P2P Frequently Asked Questions
This page contains FAQs relevant to staff about a number of P2P related topics.
What is P2P?
Procure to pay (P2P) is an online platform that captures the end-to-end purchasing process, beginning with goods and services requisitioning and ending with ready-to-pay files into the accounts payable system.
Managing core procurement functionality (including requisitioning, approval workflow and supplier catalogue management), the P2P platform will offer purchase-order-to-invoice matching and processing in a compliant paperless environment for a more efficient way of transacting.
What are the benefits of P2P?
The University invests a significant amount annually on the purchase of goods and services.
RMIT has identified high risk associated with this expenditure, primarily in the areas of commitment without a purchase order, reducing visibility of expenditure and financial control.
The implementation of P2P will result in the following benefits for staff:
- Ease of use – RMIT Staff will have a single platform to purchase from catalogues or submit electronic Request for Quotes (RFQ);
- Complete transparency of the Purchase Request (PR) to payment lifecycle, meaning you know where in the process the request is;
- Confidence that your PR will be automatically routed via electronic workflows and approved by RMIT’s authorised delegate(s);
- Internal Service Level Agreements (SLA) on the approvals and goods receipting of delivered goods in order to initiate a payment;
- POs are easily amended by RMIT Staff if required due to dynamic request and approvals;
- Invoices are matched upon goods receipting, providing timely payment to the Supplier;
- Compliance with RMIT’s Procurement policies and purchases from preferred RMIT suppliers to achieve cost savings.
Suppliers will also benefit from the platform:
- No costs to register or transact;
- Confidence that a PO has been approved by RMIT’s authorised delegate;
- Invoices are matched upon goods receipting by RMIT, providing timely payment;
- Consolidation of POs to increase drop-size and decrease delivery frequency;
- If a supplier has a current contract, the contract rates, contract terms and payment terms remain the same;
- Suppliers continue to be the owner of their data and it will be held commercially in confidence at all times.
How do vendors register to transact with RMIT via P2P?
In preparation, all existing suppliers to RMIT will be transitioned to the platform. RMIT has sent communication to suppliers containing information about the platform and details of a secure link for them to access their company information.
Suppliers have been asked to validate their information and to elect how they wish to receive POs when the system goes live. Communication regarding the project timelines will be available in the coming weeks.
For supplier enquiries, please contact firstname.lastname@example.org