment of an application for RPL is governed by the following principles of assessment:

4.3.1 fairness;

4.3.2 flexibility;

4.3.3 validity; and

4.3.4 reliability.

4.4 Assessment of an application for RPL will meet the requirements of the relevant Training Package or State accredited course.

5 Recognition of current competency (RCC)

5.1 RCC is a process to recognise a person’s current competency in a VET qualification.

5.2 RCC is available to current RMIT students and members of the general public.

5.3 A person may apply for RCC where they have previously successfully completed the requirements for a unit of competency or module in a VET program, but are required by a professional or licensing body to have this competency reassessed. The University will assess whether the person is maintaining this competency.

6 International onshore students

Credit for international onshore students shall be consistent with the requirements of the ESOS Act 2000 and the National Code.

7 Fees

7.1 Fees are charged for RPL assessment in VET.

7.2 Fees are published on the University website.

7.3 No refunds are available for unsuccessful applications.

8 Review and appeal

If a student wishes to seek a review of an RPL or RCC decision or to appeal the decision, they must follow the process below. Students must be mindful that if they wish to seek an appeal, then regardless of the length of time it takes to complete the review process, the appeal must be submitted within 20 working days of the date that the student receives the outcome of the original RPL or RCC decision in question.

9 Stage one: review

9.1 If a student wishes to appeal an RPL or RCC decision, the student must first seek a review of the decision with the School to which the student’s application was made. The relevant RPL/RCC assessor will discuss the matter with the student and review the decision in question.

9.2 The RPL/RCC assessor may:

9.2.1 determine that no error was made and the RPL decision should stand;

9.2.2amend the decision; or

9.2.3agree to a reassessment of the application for RPL/RCC to be undertaken by another RMIT academic or teaching staff member who has sufficient expertise in the area to be a suitable RPL/RCC assessor.

9.3 Students should retain all documentation relating to the review in case they need to demonstrate that they have followed the provisions of this policy at a later stage.

9.4 Stage two: appeal

9.5 A student may appeal the outcome of an RPL or RCC decision to the College Appeals Committee where:

9.5.1 the student has evidence that they sought a review from the School as specified above; and

9.5.2 the student has evidence that the following grounds of appeal exist:

9.5.3 the student satisfied all relevant RPL/RCC requirements; and

9.5.4 the RPL/RCC application was lodged in the correct manner, and all of the relevant documentation was provided to the University; and

9.5.5 the decision was not compliant with the Credit policy or the RPL and RCC procedure; or

9.5.6 there is evidence that the outcome was influenced by personal bias

9.6 Appeals to the College Appeals Committee must be made on the ‘Application for Appeal – College Appeals Committee’ form, and comply with the requirements specified on the form. The student must submit the completed form to the Pro-Vice Chancellor of the relevant College no later than 20 working days after the date of being advised of the RPL/RCC decision.

9.7 Where the Pro-Vice Chancellor (or nominee) of the College determines that the student has met the requirements of eligibility to lodge an appeal, the College Appeals Committee will be convened to hear the appeal within 20 working days of receipt of the appeal, unless exceptional circumstances justify a delay.

9.8 The decision of the College Appeals Committee in relation to an appeal against an RPL decision is final and cannot be used as the basis for a further appeal. Where, however, the student has evidence that there was a breach of university regulation, policy or procedure in the handling of their appeal by the College Appeals Committee, they may lodge an appeal against that breach to the University Appeals Committee within 10 working days of the date the College Appeals Committee outcome was sent. Any such appeal must clearly identify the details of the breach.

10 Grades resulting from RPL

For the grades to be used in recording RPL within the grading schemes used in VET and courses, see the Assessment: Management of results procedure.

11 Records

Records regarding applications for RPL, outcomes, applications for review, and review outcomes will be retained for seven years, after which point such records will be disposed of.

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