Course Title: Undertake project work

Part B: Course Detail

Teaching Period: Term2 2018

Course Code: BUSM7931C

Course Title: Undertake project work

School: 650T Vocational Business Education

Campus: City Campus

Program: C5338 - Diploma of Leadership and Management

Course Contact: Sylvia Baroutis

Course Contact Phone: +61 3 9925 5469

Course Contact Email: sylvia.baroutis@rmit.edu.au


Name and Contact Details of All Other Relevant Staff

Teacher to be confirmed

Nominal Hours: 60

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

None

Course Description

This unit describes the skills and knowledge required to undertake a straightforward project or a section of a larger project. It covers developing a project plan, administering and monitoring the project, finalising the project and reviewing the project to identify lessons learned for application to future projects.

This unit applies to individuals who play a significant role in ensuring a project meets timelines, quality standards, budgetary limits and other requirements set for the project.

The unit does not apply to specialist project managers. For specialist project managers, the other units of competency in the project management field (BSBPMG) will be applicable.


National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBPMG522 Undertake project work

Element:

1. Define project

Performance Criteria:

1.1 Access project scope and other relevant documentation 1.2 Define project stakeholders 1.3 Seek clarification from delegating authority of issues related to project and project parameters 1.4 Identify limits of own responsibility and reporting requirements 1.5 Clarify relationship of project to other projects and to the organisation's objectives 1.6 Determine and access available resources to undertake project

Element:

2. Develop project plan

Performance Criteria:

2.1 Develop project plan in line with the project parameters 2.2 Identify and access appropriate project management tools 2.3 Formulate risk management plan for project, including Work Health and Safety (WHS) 2.4 Develop and approve project budget 2.5 Consult team members and take their views into account in planning the project 2.6 Finalise project plan and gain necessary approvals to commence project according to documented plan

Element:

3. Administer and monitor project

Performance Criteria:

3.1 Take action to ensure project team members are clear about their responsibilities and the project requirements 3.2 Provide support for project team members, especially with regard to specific needs, to ensure that the quality of the expected outcomes of the project and documented time lines are met 3.3 Establish and maintain required recordkeeping systems throughout the project 3.4 Implement and monitor plans for managing project finances, resources and quality 3.5 Complete and forward project reports as required to stakeholders 3.6 Undertake risk management as required to ensure project outcomes are met 3.7 Achieve project deliverables

Element:

4. Finalise project

Performance Criteria:

4.1 Complete financial recordkeeping associated with project and check for accuracy 4.2 Ensure transition of staff involved in project to new roles or reassignment to previous roles 4.3 Complete project documentation and obtain necessary sign-offs for concluding project

Element:

5. Review project

Performance Criteria:

5.1 Review project outcomes and processes against the project scope and plan 5.2 Involve team members in the project review 5.3 Document lessons learned from the project and report within the organisation

Learning Outcomes



Details of Learning Activities

A range of learning activities are planned for this course including self-paced and collaborative classroom based activities.

The self-paced activities will be delivered through various technology platforms and may include contribution to wikis and discussion threads, quizzes and interactive sessions.

The collaborative classroom based activities will include group discussions, group problem solving activities and opportunities to practise your skills in simulated business activities, exercises and tasks.

We expect you to participate and contribute in all scheduled learning activities.


Teaching Schedule

This course is clustered with EMPL7074C Communicate with influence in delivery and assessments.

The nominal hours associated with this are a guide only and represent the total teaching time and student effort required to successfully complete the course.  This may include not only scheduled classes but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

 

Week commencing

Contents

Ref/Assessments

Week 1

Jul 2

Introduction to the Course including:

  • Course requirements
  • Course support documents
  • Course Blackboard access
  • Accuracy of enrolment
  • Assessment requirements/Cover Sheets
  • Reminder re Plagiarism
  • Reminder re Appeals
  • Extensions/Resubmissions
  • Feedback in this course
  • Reminder re submission requirements
  • Getting help

Define project/Develop the project plan
Understanding legislation
Scoping the project (project brief)
Define stakeholders

Communicate clearly
 Confirm the authority to present business views
Respect protocols and confidentially of information
Clarify audience information needs and prepare a position

