Safe operation processes

A diverse range of activities shape the workspaces for all of us, whether we are staff, students or contractors. Here you can find information on first aid, ergonomic workstations, manual handling, student safety and chemical safety.

Aviation / flight safety

Confined spaces (Coming soon)

Confined space pre-work checklist

Diving (Coming soon)

Electrical safety / LOTO

Forms and Templates

Electrical test and tag (Coming soon)

RCD testing (Coming soon)

First aid

Forms and templates

Each workplace will have different first aid requirements which need to be determined through a consultative risk assessment process involving Health and Safety Representatives (HSR) and employees.

For listings of First Aid Officers, HSRs, and Laser and Radiation Safety Officers, please see the RMIT HSW Organisation Listing below.

RMIT HSW Organisation Listing (Google Drive)

Would you like to be a first aid officer in the workplace?

  • Seek approval from your manager to become a first aid officer and complete first aid training. It is a requirement to maintain a current first aid qualification;
  • See the first aid training webpage for more information about first aid training for staff.

List of RMIT First Aid Officers (coming soon)

For updates on the qualified First Aiders in your area, please contact HR Assist at or phone ext 50600.

AED References for Staff and First Aiders

For any maintenance requests for AEDs, please contact the Property Services Service Desk. Contact details can be found here.

First aid kit contents

To order new kits or to restock existing kits you are required to contact Staples. To order you will need to provide your school/area’s cost centre number.






Price per unit (Inc GST)


First aid eye wash saline 30ml





First aid antiseptic skin-prep single sachet





Strip adhesive dressing plastic Elastoplast 50/pack





Crepe Bandage 5cm x 1.5m





Crepe bandage 100mm x 1.5m





Triangle bandage disposable sling





Cotton swisspers tip dove 75mm 100/pack





Elastoplast dressing strip 8cm x 1m





Eye pad sterile





Gauze swabs Singles 7.5cm x 7.5cm





Pocket eyewash bottle 200mL





First aid dressing interpose 7.5cm x 10cm





Safety Pins assorted packet of 12/card





Scissors Nurses Style Stainless Steel





Disposable Resuscitation Shield





Tape Adhesive micropore 2.5cm x 9m





Powder free nitrile gloves pack 10





Dressing wound combine 10cm x 20cm





First aid handbook





Resuscitation chart A2 60cm x 42cm





First Aid Kit Type B Metal Wallmount





Ice Pack Instant Single Use





Ice Pack Reusable Gel





Resuscitation Pocket Mask





Probe splinter sterile pack of 5





First aid refill kit (Without Metal Cabinet)




Hazardous chemicals

Forms and templates

Chemical management

It is a legislative requirement to manage the risks associated with all chemicals stored and used in RMIT University schools and workplaces. The majority of these chemicals will be classified as Dangerous Goods and/or Hazardous Substances (DGHS), the handling and storage of which are controlled by specific legislation, regulations and codes. DGHS are materials that can cause serious harm to the health of humans and can cause property and environmental damage. Even if a chemical is not a dangerous good or hazardous substance, the risks associated with the storage and use of that chemical will still need to be effectively controlled.

Dangerous goods

Dangerous goods are items or substances that may present an immediate safety hazard through exposure to their explosive, flammable, radioactive, corrosive or toxic properties.

They are easily recognisable by the diamond shaped sign displayed on the substance label. They are designated into nine classes according to their immediate physical or chemical effects.

Hazardous substances are classified on the basis of their health effects, both short and long term. They can enter the human body in a number of ways including inhalation, ingestion and contact through the skin and mucus membranes such as the eyes. The level of subsequent risk depends upon both the substance itself and the nature of the work being done with it.

Please note that not all products used in the workplace would be classed as a hazardous substance. For further information on classification go to the Hazardous Substances Information System (HSIS) web page. A comprehensive list of hazardous substances can be found in the List of Designated Hazardous Substances.

Examples of types of hazardous substances (depending on their concentration) include:

  • acids
  • caustic substances
  • disinfectants
  • agricultural type products
  • solvents and thinners

Note: Dangerous Goods can also be classified as Hazardous Substances.

InfoSafe Chemical Management System

Infosafe can be accessed by RMIT staff and students at MSDS Online, and is a database designed to assist with the management of chemicals used in RMIT activities and to meet the strict requirement of the Dangerous Goods and Hazardous Substances regulations.

