Course Title: Establish and maintain a payroll system
Part B: Course Detail
Teaching Period: Term1 2017
Course Code: ACCT5374C
Course Title: Establish and maintain a payroll system
School: 650T Vocational Business Education
Campus: City Campus
Program: C4362 - Certificate IV in Bookkeeping
Course Contact: Ben Sethia
Course Contact Phone: +61 3 9925 1374
Course Contact Email: bhupendra.sethia@rmit.edu.au
Name and Contact Details of All Other Relevant Staff
Upasana Mahajan
03 9925 5460
Nominal Hours: 30
Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.
Pre-requisites and Co-requisites
None
Course Description
This unit describes the skills and knowledge required to record and prepare payroll documentation, respond to enquiries and process accurate payroll data for manual and computerised systems.
It applies to individuals who use a range of organisational and other specialist techniques. They may work directly for organisations or be small business owners, contractors or service providers.
Work functions in the occupational areas where this unit may be used are subject to regulatory requirements. This unit is designed to meet educational requirements of the Tax Practitioner Board (TPB). Refer to the FNS Implementation Guide Companion Volume or the relevant regulator for specific guidance on requirements.
National Codes, Titles, Elements and Performance Criteria
National Element Code & Title: |
FNSBKG405 Establish and maintain a payroll system |
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Element: |
1. Establish payroll requirements |
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Performance Criteria: |
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Element: |
2. Record payroll data |
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Performance Criteria: |
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Element: |
3. Prepare and process payroll |
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Performance Criteria: |
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Element: |
4. Handle payroll enquiries |
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Performance Criteria: |
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Element: |
5. Maintain payroll |
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Performance Criteria: |
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Learning Outcomes
Details of Learning Activities
A range of learning activities are planned for this course including self-paced and collaborative classroom based activities.
The self-paced activities will be delivered thought various technology platforms and include your contribution to wikis and discussion threads, reflective journals, quizzes and interactive sessions.
The collaborative classroom based activities will include group discussion, group problem solving activities and opportunities to practice your skills in a simulated/real workplace environment.
We expect you to participate and contribute in all scheduled learning activities.
Teaching Schedule
Teaching Schedule
This unit will be co delivered and co assessed. It is a cluster of two units - ACCT5374C Carry out business activity and instalment activity statement tasks (FNSBKG405)
The Teaching Schedule for this course is as follows but subject to change at the coordinator’s discretion:
Induction Session Prior to training commencement a program level induction session will be conducted that comprises the following:
· Program overview and requirements · MyRMIT/Blackboard · Overview of assessment requirements · Pre-Training Review including: . Recognition of Prior Learning and Credit Transfers . Assessment of current skills and knowledge · Competency/Grading Criteria · Plagiarism · Appeals · Extensions · Feedback · Privacy · Submission requirements · Resubmission policy · Where to get support · Student Charter |
The nominal hours associated with this are a guide only and represent the total teaching time and student effort required to successfully complete the course. This may include not only scheduled classes but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.
The teaching schedule is subject to change at the discretion of the coordinator:
Week
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Week Commencing |
Topics |
Assessment |
Competencies Delivered |
1 |
6/2/2017 |
Introduction to the Course including: · Course requirements · Course support documents · Course Blackboard access · Accuracy of enrolment · Assessment requirements/Cover Sheets · Reminder re Plagiarism · Reminder re Appeals · Extensions/Resubmissions · Feedback in this course · Reminder re submission requirements · Getting help Introduction to Bookkeeping Practices · Role of Bookkeeper · Role of Accountant · Difference between accountant & Bookkeeper · Business structure · Introduction to Tax system |
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Chapter 1 Carry out Business Activity book by Charles |
2 |
13/2/2017 |
· Role of Payroll Officer · Duties of Payroll Officer · Discussion on awards · Types of awards · Types of Contracts · Types of Employment · Superannuation Guarantee · Superannuation Payment
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Online Material from blackboard |
3 |
20/2/2017 |
· Manual payroll process · Time sheets · Wage categories · Leave categories · Time calculation · Payslip preparation · Leave balance calculation · Superannuation payment |
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Online Material from blackboard |
4 |
27/2/2017 |
Manual payroll calculation Exercises from the blackboard
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Online Material from blackboard |
5 |
6/3/2017 |
MYOB Introduction · Setting up wage categories · Setting of deductions · Setting up leave categories · Setting up superannuation details · Setting up PAYG details
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Assessment Part A Theory Test based on the learning from week 1-4 |
Chapter 6 MYOB book by Doug |
6 |
13/3/2017 |
MYOB Continued · Command centre discussion on Payroll · Transitions processing · Paying employees · Printing payslips · Payment summaries · ATO regulations · Exercises from chapter 6 of Doug Gourlay book