 

 

 

 

Week 2

Jul 9

Define project/Develop the project plan
Project deliverables
Communication methods
Team code of conduct and team roles

Communicate clearly
Use language that is appropriate
Use active listening to seek stakeholders' input

  

Week 3

Jul 16

 

Define project/Develop the project plan
Project management tools
Top-down flow charting method
Resource planning

Communicate clearly
Seek feedback to ensure views of all stakeholders have been understood

 

Week 4

Jul 23

Define project/Develop project plan
Risk control plan

Present and negotiate persuasively
Identify key persons and groups for their value to advance business interests
Prepare positions and arguments in anticipation of likely expectations and tactics of others
Respect others and keep lines of communication open to rigorously examination of options

 

Week 5

Jul 30

Develop project plan
Consulting team members
To do lists, establishing records
Project resources and quality

Present and negotiate persuasively
Use different communication styles to present business positions
Seek mutually beneficial solutions

 

Week 6

Aug 6

Present and negotiate persuasively
Keep negotiations focused on key issues and finding a final resolution
Adhere to agreements to maintain creditability and trust of stakeholders

Consultation and final preparation of Task 1: Section 1

 Task 1: Section 1 due

Week 7

Aug 13

Participate in and lead, meetings effectively
Identify the need for meetings
Use an agenda and meeting procedures to maximise participation and maintain order Prepare summaries of key issues and options put out in advance

 

 

 

Week 8

Aug 20

Administer and monitor project
Supporting the team to understand and to deliver quality results
Maintaining records
Ensure project deliverables are on time and on budget

 

Week 9

Sep 3

 Participate in and lead, meetings effectively
Achieve agreed outcomes and seeking consensus and compromise 
Outcomes of meetings summarised and distributed to stakeholders

  

Week 10

Sep 10

 Consultation and final preparation of Tak 1: Section 2

Task 1: Section 2 due

Week 11

Sep 17

Finalise project
Recordkeeping - accuracy of financial records
Assign post-project staff roles
Completion of documentation and obtaining approvals 

 

Week 12

Sep 24

 Reviewing the project
Review outcomes against project plan
Debrief stakeholders
Review of project management principles
What projects (can) correct
Document and report on lessons learnt
 		 

Week 13

Oct 1

Make presentations
Select appropriate forums to present business positions
Obtain information to prepare presentations
Adapt language and information to meet audience's needs
Respond to questions openly

Consultation for Task 1: Section 3

  

Week 14

Oct 8

 Consultation and final preparation of Task 1: Section 3

Task 1: Section 3 due

Week 15

Oct 15

 Course review and assessment feedback  

Week 16

Oct 22

Resubmissions as appropriate

  
 

 

  

  

 


Learning Resources

Prescribed Texts


References


Other Resources


Overview of Assessment

In order to achieve competency in this unit, you must provide:

Performance Evidence

 Evidence of the ability to:

  • define the parameters of the project including:
  • project scope
  • project stakeholders, including own responsibilities
  • relationship of project to organisational objectives and other projects
  • reporting requirements
  • resource requirements
  • use project management tools to develop and implement a project plan including:
  • deliverables
  • work breakdown
  • budget and allocation of resources
  • timelines
  • risk management
  • recordkeeping and reporting
  • consult and communicate with relevant stakeholders to generate input and engagement in planning, implementing and reviewing the project
  • provide support to team members to enable them to achieve deliverables and to transition them as appropriate at completion of the project
  • finalise the project including documentation, sign-offs and reporting
  • review and document the project outcomes.

Knowledge Evidence

To complete the unit requirements safely and effectively, you must:

  • give examples of project management tools and how they contribute to a project
  • outline types of documents and other sources of information commonly used in defining the parameters of a project
  • explain processes for identifying and managing risk in a project
  • outline the organisation’s mission, goals, objectives and operations and how the project relates to them
  • explain the organisation’s procedures and processes that are relevant to managing a project including:
  • lines of authority and approvals
  • quality assurance
  • human resources
  • budgets and finance
  • recordkeeping
  • reporting
  • outline the legislative and regulatory context of the organisation in relation to project work, including work health and safety (WHS) requirements.