Infosafe provides:

  • Access to original supplier MSDSs
  • A customised inventory of Dangerous Goods and Hazardous Substances for all storage locations
  • Advice on segregation and placarding
  • A Workplace Risk Assessment module
  • Infosafe Label module

Where would these issues be relevant?

Locations and venues where DGHS may be found can include:

  • laboratories
  • workshops
  • art studios
  • cleaner’s storeroom and maintenance sheds/rooms
  • kitchen cupboards
  • chemical/gas storage areas.

What do you need to do?


All chemicals shall be assessed for risk prior to being purchased or obtained. Manufacturer’s or supplier’s Material Safety Data Sheets shall be obtained for all chemicals prior to assessment. Where possible, proposed new chemicals should be researched, assessed and trialed prior to purchase. The Responsible Manager or their nominated representative/s and the Health and Safety Representative for the area must carry out the assessment.

Chemical register / InfoSafe

A register of all chemicals used/stored on site shall be generated by the Schools and Work Units.

The InfoSafe Electronic Chemical Management System contains a register of all chemicals used in each Faculty or Service unit as well as provide access to current manufacturer material safety data sheets, maintain a permanent record of risk assessments, generate substance labels, local hazardous substances registers and provide dangerous goods manifests for emergency services as required.

The Chemical Register must be updated when the following elements occur:

  • New chemicals are introduced into the workplace
  • Existing chemicals are no longer in use or being stored, must be deleted.
  • The details of any revised or updated Material Safety Data Sheet must be entered.

Chemical hazard identification and risk assessment

It is the duty of the Responsible Manager or their nominated representative to ensure that all hazards associated with chemicals that are used, and stored, within their area, and transported to and from the area, are identified and assessed for risk.

Reference should be made to the following where applicable:

  • Material Safety Data Sheets
  • Labels
  • Consultants’ reports
  • Information supplied from the supplier and/or manufacturer

The chemical risk assessment for Storage and Handling shall be undertaken using the Chemical Risk Assessment Form: Risk assessments should be carried out by someone who is trained in health and safety hazard and risk management.

Risk assessments can be carried out using the Infosafe system and utilising the Manufactures Material Safety Data Sheet (MSDS).

The Chemical Risk Assessment shall include risk control options that follow the Hierarchy of Control. Where applicable, the risk controls that have been introduced shall be communicated to all staff, students, visitors and contractors who may be exposed to the chemicals.

Chemicals that have not met the requirements of the Risk Assessment must not be stored or used on site.

Chemical audit tool (Coming soon)

Haz sub segregation (Coming soon)

Chemical risk assessment (Coming soon)

SWMS templat (Coming soon)e

Waste disposal form (Coming soon)

Substances register (Coming soon)

Substance specific (Coming soon)

  • Cryogenics instruction
  • Cyanide
  • Cytotoxics
  • Hydroflouric acid
  • Lead
  • Mercury
  • Organic vapours

Lab / workshop safety (Coming soon)


Emergency eyewash / shower

Fume cupboards

Manual handling

Forms and templates

  • Manual handling risk assessment template (unresolved)

Manual handling is not simply the act of lifting items. Manual handling is any activity requiring the use of force exerted by a person to lift, lower, push, pull, carry or otherwise move, hold or restrain any object.

Manual handling tasks at RMIT can vary greatly and could include lifting or restraining a student, carrying boxes of copy paper or files, transporting audio visual equipment around a school, pushing a whiteboard into a meeting room or even using a keyboard.

The risk of injury associated with manual handling increases with tasks that involve:

  • the application of high force;
  • repeating an action frequently;
  • bending and twisting;
  • repetitive and heavy lifting;
  • handling loads that are unstable or difficult to grasp;
  • working in an awkward or uncomfortable condition;
  • working for long periods without adequate rest;
  • working in adverse environmental conditions; and
  • handling live people or animals.

All hazardous manual handling tasks must be identified and controlled. Identification of hazardous manual handling tasks can occur in a number of ways, including but not limited to:

  • observation;
  • reviewing incident, injury and hazard reports from employees; and
  • consulting with employees involved in performing these tasks.

There is no legislated weight limit that is considered “safe” for manual handling. Individuals have different physical capabilities which must be considered when taking into account any manual handling task. The weight of an object is not necessarily the only thing that makes a task hazardous.

When/where would these issues be relevant?

