Course Title: Records Management and Archives Administration

Part A: Course Overview

Course Title: Records Management and Archives Administration

Credit Points: 12

Course Code




Learning Mode

Teaching Period(s)


City Campus


620H Business IT and Logistics

Face-to-Face or Internet

Sem 1 2011,
Sem 1 2013,
Sem 1 2014,
Sem 1 2015,
Sem 2 2015


City Campus


620H Business IT and Logistics


Sem 1 2010


City Campus


620H Business IT and Logistics


Sem 1 2006,
Sem 1 2007,
Sem 1 2008,
Sem 1 2009,
Sem 1 2012


City Campus


620H Business IT and Logistics


Sem 1 2006,
Sem 1 2007,
Sem 1 2008,
Sem 1 2009,
Sem 1 2010,
Sem 1 2011,
Sem 1 2012,
Sem 1 2013

Course Coordinator: Katherine Howard

Course Coordinator Phone: +61 3 9925 5505

Course Coordinator

Pre-requisite Courses and Assumed Knowledge and Capabilities

To study in this course you will need to have the following skills:

  • Basic information technology skills including web browsing, using e-mail,
  • Windows based program usage.

You are able to study this elective at any stage of your program.

Course Description

This course aims to introduce you to the principles and concepts used in records management and archival systems. As a manager or future manager studying records management you will be introduced to the systems, processes, and concepts necessary to make decisions in the work place context. The integration of work-based learning and academic learning will allow you to solve authentic business problems or address real issues faced in organisations. You will study and reflect on the practical, ethical and social issues regarding the creation, retention and disposal of records and archives.

This class will be held in a device-equipped teaching space. Each student group will have access to a laptop. It is however recommended that you have access to a mobile computing device to allow greater flexibility in terms of where you can work on campus both in and outside class times.

Objectives/Learning Outcomes/Capability Development

You will gain or improve capabilaities in the following areas:

  • Information Literacy - You will develop information seeking skills and display knowledge of information organization and access and be offered opportunities for problem solving. You knowledge of the principles of information management will be further developed.
  • Information Technology Practice - You will be offered the opportunity to appraise IT systems and processes appropriate for this area.
  • Professional Practice - You will develop skills in information evaluation, identification and analysis of informaion flows and resources, the ethical, legal and regulatory issues in this area.
  • Management Practice -  You will develop skills in the management and regulation fo the archive and records management systems and contexts 

On successful completion of this course you will be able to: 

  • Describe the main components of a records management program
  • Describe the main components of programs concerned with archives administration
  • Participate in the process of records creation, storage and retrieval
  • Address the legislative, ethical and professional requirements for records creation, retention and destruction
  • Evaluate the requirements for records appraisal and disposition
  • Apply information regarding the he process of acquisition of records by archives, their accessioning,and - arrangement and description
  • Communicate ideas and knowledge effectively in writen form and in group situations
  • Apply a functional classification framework
  • Apply business continuity and disaster recovery frameworks
  • Demonstrate understanding of the principles of electronic document and records management systems

Overview of Learning Activities

This course is offered in both face-to-face mode and online mode, depending on enrolment numbers and timetabling constraints. In 2012, the course will only be offered in online mode.

The Learning Activities will include:

  • Problem solving activities
  • Individual project work based on case studies
  • Group work to foster teamwork and communication in the electronic environment
  • Individual exercises to test knowledge
  • Discussion to explore and critique ideas

 Active and constructive participation in discussion is expected in addition to weekly reading and planning of assesssment tasks.

Overview of Learning Resources

You will be expected to utilise a range of library and electronic resources to engage in professional reading of the relevant literature in this area. RMIT will provide you with the resources and tools for learning in this course through our online systems. Included in the resources will be text books, reference lists, case studies and linked electronic resources.

Overview of Assessment

The assessment in this course is designed for you to:

  • Solve problems, particularly using case studies
  • Prepare reports and deliver presentations to evaluate your capacity to communicate your knowledge and understanding of the issues in the course
  • Demonstrate understanding of using systems and process approaches to the management of information in records and archives
  • Demonstrate appropriate use of processes and systemd for information and records management

Assessment types may include individual or grop assignments, project work based on case studies, as well as tests, quizzes and examinations.

Feedback will be provided throughout the semester in class and/or online discussions, through individual and group feedback on practical exercises and by individual consultation.

If you have a long term medical condition and/or disability it may be possible to negotiate to vary aspects of the learning or assessment methods. You can contact the program coordinator or the Disability Liaison Unit if you would like to find out more.

Your course assessment conforms to the RMIT university assessment principles, regulations, policies and procedures which are described and referenced in a single document Assessment Policies and Procedures manual. An 1.2.4 Assessment Charter section of this document summarises your responsibilities as an RMIT student as well as those of your teachers.