eReserve FAQ

If you cannot find answers to your questions here, contact the eReserve Service.

What can I copy and how much can I place on eReserve?

Copyright works to be placed on eReserve must comply with the limits of the Part VB Statutory Licence Scheme.

The following material can be scanned and placed on eReserve:

Hard copy print material

  • One chapter or 10% of the total number of pages in a publication
  • One journal article or more from a journal issue if they relate to the same subject matter. Note where the Library has a licensed subscription to the journal, we will notify you if you can link directly to the journal article or full-text database.
  • Artistic works that accompany or explain text copied (such as diagrams or figures), or has not been separately published.
  • The whole of a literary or dramatic work published in an anthology, such as a poem or play, if that work comprises no more than 15 pages of the anthology.

Electronic material

  • 10% of the number of words of an electronic work, if the work is divided into chapters, one chapter.
  • All of an artistic work
  • 10% of a music work/score
  • One journal article or more if they relate to the same subject matter. Where the Library has a licensed subscription to the journal, you will need to link to the journal article in a database.
  • The whole of a literary or dramatic work published in a paginated anthology (PDF or Word), such as a poem or play, if that work comprises no more than 15 pages of the anthology.

Why eReserve and not my online course?

Placing items on eReserve ensures that RMIT does not unknowingly breach the Copyright Act, and that we effectively record what copyrighted works we make available online to students. RMIT and its staff must adhere to the limits and regulations of the Licence Scheme. During a copyright audit, the University must record all works communicated to students, which would be extremely difficult to do without a centralised system like eReserve.

The benefits of the eReserve:

  • You can link directly from your course to the online document in eReserve.
  • You can offer your students an easy access to resources, 24 hours a day.
  • You can make use of the same resources in courses developed for offshore delivery. For instance, if your online course is to be redeveloped for delivery offshore, links to library resources will not need to change. Students will be able to access those resources using their NDS login.
  • The eReserve staff makes it easy for you to create online documents and comply with copyright obligations.

How do I create a link from my course to the document in eReserve?

You can use the URL for the article in eReserve like any other link. You will need to include the author and title of the work (standard referencing) with the link.

Below is an example of how to create a link to a document in eReserve using standard attribution/referencing.

Schirato, T 2006, Communication technology and cultural politics, ‘Convergence : the international journal of research into new media technologies’, vol. 12, pp. 255-261. https://equella.rmit.edu.au/rmit/file/b709b517-7e65-8fe6-db15-f57a5d8a844b/1/31259008536182.pdf

To find more examples for linking to eReserve documents, go to the Library’s information resources for course developers: LIBRY RMIT University library and your online course. You can access LIBRY via the Learning Hub. Click the Blackboard link and select the section on “Link to e-resources”.

How do I make a request to place a document on eReserve?

There are three options for adding documents to eResearve. Follow the instructions on the Submitting material to eReserve page.

How long does it take to process a request?

On average, it takes us 3 to 5 working days to process your request. Once your request is received, it will be placed in a priority order.

The processing of a request:

  • Scanned documents you provide to us will be processed within 3-5 working days.
  • Works available from the Library collection will be processed within 5 working days.
  • The more accurate the details you provide, the faster we can process your request.

How do I know when my document is available online?

Once your work has been made available, a staff member from eReserve team will email you the URL of the document in the eReserve collection.

How long will my documents stay online?

When submitting a scanning request, we will ask you if your document is for semester one, semester two, or both.

At the end of the academic year, we may send you a report containing all the documents you have registered in eReserve. You will have the opportunity to let us know if you would like them to be available again next year, or if you’d like them removed.

For the purposes of the Copyright Act, documents are deemed to have been re-communicated after 12 months.

Who can access the documents?

Only staff and students of RMIT University can access the eReserve documents. The documents are restricted by IP address to allow only authenticated users access. After logging in, a compulsory copyright warning notice will display as the first page of the document.

eReserve material is available in a Portable Document Format (PDF) by following a link from the catalogue record, or your online course.

The files can be viewed, printed or downloaded using Acrobat Reader 7.0 or higher. Download Adobe Reader.

Can students access eReserve off-campus or offshore?

Yes, remote access is available to:

  • Students off-campus (regional, home or work)
  • Offshore students
  • Students at RMIT University Vietnam

Students and staff can use LibrarySearch to find eReserve documents.

For further information, visit the Troubleshooting access to e-resources.

Can I still place my PowerPoint or lecture notes on eReserve?

No, you can use Blackboard to host PowerPoint or lecture notes, provided RMIT owns the copyright for that material. All copyright works within your documents, such as artistic works, will require permission from the creator, or a separate Request to scan form for eReserve. A Learning Hub course shell can be arranged by your School’s e-learning coordinator.

Can I scan documents and provide it to the eReserve staff?

Yes, you can send us scanned documents. Keep the file size below 5 MB.

We reserve the right to re-scan or edit documents of poor quality to ensure copies provided to students are clear of any markings, and comply with the standard file size guidelines. We will let you know if this is required.

File size guidelines

PDF files should be 5 MB maximum.

Follow the file size guidelines to ensure students accessing these documents remotely won’t have any problems downloading them over a standard dial up connection.