Hazardous manual handling tasks may be carried out in many RMIT locations including office environments, classrooms; cleaners store rooms; workshops and studios; gymnasiums and libraries.

Some examples of hazardous tasks may include:

  • carrying a large numbers of books (heavy and unstable);
  • moving furniture and equipment e.g. televisions;
  • lifting and moving gym equipment;
  • storing large containers (e.g. bulk chemicals);
  • emptying wheelie bins;
  • typing whilst at an inadequately set up workstation (Ergonomics);
  • storing and retrieving archive boxes, in particular above shoulder height; and
  • hanging art work and posters.

The physical environment can also increase the risk of injury. As an example, when tasks are performed in poor visibility, on slippery or uneven surfaces or in temperature extremes (hot or cold).

What you need to do

  • Consult with your Health and Safety Representatives (HSR) and employees in relation to manual handling hazards;
  • Identify all the manual handling tasks and assess which are hazardous;
  • Develop and implement controls to reduce these manual handling risks;
  • Develop safe work procedures to instruct employees how to safely perform the task; and
  • Provide training to employees in relation to safe manual handling and lifting techniques.

Manual handling checklist (Coming soon)

Occupational hygiene

Forms and templates

Occupational noise (Coming soon)

Air monitoring (Coming soon)

Legionella (Coming soon)

Thermal comfort (Coming soon)

Biological safety (Coming soon)

Communicable diseases (Coming soon)

Needle stick injuries (Coming soon)

Permit to work (Coming soon)

Hot work permit

Work at heights permit

Confined space entry permit

High voltage / live permit

Excavation permit

Excessive noise permit

Roof access permit

Medical gas work permit

Personal protective equipment (Coming soon)

Safety sign checklist

Safety sign templates

Plant and equipment

Forms and templates

Traffic management (Coming soon)

Statutory registrations (Coming soon)

Pressure vessels (Coming soon)

Plant and equipment risk assessment (Coming soon)

Statutory plant register

The links below are of generic safe work instructions for plant and equipment which may be used as an initial guide and modified to suit the specific piece of plant, equipment or task in the area.

Process and plant safety (Coming soon)

Hazardous energy isolations


For information on HSRs, First Aiders, Laser and Radiation Safety Officers, please see the RMIT HSW Organisation Listing below.

RMIT HSW Organisation Listing (Googl

Traffic management

Forms and templates

Driver Safety (Coming soon)

Travel (Coming soon)

Student safety

Forms and templates

Student placement (Coming soon)

Field trips (Coming soon)

Work at heights (Coming soon)

Forms and templates

  • Prevention of falls risk assessment

Ladder inspection checklist

Fall prevention

Working in isolation (Coming soon)

Pre-start checklist

Contact checklist

Workplace ergonomics

Forms and templates

Ergonomics is the study of how a workplace, the equipment used there and the work environment itself can best be designed for comfort, efficiency, safety and productivity. Often we can improve our levels of comfort and productivity with relatively simple changes.

Although ergonomics is a broad field, the main areas of concern for RMIT University workplaces and employees will relate to:

  • workstations (sitting and standing)
  • equipment layout and operation
  • computer systems
  • noise
  • lighting
  • thermal comfort and
  • maintenance tasks performed on plant items

Where/when will these issues be relevant?

Ergonomic issues can be associated with a wide range of concerns including the physical design of workstations, workspaces, the working environment, tools, vehicles, computer programs and plant. It can also involve cognitive processes such as those involved with workload, decision making, skilled performance and stress. There are procedures for dealing with all these issues to make sure that any difficulties are addressed.

If employees report problems associated with workstation use, they should:

  1. Undertake a self assessment;
  2. If problems persist, seek advice from their HSR and their direct manager; and
  3. If problems still persist, please contact your relevant Senior Advisor, Health and Safety, ext. 50600.

What you need to do

  • Consult with Health and Safety Representatives (HSR) and employees to identify any ergonomic issues.
  • Wherever practicable, make sure that suitable risk controls are implemented for any reported ergonomic hazard;
  • Review the OHS requirements relating to noise, lighting and thermal comfort;
  • Review injury reports paying particular attention to reports of pain in the back, neck, shoulders or upper limbs; and
  • Make sure that employees have their workstations set up correctly.

Self-assessment checklist (Coming soon)

Workstation checklist (Coming soon)

Workstation exercises (Coming soon)

Standard office furniture (Coming soon)