Course Title: Set up and operate a computerised accounting system

Part B: Course Detail

Teaching Period: Term2 2008

Course Code: COSC5239C

Course Title: Set up and operate a computerised accounting system

School: 650T TAFE Business

Campus: City Campus

Program: C5178 - Diploma of Accounting

Course Contact : Jenny Wotzko

Course Contact Phone: +61 3 9925 5701

Course Contact

Name and Contact Details of All Other Relevant Staff

Laurine Symington

Nominal Hours: 80

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

BSBCMN308A Maintain financial records [ACCT 5180C]

Course Description

This unit covers the competency to establish and operate under supervision, a computerised accounting system.

National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

FNSACCT407A Set up and operate a computerised accounting system


Ensure system integrity

Performance Criteria:

5.1 Regular back-ups of the system are made to ensure against loss or corruption of data
5.2 Data back-ups are restored in the event of loss or corruption of data
5.3 A secure record of all processed transactions is maintained for audit purposes


Implement an integrated accounting system

Performance Criteria:

1.1 The general ledger and chart of accounts are implemented in accordance with organisational requirements
1.2 Customers, suppliers and inventory items are set up in accordance with organisational requirements
1.3 A system is set up to meet the reporting requirements of Goods and Services Tax (GST)
1.4 Appropriate technical help is used to solve any operational problems


Maintain the system

Performance Criteria:

3.1 Any new general ledger accounts, customer, supplier, inventory and fixed asset records are added as required
3.2 Any existing chart of accounts, customer, supplier, inventory and fixed asset records are maintained and updated
3.3 The chart of accounts is customised to meet the reporting requirements of the organisation


Process transactions within the system

Performance Criteria:

2.1 Input data is collated, coded and classified before processing
2.2 A wide range of cash and credit transactions are processed in both a service and trading environment
2.3 The general journal is used to make any balance dayadjustments for prepayments and accruals
2.4 The system outputs is reviewed to verify the accuracy of data input
2.5 Adjustments are made for any detected processing errors
2.6 An end of financial year rollover is performed


Produce reports

Performance Criteria:

4.1 Reports to indicate the financial performance and financial position of the organisation are generated
4.2 Reports to meet the GST reporting requirements of the organisation are generated
4.3 Reports to ensure that subsidiary ledgers/accounts reconcile with the general ledger are generated
4.4 Reports, which ensure that the bank account reconciles with the bank statement, over at least two reporting periods are generated

Learning Outcomes

Details of Learning Activities

Each week students will be introduced to a new aspect of the accounting process using a computerised accounting package, with practical demonstrations of how and why each procedure is followed.
Students will then complete graded exercises, both in class and at home, and will participate in group discussion, problem – solving and project completion in a mock work environment.

Teaching Schedule

Week Date Content Performance CriteriaFolio of evidence
8 25/8/2008Introduction to MYOB Data creation Cash accounting 1.1, 1.2, 1.3, 1.4, 2.2, 5.1, 5.3 Chapter Two Cozy Dry Cleaners
98/9/2008Cash Accounting processing cash receipts, payments and the Bank Reconciliation Statement 2.1, 2.2, 2.4, 2.5, 3.1, 4.4Chapter Three 3.4 Review
11  &1222 and 29/8/2008Accounts payable/ Accounts receivable
1.2, 2.2, 3.2,4.3 .5.2, 5.3.  
12  29/8/2008Accounts payable/ Accounts receivable 1.2, 2.2, 3.2, 4.3,.5.2, 5.3.

Chapter four 4.6 review

Chapter five 5.5 Review

13  6/10/2008 Inventory 3.1, 3.2, Chapter Six 6.6 Review
14  13/10/2008General ledger 2.3, 2.5, 2.6, 3.3, 4.1, 4.2, 5.3  
15  20/10/2008General ledger 2.3, 2.5, 2.6, 3.3, 4.1, 4.2, 5.3 Chapter Seven, 7.4 Review assignment.
17  3/11/2008Review   

Learning Resources

Prescribed Texts

Computer accounting a systematic approach Euan Sutherland Pearson Education (Version 17)



Supplementary notes and exercises placed on the learning hub (DLS) progressively each week.
Search: AASB Standards

Other Resources

Overview of Assessment

Throughout this course interactive class exercises performed as a group, followed by discussion of the solutions and question & answer sessions will provide formative feedback to the students regarding their progress in achieving competency.
Assessment tasks may include individual in-class exercises, closed book class tests, assignments, question & answer activities and closed book exams.

Assessment Tasks

Folio of Evidence: Questions as listed (no score given but must be satisfactory when submitted.  Essential if a pass is to be obtained)

Assignment: as given 20%

In class exercises: These exercises may be completed when you consider you have covered the work, but MUST be completed before Week 13 for task 1 (Cash Accounting) 20%, Week 14 for Task 2 (Accounts Payable and Receivable) 30% Week 15 for Task 3, (Inventory) 10% and Week 16 for Task 4 (General Ledger)20%

You will be advise in which class you may do the tasks.  They will be open book and MUST be completed under exam conditions.

Assessment Matrix



Tasks Assignment 
1. Implement an integrated accounting system 
4,1 Yes 
2. Process transactions within the system 1, 2, 3, 4 

3. Maintain the system 

4. Produce reports 1, 2, 3, 4 Yes
5. Ensure system integrity
4 Yes

Course Overview: Access Course Overview