Course Title: Maintain financial records
Part B: Course Detail
Teaching Period: Term1 2014
Course Code: ACCT5334C
Course Title: Maintain financial records
School: 155T Vocational Health and Sciences
Campus: City Campus
Program: C4320 - Certificate IV in Dental Assisting
Course Contact: Ms. suzanne Dellas Fatone
Course Contact Phone: +61 3 9341 1406
Course Contact Email: sue.fatone@rmit.edu.au
Name and Contact Details of All Other Relevant Staff
Nominal Hours: 60
Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.
Pre-requisites and Co-requisites
Not applicable
Course Description
This unit describes the performance outcomes, skills and knowledge required to maintain financial records for a business. It includes maintaining daily financial records such as reconciling debtors’ and creditors’ systems, preparing and maintaining a general ledger, and preparing a trial balance. It also includes activities associated with monitoring cash control for accounting purposes.
No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
This unit applies to individuals who are skilled operators and apply a broad range of competencies in various work contexts. They may exercise discretion and judgement using appropriate theoretical knowledge of financial records to provide technical advice and support to a team.
National Codes, Titles, Elements and Performance Criteria
National Element Code & Title: |
BSBFIA301A Maintain financial records |
Element: |
1. Maintain daily financial records |
Performance Criteria: |
1.1. Correctly maintain daily financial records and in accordance with organisational requirements for accounting purposes |
Element: |
2. Maintain general ledger |
Performance Criteria: |
2.1. Maintain general ledger in accordance with organisational requirements |
Element: |
3. Monitor cash control |
Performance Criteria: |
3.1. Ensure cash flow is accurately accounted for in accordance with organisational requirements |
Learning Outcomes
1.1. Correctly maintain daily financial records and in accordance with organisational requirements for accounting purposes
1.2. Identify and rectify or refer discrepancies or errors in documentation or transactions to designated persons in accordance with organisational requirements
1.3. Accurately credit and debit transactions and promptly enter into journals in accordance with organisational requirements
2.1. Maintain general ledger in accordance with organisational requirements
2.2. Post transactions into general ledger in accordance with organisational reporting requirements
2.3. Reconcile systems for accounts payable and receivable with general ledger
2.4. Accurately prepare trial balance from general ledger in accordance with organisational requirements
3.1. Ensure cash flow is accurately accounted for in accordance with organisational requirements
3.2. Make and receive payments in accordance with organisational requirements
3.3. Collect or follow-up outstanding accounts within designated time lines
3.4. Check payment documentation for accuracy of information and despatch to creditors within designated time line
Details of Learning Activities
Students attend tutorials at RMIT, access myRMIT Studies and gain experience at the front desk of a dental practice in order to complete the BSBFIA301A Workbook, complete the written assessment and prepare for the multiple choice/short answer written test.
The classes are a combination of PPT, class discussion and class activities.
First Class, as per Certificate IV Timetable: Topic 1: Maintain daily financial records
Correctly maintained
Identify discrepancies
Accurate journals
Topic 3: Monitor Cash Control
Cash flow
Payments
Outstanding accounts
Documentation
Second Class, as per Certificate IV Timetable:
Topic 2: Maintain General Ledger
Maintain
Post transactions
Reconcile Drs & Crs
Trial Balance
Teaching Schedule
First Class, as per Certificate IV Timetable: 9 am to 1pm. This class is a combination of PPT, class discussion and class activities.
Second Class, as per Certificate IV Timetable: 09:00 am. to 1 pm. This class is a combination of PPT, class discussion and a completion of an open book task on the General Ledger. This task is collected at the end of the class and marked.
Thrid Class, as per Certificate IV Timetable: 9:00 am. to 11 am. This class is the written test.
Learning Resources
Prescribed Texts
There are no prescribed texts. |
References
Other Resources
- ADA Journal
- Australian Dental Association Vic Branch (2005) Human Resources Manual ADA Vic Branch Melbourne
- Australian Dental Association Vic Branch (2014) Privacy Manual for Dental Practices Resources ADA Vic Branch Melbourne
- Australian Dental Association Vic Branch (2005) Standard Operating Procdures Manual ADA Vic Branch Melbourne
- Bird, D. & Robinson, D. (2012) Torres & Ehrlich Modern Dental Assisting, 10th Ed. W.B. Saunders Sydney
- Bridges, G. (2006) Dental Reception and Practice Management, 1st Ed. Blackwell Mucksgaard UK. (e-book available via RMIT Library website)
- Dental Board of Australia Dental Guidelines on Dental Records
- Dunning, D. & Lange, B. (2008) Dental Practice Transition A Practice Guide to Management, 1st Ed. Wiley & Blackwell USA. (e-book available via RMIT Library website)
- Ehrlich, A. (2008) Business Administration for the Dental Assistant, 2nd Ed. Colwell Systems
- Finkbeiner, B.L. & Finkbeiner, C.A. (2011) Practice Management for the Dental Team, 7th Ed. Mosby USA.