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Chapter 6 MYOB book by Doug |
7 |
20/3/2017 |
MYOB practice in class · Lots of practice exercises to make students comfortable · Practice case study |
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Chapter 6 MYOB book by Doug |
8 |
27/3/2017 |
Introduction to GST · GST concept · Discussion of types of GST · Taxation system · How this GST works · Exercises on GST from blackboard
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Chapter 3 Carry out Business Activity book by Charles |
9 |
3/4/2017 |
· MYOB GST exercises · Transactions posting |
Students will be asked to set up employees and pay categories as per their contract requirements. |
Chapters from MYOB book by Doug exercises |
10 |
10/4/17 |
MYOB GST cont. Exercises from the blackboard MCQ on GST |
Students will be asked to do the payrun for all the employees and issue payslips as per their contract requirements. |
Chapters from MYOB book by Doug |
11 |
17/4/17 |
PAYG Withholding concept · PAYG Witholding explained · PAYGW rules · How to report · Quaterly requirements · Annual requiremens · PAYG Instalment explained · PAYGI rulings · Calculation Exercises |
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Chapter 2 Carry out Business Activity book by Charles |
12 |
24/4/17 |
Other legislation discussed briefly MCQ on PAYGW / PAYGI · FBT( Fringe Benefits Tax) · FTC (Fuel Tac credit) · WET (Wine equalisation Tax) · LCT (Luxury car tax)
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Chapter 4 Carry out Business Activity book by Charles |
13 |
1/5/17 |
· Holistic case student in class introducing the BAS concept
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Chapter 6 Carry out Business Activity book by Charles |
14 |
8/5/17 |
· Holistic exercise continued with computerised system · Exercises form the blackboard · Students problems discussed
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Chapter 6 Carry out Business Activity book by Charles |
15 |
15/5/17 |
Students will be asked to work on the assessment in group of 2 in class. |
Assessment Task B Due at the end of this week. You will receive the feedback in week 16. If required, resubmission for this assessment is due by the end of week 17 In classTest |
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16 |
22/5/17 |
Re-submission/s if required |
. |
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17 |
29/5/17 |
Re-submission/s if required |
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Break: The mid-semester break is between Thursday, 13/4/2017 and Wednesday, 19/4/2017
For Fast Track Students, the course will be completed in 8 weeks under the following schedule:
Week
|
Topics |
Assessment |
Competencies Delivered |
1 |
Introduction to the Course including: · Course requirements · Course support documents · Course Blackboard access · Accuracy of enrolment · Assessment requirements/Cover Sheets · Reminder re Plagiarism · Reminder re Appeals · Extensions/Resubmissions · Feedback in this course · Reminder re submission requirements · Getting help Introduction to Bookkeeping Practices · Role of Bookkeeper · Role of Accountant · Difference between accountant & Bookkeeper · Business structure · Introduction to Tax system · Role of Payroll Officer · Duties of Payroll Officer · Discussion on awards · Types of awards · Types of Contracts · Types of Employment · Superannuation Guarantee · Superannuation Payment
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Chapter 1 Carry out Business Activity book by Charles Online Material from blackboard |
2 |
· Manual payroll process · Time sheets · Wage categories · Leave categories · Time calculation · Payslip preparation · Leave balance calculation · Superannuation payment Manual payroll calculation Exercises from the blackboard
|
|
Online Material from blackboard
|
3 |
MYOB Introduction · Setting up wage categories · Setting of deductions · Setting up leave categories · Setting up superannuation details · Setting up PAYG details MYOB Continued · Command centre discussion on Payroll · Transitions processing · Paying employees · Printing payslips · Payment summaries · ATO regulations · Exercises from chapter 6 of Doug Gourlay book
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|
Chapter 6 MYOB book by Doug
|
4 |
MYOB practice in class · Lots of practice exercises to make students comfortable · Practice case study Introduction to GST · GST concept · Discussion of types of GST · Taxation system · How this GST works · Exercises on GST from blackboard
|
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Chapter 6 MYOB book by Doug Chapter 3 Carry out Business Activity book by Charles |
5 |
· MYOB GST exercises · Transactions posting MYOB GST cont. Exercises from the blackboard MCQ on GST |
|
Chapters from MYOB book by Doug exercises
|
6 |
PAYG Withholding concept · PAYG Witholding explained · PAYGW rules · How to report · Quaterly requirements · Annual requiremens · PAYG Instalment explained · PAYGI rulings · Calculation Exercises Other legislation discussed briefly MCQ on PAYGW / PAYGI · FBT( Fringe Benefits Tax) · FTC (Fuel Tac credit) · WET (Wine equalisation Tax) · LCT (Luxury car tax)
|
|
Chapter 2 Carry out Business Activity book by Charles
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7 |
· Holistic case student in class introducing the BAS concept
· Holistic exercise continued with computerised system · Exercises form the blackboard · Students problems discussed
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|
Chapter 6 Carry out Business Activity book by Charles
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8 |
Students will be asked to work on the assessment in group of 2 in class. |
Assessment Task B Due at the end of this week. You will receive the feedback in week 8. If required, resubmission for this assessment is due by the end of week 8
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Learning Resources
Prescribed Texts
Learn Now Publications |
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Cengage Publication by Doug Gourlay & David Flanders |
9780170245449 |
References
Other Resources
Online learning materials can be accessed by going to the RMIT website where there is a link to online Learning hub.