Assessment Conditions

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the management and leadership – project management field of work and include access to:

  • relevant legislation, regulations, standards and codes
  • relevant workplace documentation and resources
  • case studies and, where possible, real situations
  • interaction with others.
     

Feedback

Feedback will be provided throughout the semester in class and/or online discussions.  You are encouraged to ask and answer questions during class time and online sessions so that you can obtain feedback on your understanding of the concepts and issues being discussed. Finally, you can email or arrange an appointment with your teacher to gain more feedback on your progress.

You should take note of all feedback received and use this information to improve your learning outcomes and final performance in the course.


Assessment Tasks

This unit involves 1 task - undertaking and implementing a project and is divided into 3 sections.  This is an individual assignment.

Overview

To be successful in Undertake Project Work and Communicate with influence, you must complete all 3 sections. Once they have been completed and you have been deemed competent, a grade will be applied. An indicative grade may be given for each section to enable you to gauge your progress. Refer to the grading criteria at the end of this document for further information.

DETAILS AND INSTRUCTIONS ARE AVAILABLE IN THE FULL ASSESSMENT DOCUMENT ON CANVAS.  

Section 1: Project scope and plan due Week 6
In consultation with your work place manager/supervisor and your facilitator, decide on a workplace project that you can use for the assessment task.

Section 2: Project monitoring and Communication strategy due Week 10
 Develop and submit an outline of the strategies and processes to be used to measure and monitor and communicate project progress. 

Section 3: Project outcomes report due Week 14
Develop and submit a project completion report
 
Submission Instructions
Task 1 comprising the 3 sections is to be submitted onto Canvas.

 

 


Assessment Matrix

Other Information

Submission Requirements

You should:

• Ensure that you submit assessments on or before the due date.

• Always retain a copy of your assessment tasks (hard copy and soft copy.

• When you submit work for assessment at RMIT University you need to use a cover sheet that includes a declaration and statement of authorship. You must complete, sign and submit a cover sheet with all work you submit for assessment, whether individual or group work. On the cover sheet you declare that the work you are presenting for assessment is your own work. An assignment cover sheet for submission of each assessment task is available on Canvas.

• Each page of your assessment should include footer with your name, student number, the title of the assessment, unit code and title and page numbers. For example, Julie Macpherson, 324567, Task 2, OHS2345C Ensure safe workplace, Page 1 of 10.

Late Submission Procedures You are required to submit assessment items and/or ensure performance based assessment is completed by the due dates. If you are prevented from submitting an assessment item on time, by circumstances outside your control, you may apply in advance to your teacher for an extension to the due date of up to seven calendar days. 


More Information: http://www.rmit.edu.au/students/assessment/extension

Form to use: http://mams.rmit.edu.au/seca86tti4g4z.pdf

Where an extension of greater than seven days is needed, you must apply for special consideration. Applications for special consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination.

More Information: http://www.rmit.edu.au/browse;ID=g43abm17hc9w (unresolved)

Form to use: http://mams.rmit.edu.au/8a5dgcaqvaes1.pdf

Re-submissions
If you are found to be unsuccessful in a particular Course Assessment Task (or you do not submit/attend) you will be allowed one re-submission. Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the re-submission.

If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.

Grading and re-submissions
Re-submissions do not contribute to your overall grade for the course.

Adjustments to Assessment In certain circumstances students may be eligible for an assessment adjustment. For more information about the circumstances under which the assessment arrangements might be granted please access the following website: More Information: http://rmit.edu.au/browse;ID=7usdbki1fjf31

Marking Guide (Competency):

You must demonstrate that you have all the required skills/knowledge/elements in the unit of competency you are studying.

You will receive feedback on each assessment task that will inform you about your progress and how well you are performing.

Marking Guide (Grading)

After achieving competency we then grade your performance in the unit and you will achieve one of the following grades:

Final Grades table:
CHD Competent with High Distinction
CDI Competent with Distinction
CC Competent with Credit
CAG Competency Achieved
NYC Not Yet Competent
DNS Did Not Submit for assessment

Further information regarding the application of the grading criteria will be provided by your teacher.

 

Course Overview: Access Course Overview