Course Title: Administer subsidiary accounts and ledgers

Part A: Course Overview

Program: C4366 Certificate IV in Accounting

Course Title: Administer subsidiary accounts and ledgers

Portfolio: BUS Portfolio Office

Nominal Hours: 40

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Course Code




Learning Mode

Teaching Period(s)


City Campus


650T Vocational Business Education

Face-to-Face or Internet

Term1 2016,
Term2 2016

Course Contact: Ben Sethia

Course Contact Phone: +61 3 9925 5982

Course Contact Email:

Course Description

This unit describes the skills and knowledge required to reconcile and monitor financial accounts receivable systems, identify bad and doubtful debts and plan a recovery action, and remit payments to sundry creditors.

It applies to individuals who use specialised knowledge and follow agreed processes to problem solve within their area of responsibility.

Work functions in the occupational areas where this unit may be used are subject to regulatory requirements. Refer to the FNS Implementation Guide Companion Volume or the relevant regulator for specific guidance on requirements.                 

Pre-requisite Courses and Assumed Knowledge and Capabilities


National Competency Codes and Titles

National Element Code & Title:

FNSACC302 Administer subsidiary accounts and ledgers


1. Review accounts receivable process

2. Identify bad and doubtful debts

3. Review compliance with terms and conditions and plan recovery action

4. Prepare reports and file documentation

5. Distribute creditor invoices for authorisation

6. Remit payments to creditors

7. Prepare accounts paid report and reconcile balances outstanding

Learning Outcomes

Overview of Assessment

In order to achieve competency in this unit, you must provide:

Performance Evidence

 Evidence of the ability to:

  • monitor accounts, following organisational policy and procedures and industry compliance requirements
  • identify bad and doubtful debts in a timely manner
  • plan effective recovery actions
  • follow bank account reconciliation processes
  • use relevant data entry systems accurately

Knowledge Evidence

To complete the unit requirements safely and effectively, you must:

  • identify and describe the key features of:
    • accounting principles and practices
    • accounting systems
    • bank account reconciliation processes
  • describe how bad or doubtful debts are identified
  • describe the key requirements of:
    • legal systems and procedures
    • relevant legislation or regulations
    • industry codes of practice
    • industry compliance requirements
  • outline the key requirements of organisational policy and procedures relating to reconciling and monitoring financial accounts
  • describe measures to collect monies and features of recovery plans
  • explain the features and uses of financial spreadsheets

 Assessment Conditions

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the  accounting field of work and include access to:

  • common office equipment, technology, software and consumables
  • integrated financial software system and data

You are advised that you are likely to be asked to personally demonstrate your assessment work to your teacher to ensure that the relevant competency standards are being met.


Feedback will be provided throughout the semester in class and/or online discussions.  You are encouraged to ask and answer questions during class time and online sessions so that you can obtain feedback on your understanding of the concepts and issues being discussed. Finally, you can email or arrange an appointment with your teacher to gain more feedback on your progress.

You should take note of all feedback received and use this information to improve your learning outcomes and final performance in the course.