The Material comprises Power point slides and related student notes for each topic.
NB: For online collaborate session please ensure you have JAVA installed on your
computer https://java.com/en/download/index.jsp AND a HEADSETand MICROPHONE
Overview of Assessment
In order to achieve competency in this unit, you must provide:
Performance Evidence
Evidence of the ability to:
- accurately identify, calculate and input data for payments into manual or computerised payroll systems
- produce payroll reports in accordance with organisational and legislative requirements
- present payroll report for verification and approval
- maintain all records in compliance with organisational and legislative requirements that relate to security and confidentiality of information.
Knowledge Evidence
To complete the unit requirements safely and effectively, you must:
- explain the scope of services appropriate for a business activity statement (BAS) agent providing payroll services
- explain the application of award and enterprise agreements and relevant industrial instruments to payroll maintenance responsibilities
- identify and explain organisational policy and procedures that affect payroll, including the structure of authority in organisations
- explain industry codes of practice relevant to payroll operations
- compare and contrast manual and computerised payroll systems
- identify relevant legislation and record-keeping requirements from all levels of government that affect business operation and reporting requirements, especially in regard to:
- Fair Work Act
- National Employment Standards
- Superannuation Guarantee (Administration) Act
- corporations law
- workers compensation and work health and safety
- tax related to payroll activities
- Privacy Act (confidentiality and security of records)
- Higher Education Loan Program (HELP)
- Medicare levy
- Tax Agent Services Act (TASA)
- current state, territory and Commonwealth industry and modern awards, and enterprise bargaining agreements
- individual employment contracts
- Commonwealth, state and territory leave Acts including annual, sick and long service
- Australian Bureau of Statistics (ABS) Act
- describe current Australian Tax Office (ATO) requirements such as:
- Australian Business Number (ABN)
- employment declaration
- tax file number (TFN) declaration
- identify the Tax Practitioners Board (TPB) requirements, including:
- registration and scope of services documentation requirements for BAS agents
- Code of Professional Conduct
- explain relevant taxation law, including:
- pay as you go (PAYG) withholding tax
- fringe benefits tax (FBT)
- outline the key aspects of routine and non-routine requirements for payroll, including:
- routine: award payments, salary amount, salary packaging, superannuation guarantee and super reporting
- non-routine: termination payments and super guarantee charge.
Assessment Conditions
Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the bookkeeping field of work and include access to:
- common office equipment, technology, software and consumables
- workplace reference materials such as procedural manuals and company policy
- actual or simulated payroll data.
You are advised that you are likely to be asked to personally demonstrate your assessment work to your teacher to ensure that the relevant competency standards are being met.
Feedback
Feedback will be provided throughout the semester in class and/or online discussions. You are encouraged to ask and answer questions during class time and online sessions so that you can obtain feedback on your understanding of the concepts and issues being discussed. Finally, you can email or arrange an appointment with your teacher to gain more feedback on your progress.
You should take note of all feedback received and use this information to improve your learning outcomes and final performance in the course.
Assessment Tasks
There will be total 3 assessments, first one will be completed in the week 4 and will be a theory based assessment to reinforce the legislation understanding. Second assessment will be completed in week 9 & 10 , and the third one will be a case study to be completed by students on own at the end of the semester.
Students must complete all the tasks to complete the unit.
Assessment Task 1 Theory Test (Due Date : Week 5)
The first assessment will be completed in week 4 in the class. It is in the form of theory test where main aim will be to see that you have learnt how and from where to access the information when required. You will be given the access to the questions based on legislation and rules and it will be open book. You need to access the latest governmental rules and note down any updates.
