Course Title: Manage customer service
Part B: Course Detail
Teaching Period: Term1 2019
Course Code: BUSM8001C
Course Title: Manage customer service
School: 650T Vocational Business Education
Campus: City Campus
Program: C5369 - Diploma of Logistics
Course Contact: Suzanne Maugeri
Course Contact Phone: +61 3 9925 1466
Course Contact Email: email@example.com
Name and Contact Details of All Other Relevant Staff
Nominal Hours: 40
Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.
Pre-requisites and Co-requisites
This unit involves the skills and knowledge required to manage customer service as part of work undertaken in various contexts within the transport and logistics industry.
It includes planning to meet internal and external customer requirements, ensuring delivery of quality products/services and monitoring, adjusting and reporting customer service to improve the provision of products/services.
The unit generally applies to those who lead individuals or teams.
National Codes, Titles, Elements and Performance Criteria
National Element Code & Title:
TLII5018 Manage customer service
1 Plan to meet internal and external customer requirements
1.1 Customer needs are researched, clarified, assessed and included in the planning process
1.2 Provision is made in plans to achieve the quality, time and cost specifications agreed with customers, in accordance with organisational policies and procedures
2 Ensure delivery of quality products/services
2.1 Products/services are delivered to customer specifications in accordance with the organisational business plan
2.2 Individual/team performance is monitored to ensure it consistently meets quality, safety, resource and delivery standards
2.3 Colleagues are coached and mentored to assist them to overcome difficulty in meeting customer service standards
2.4 Resources are used effectively and efficiently to provide quality products/services to customers
3 Monitor, adjust and report customer service
3.1 Organisational systems and technology are used to monitor progress in achieving product/service targets and standards
3.2 Customer feedback is sought and used to improve the provision of products/services
3.3 Decisions to overcome problems and make improvements to products/services are taken in consultation with designated individuals/groups
3.4 Adjustments are made to products/services, and those who have a role in their planning and delivery are informed of changes
This course is structured to provide students with the optimum learning experience in order to demonstrate the skills and knowledge required to manage customer service as part of work undertaken in various contexts within the transport and logistics industry.
Details of Learning Activities
A range of learning activities are planned for this course including self-paced and collaborative classroom based activities.
The collaborative classroom based activities will include group discussion, group problem solving activities and opportunities to practice your skills in a simulated/real workplace environment.
We expect you to participate and contribute in all scheduled learning activities.
The nominal hours associated with this are a guide only and represent the total teaching time and student effort required to successfully complete this course. This may include not only scheduled classes but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.
This course is co-delivered with BUSM8002C Manage Suppliers
|1||11 Feb 2019|| (1) Course Induction|
• Course delivery and assessment details • Course support documents
• Online learning environment • Grading • Plagiarism • Appeals
• Extensions • Feedback • Privacy • Submission requirements
• Resubmission policy • Where to get support • Student responsibilities
(2) Pre-Training Review
• Includes skills analysis and Recognition of Prior Learning and Credit Transfers
(3) Introduction to the course
|2||18 Feb 2019||Managing Customer Service|
|3||25 Feb 2019||
Understanding What Motivates People
|4||4 March 2019||
Continuous Improvement for Customer Service
|5||11 March 2019||Levels of customer service|
|6||18 March 2019||
|7||25 March 2019||
|8||1 April 2019||Quality Assurance Procedures|
|9||8 April 2019||Quality Assurance Procedures (2)|| Assessment
|10||15 April 2019||Assessing Potential Suppliers and Building Productive Relationships.|
|19 April 2019||Mid Semester Break 19th April to 26th April inclusive|
|11||29 April 2019||Service Level Agreements|
|12||6 May 2019||Negotiating Arrangements with Suppliers|
|13||13 May 2019||
Resolving Disagreements with Suppliers
|14||20 May 2019||Reviewing Performance of Suppliers|| Assessment
|15||27 May 2019||Ending Supplier Contracts|
|16||3 June 2019||Revision and Review|
|17||10 June 2019||Resubmissions ( 10th June Queens Birthday Public Holiday - Mon )|
Manage Suppliers Workbook (Available via Blackbook Useful resources shell for this subject).
Overview of Assessment
Assessment methods have been designed to measure achievement of the requirements in a flexible manner over a range of assessment tasks, for example:
- direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate
- review of final printed documents
- demonstration of techniques
- observation of presentations
- oral or written questioning to assess knowledge of software applications
You are advised that you are likely to be asked to personally demonstrate your assessment work to your teacher to ensure that the relevant competency standards are being met.