- Gaynor, L.J. (2008) The Administration Dental Assistant, 3rd Ed W.B. Saunders Sydney
Online Resources
- ADA Policies http://www.ada.org.au/About/policies.aspx
- Australian Dental Association: http://www.ada.org.au
- ADA (Vic Branch): http://www.adavb.net/
- Australian Taxation Office: http://www.ato.gov.au\
- Business Victoria: http://www.business.vic.gov.au/BUSVIC/HOMEPAGE\
- Dental Board of Australia: http://www.dentalboard.gov.au\
- Worksafe Victoria: http://www.worksafe.vic.gov.au/
- myRMIT Studies (BlackBoard) :
- RMIT Library Subject Guide: http://www.rmit.edu.au/library\
- ADA Policies http://www.ada.org.au/About/policies.aspx
Overview of Assessment
Assessment will include demonstration of underpinning knowledge, and skills; assessment activities may include written tests, written work and third party report.
Assessment Tasks
The assessment comprises of a written assessment, written test and third party evidence.
1. Evidenceof essential knowledge and understanding by submission of the written assignment. Weight 45%
2. Observation in the work place and third party evidence completed by the workplace supervisor. Weight 10% 3. Evidenceof essential knowledge and understanding Test comprising of multiple choice/short answers. Weight 45%
Total Weight 100%
Please Note:
Students may apply for, Special Consideration (as per information provided in the Student Handbook) via the RMIT Website http://www.rmit.edu.au/students/specialconsideration\ where they believe factors beyond their control have affected their academic performance.
Special consideration must be lodged prior to or within 48 hours of the scheduled assessment time or assessment submission date. Special consideration is not granted automatically on application.
Application for extension of time for submission of work (where the assessment tasks will be submitted within seven days) http://www.rmit.edu.au/browse;ID=8r23xxpe4fne\ (unresolved)
Assessment Matrix
Other Information
To complete Unit BSBFIA301A Maintain Financial Records a student MUST undertake routine and consistent experience in the area of financial records in a dental practice.
Students are strongly encouraged to use a variety of texts and websites to support their underpinning skills and knowledge for a successful outcome in this unit of competency, including myRMIT Studies (BlackBoard).
Please note: the Principle Teacher (see contact details listed above) is available via appointment to support and assist students in achieving the learning outcomes for Unit BSBFIA301A Maintain Financial Records.
Attendance and participation to all classes as scheduled in the student’s RMIT Certificate IV in Dental Assisting (Practice Administration) Timetable.
This unit of competency is delivered against current industry standards. Students are required to support learning outcomes for the unit BSBFIA301A with work based experience and further self-managed research to support positive outcome is this unit. A student may feel it necessary to seek further experience from dental practices outside their place of employment in order to achieve the required Learning Outcomes for Unit BSBFIA301A.
The Learner Guide is available to all students enrolled in this unit of competency for access via myRMIT Studies (BlackBoard). Students are strongly encouraged to complete that Learner Guide in detail as it will support the development of skills and knowledge in this unit and will assist the student with the associated written and workplace tasks. The Learner Guide is aligned directly with the desired learning outcomes of this unit of competency and as such will provide students with study direction.
Plagiarism RMIT University requires that you present only YOUR work for assessment. Plagiarism is a form of cheating. It is the presentation of the work or idea of another person without appropriate referencing, as though it is your own.
Plagiarism is NOT acceptable. Penalties can include charges of academic misconduct, cancellation of results and exclusion from your course.
Please note: It is also a disciplinary offence to allow your work to be plagiarised by another student. When signing the coversheet to submit you are declaring that the work is not plagiarised.
Special Consideration: Special Consideration Please Note; Students may apply for Special Consideration as (per the information via the RMIT website http://www.rmit.edu.au/browse;ID=g43abm17hc9w if they believe their ability to complete the assessment for this Unit by the submission date has been affected by factors beyond their control.
Special Consideration must be lodged prior to or within 48 hours of the scheduled assessment time or assessment submission date.
The application for Special Consideration is NOT granted automatically on application.
RMIT assessment policies - RMIT University http://www.rmit.edu.au/browse;ID=od0oagg9uc111 (unresolved) or via myRMIT
Non completion or non-submission of compulsory tasks:
Failure to complete any or all of the compulsory tasks listed above will prevent the student from achieving a CA (competency achieved) result for unit BSBFIA301A. This will result in the non-completion of the unit requiring re-enrolment incurring fees, return to class work and completion of any relevant assessments at the time of the re-enrolment. This may result in non-completion of the Certificate IV in Dental Assisting Program.
Please note: A second opportunity for assessment will not be granted unless the student has applied for and been granted special consideration as per RMIT Assessment Policy. Refer to the following website for further information. http://www.rmit.edu.au/browse;ID=od0oagg9uc111 (unresolved)
Assessment Appeal Process: The Appeals Against Assessment policy and procedure applies to all coursework programs in all careers. The appeal process is stated and students are required to follow each stage in order to ensure that their full entitlment to appeal is available. Refer to the RMIT website http://www.rmit.edu.au/browse;ID=nwjxaifdrgle (unresolved)
Special Consideration Please Note; Students may apply for Special Consideration as (per the information via the RMIT website http://www.rmit.edu.au/browse;ID=g43abm17hc9w if they believe their ability to complete the assessment for this Unit by the submission date has been affected by factors beyond their control.
Special Consideration must be lodged prior to or within 48 hours of the scheduled assessment time or assessment submission date.
The application for Special Consideration is NOT granted automatically on application.
RMIT assessment policies - RMIT University http://www.rmit.edu.au/browse;ID=od0oagg9uc111 (unresolved)
Course Overview: Access Course Overview