- For this Assessment Task you need to complete a theory test, open book. Based on the payroll policies provided. Students will be allowed to use laptops but no other mobile devices.
- Assignment covering Topics from week 1-4.
Assessment TASK 2 (Due date : week 9 & 10)
The second assessment will be completed in week 9&10 in the class, where students will be in working as bookkeepers and payroll officers and will have to complete the task with teacher as manager.
- You will be asked to set up employees pay categories and complete the payruns.
- You will be given the tasks to complete in the payroll officer role.
- You will be assessed based on the reports produced in the practice firm.
Assessment Task 3 Case study (Due Date: End of Week 15)
The main summative assessment where you will be given a holistic case study in week 14 and will be due in week 15. and will have to produce the final BAS report, following all the legislation and rules laid down by the governmental bodies, ready to lodge with the required government body. You will be given the organisational policies and procedures and transactions to simulate the real scenario, and will have to take on the role of bookkeeper and payroll officer in the organisation.
- For this assessment task you are to complete a case study where the BAS needs to be prepared with holistic items attached to that. The concepts of Payroll and GST will be covered in that..
- Case Study is to be done in groups of two students.
Students must complete all the tasks to complete the unit.
For the FAST TRACK students :
There will be one summative assessment to be completed as below.
Assessment Task 1 Case study (Due Date: End of Week 8)
The main summative assessment where you will be given a holistic case study in week 8 and will be due at the end of week 8. and will have to produce the final BAS report, following all the legislation and rules laid down by the governmental bodies, ready to lodge with the required government body. You will be given the organisational policies and procedures and transactions to simulate the real scenario, and will have to take on the role of bookkeeper and payroll officer in the organisation.
- For this assessment task you are to complete a case study where the BAS needs to be prepared with holistic items attached to that. The concepts of Payroll and GST will be covered in that..
- Case Study is to be done in groups of two students.
Assessment Matrix
The assessment matrix that maps all the assessment is available on Blackboard (please specify the location)
Submission Requirements
You should:
· Ensure that you submit assessments on or before the due date. · Always retain a copy of your assessment tasks. (hard copy and soft copy) · When you submit work for assessment at RMIT University you need to use a cover sheet that includes a declaration and statement of authorship. You must complete, sign and submit a cover sheet with all work you submit for assessment, whether individual or group work. On the cover sheet you declare that the work you are presenting for assessment is your own work. An assignment cover sheet for submission of each assessment task is available on blackboard. · Each page of your assessment should include footer with your name, student number, the title of the assessment, unit code and title and page numbers. For example, Julie Macpherson, 324567, Task 2, OHS2345C Ensure safe workplace, Page 1 of 10.
Late Submission Procedures You are required to submit assessment items and/or ensure performance based assessment is completed by the due dates. If you are prevented from submitting an assessment item on time, by circumstances outside your control, you may apply in advance to your teacher for an extension to the due date of up to seven calendar days. More Information: http://www.rmit.edu.au/students/assessment/extension Form to use: http://mams.rmit.edu.au/seca86tti4g4z.pdf Where an extension of greater than seven days is needed, you must apply for special consideration. Applications for special consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination. More Information:http://www.rmit.edu.au/browse;ID=g43abm17hc9w (unresolved) Form to use:http://mams.rmit.edu.au/8a5dgcaqvaes1.pdf Resubmissions (VET Programs): If you are found to be unsuccessful in a Course Assessment Task you will be allowed one resubmission only. Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the resubmission. The highest grade you will receive if your resubmission is successful is “CAG”. If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible. Adjustments to Assessment In certain circumstances students may be eligible for an assessment adjustment. For more information about the circumstances under which the assessment arrangements might be granted please access the following website: More Information:http://rmit.edu.au/browse;ID=7usdbki1fjf31
Marking Guide (Competency):
You must demonstrate that you have all the required skills/knowledge/elements in the unit of competency you are studying.
You will receive feedback on each assessment task that will inform you about your progress and how well you are performing.
Marking Guide (Grading)
After achieving competency we then grade your performance in the unit and you will achieve one of the following grades:
Final Grades table: | |||
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CHD |
Competent with High Distinction |
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CDI |
Competent with Distinction |
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CC |
Competent with Credit |
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CAG |
Competency Achieved – Graded |
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CA |
Competency Achieved – Not Graded |
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NYC |
Not Yet Competent |
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DNS |
Did Not Submit for assessment |
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Further information regarding the application of the grading criteria will be provided by your teacher.
Course guide is subject to change at co-coordinators’ discretion.
Course Overview: Access Course Overview