eReserve FAQ

If you cannot find answers to your questions here, contact the eReserve Service.

What can I copy and how much can I place on eReserve?

Copyright works to be placed on eReserve must comply with the limits of the Educational Statutory Licence in accordance with section 113P of the Copyright Act 1968 (Act).

The following material can be scanned and placed on eReserve:

Hard copy print material

  • One chapter or 10% of the total number of pages in a publication
  • One journal article or more from a journal issue if they relate to the same subject matter. Note where the Library has a licensed subscription to the journal, we will notify you if you can link directly to the journal article or full-text database.
  • Artistic works that accompany or explain text copied (such as diagrams or figures), or has not been separately published.
  • The whole of a literary or dramatic work published in an anthology, such as a poem or play, if that work comprises no more than 15 pages of the anthology.

Electronic material

  • 10% of the number of words of an electronic work, if the work is divided into chapters, one chapter.
  • All of an artistic work
  • 10% of a music work/score
  • One journal article or more if they relate to the same subject matter. Where the Library has a licensed subscription to the journal, you will need to link to the journal article in a database.
  • The whole of a literary or dramatic work published in a paginated anthology (PDF or Word), such as a poem or play, if that work comprises no more than 15 pages of the anthology.

Why eReserve and not my online course?

Placing items on eReserve ensures that RMIT does not unknowingly breach the Copyright Act, and that we effectively record what copyrighted works we make available online to students. RMIT and its staff must adhere to the limits and regulations of the Licence Scheme. During the Copyright Agency sampling period the Copyright Agency sampling period, the University must record all works communicated to students, which would be extremely difficult to do without a centralised system like eReserve.

The benefits of the eReserve include:

  • You can link directly from your course to the online document in eReserve.
  • You can offer your students an easy access to resources, 24 hours a day.
  • You can make use of the same resources in courses developed for offshore delivery. For instance, if your online course is to be redeveloped for delivery offshore, links to library resources will not need to change. Students will be able to access those resources via RMIT authentication
  • Digitisation Services staff will help you create copyright-compliant documents.

How do I create a link from my course to the document in eReserve?

You can use the URL for the article in eReserve like any other link. You will need to include the author and title of the work (standard referencing) with the link.

Below is an example of how to create a link to a document in eReserve using standard attribution/referencing.

Schirato, T 2006, Communication technology and cultural politics, ‘Convergence : the international journal of research into new media technologies’, vol. 12, pp. 255-261. https://equella.rmit.edu.au/rmit/file/b709b517-7e65-8fe6-db15-f57a5d8a844b/1/31259008536182.pdf

To find more examples for linking to eReserve documents, go to the Library’s information resources for course developers: LIBRY RMIT University library and your online course. You can access LIBRY via the Learning Hub. Click the Blackboard link and select the section on “Link to e-resources”.

How do I make a request to place a document on eReserve?

There are three options for adding documents to eResearve. Follow the instructions on the Submitting material to eReserve page.

How long does it take to process a request?

On average, it takes us 3 to 5 working days to process your request. Once your request is received, it will be placed in a priority order.

The processing of a request:

  • Scanned documents you provide to us will be processed within 3-5 working days.
  • Works available from the Library collection will be processed within 5 working days.
  • The more accurate the details you provide, the faster we can process your request.

How do I know when my document is available online?

Once the requested document is active, a staff member from Digitisation Services team will email you a URL that you can use to link to the document from Canvas or other course platform. Instructions on how to link to eReserve documents are available.

How long will my documents stay online?

When submitting a scanning request, we will ask you if your document is for semester one, semester two, or both.

At the end of the academic year, we may send you a report containing all the documents you have registered in eReserve. You will have the opportunity to let us know if you would like them to be available again next year, or if you’d like them removed.

For the purposes of the Statutory licence, documents are deemed to have been re-communicated after 12 months.

Who can access the documents?

Only staff and students of RMIT University can access the eReserve documents. The documents are restricted by IP address to allow only authenticated users access. After logging in, a compulsory copyright warning notice will display as the first page of the document.

eReserve material is available in a Portable Document Format (PDF) by following a link from the catalogue record, or your online course.

The files can be viewed, printed or downloaded using Acrobat Reader 7.0 or higher. Download Adobe Reader.

Can students access eReserve off-campus or offshore?

Yes, remote access is available to:

  • Students off-campus (regional, home or work)
  • Offshore students
  • Students at RMIT University Vietnam

Students and staff can use LibrarySearch to find eReserve documents.

For further information, visit the Troubleshooting access to e-resources.

Can I still place my PowerPoint or lecture notes on eReserve?

No, you can host PowerPoint or lecture notes in Canvas, provided RMIT owns the copyright or you have permission from the creator for that material. If you are using images, figures or diagrams sourced from books or the Internet, you must register each work in eReserve.

Please go to Using images, figures or diagrams in RMITs teaching technologies for more information.

Can I scan documents and provide it to the eReserve staff?

Yes, you can send us scanned documents.

We reserve the right to re-scan or tidy up low quality documents to ensure copies provided to students are legible. We will let you know if this is required.