You will be required to provide evidence of the following skills:
- applying relevant legislation and workplace procedures
- communicating and consulting with others to ensure excellent customer service is modelled to staff and that customer issues are resolved
- dealing effectively with unplanned events such as a change in the volume of customer inquiries
- developing, implementing and revising contingency plans
- interpreting and following operational instructions and prioritising work
- monitoring work activities in terms of planned schedule, particularly in line with agreed time and quality standards
- preparing reports to develop and disseminate information on customer service performance.
You are required to provide evidence of the following:
- organisational performance management systems
- organisational policies, principles, codes and performance standards
- quality management systems
- relevant sections of national and state/territory regulatory requirements and codes of practice such as consumer protection legislation
- requirements for completing relevant documentation such as reports of customer complaints and resolutions
- risk management as it relates to dealing with customers and managing consequences of poor customer service
- steps involved in planning work activities.
Feedback will be provided throughout the semester in class and/or online discussions. You are encouraged to ask and answer questions during class time and online sessions so that you can obtain feedback on your understanding of the concepts and issues being discussed. Finally, you can email or arrange an appointment with your teacher to gain more feedback on your progress.
You should take note of all feedback received and use this information to improve your learning outcomes and final performance in the course.
This course is clustered and co-delivered with BUSM8002C Manage Suppliers but not co-assessed.
In this cluster there are two assessment tasks.
You must successfully complete Assessment Task 1 – Customer Service Management Report to be deemed competent in this clustered course (BUSM8001C Manage Customer Service)
Assessment Task 1 - Customer Service Management Report
Date and time due: Week 9
Group or Individual: This is an Individual Assessment
Understanding the requirements of your customers and planning to meet these is crucial to the success of any organisation. Without customers you don’t have a business. However, everyone can easily cite numerous examples of very bad customer service and while most companies think they have good customer service sometimes the reality is very different.
In this assessment task you will be required to investigate the customer service system in your organisation, or an organisation as agreed by you and your instructor. You need to explain its key features and explore strategies for monitoring and continuously improving customer service.
Assessment Task 2 – Supplier Management Portfolio
Date and time due: Week 14
Group or Individual: This assignment is to be completed individually
In the T&L industry much of the supply chain relies on having good suppliers who meet deadlines and provide the appropriate products as requested. Because this is such an important part of the supply chain it is incumbent on managers in the industry to build excellent relationships with these suppliers and to have strict procedures in place to ensure quality services. In order for you to be able to build those relationships and have the appropriate documentation in order you will require a set of tools to assist you.
The assessment matrix that maps all the assessment is available on CANVAS
- Ensure that you submit assessments on or before the due date.
- Always retain a copy of your assessment tasks. (hard copy and soft copy)
- When you submit work for assessment at RMIT University you need to use the Assessment task document that includes a
declaration and statement of authorship.
- Each page of your assessment should include footer with your name, student number, the title of the assessment, unit code and title and page numbers.
Late Submission Procedures
You are required to submit assessment items and/or ensure performance based assessment is completed by the due dates.
If you are prevented from submitting an assessment item on time, by circumstances outside your control, you may apply in advance to your teacher for an extension to the due date of up to seven calendar days.
Where an extension of greater than seven days is needed, you must apply for Special Consideration. Applications for special consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination.
Resubmissions (VE Programs):
If you are found to be unsuccessful in a particular Course Assessment Task (or you do not submit/attend) you will be allowed one resubmission. Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the resubmission.
If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.
Grading & re-submissions
Successful re-submissions will contribute a CAG only (Competency Achieved Grading) result to your overall grade for the course
Adjustments to Assessment
In certain circumstances students may be eligible for an assessment adjustment. For more information about the circumstances under which the assessment arrangements might be granted please access the following website:
Marking Guide (Competency):
You must demonstrate that you have all the required skills/knowledge/elements in the unit of competency you are studying.
You will receive feedback on each assessment task that will inform you about your progress and how well you are performing.
Marking Guide (Grading)
After achieving competency we then grade your performance in the unit and you will achieve one of the following grades:
Final Grades Table:
Competent with High Distinction
Competent with Distinction
Competent with Credit
Competency Achieved – Graded
Competency Achieved – Not Graded
Not Yet Competent
Did Not Submit for assessment
Further information regarding the application of the grading criteria will be provided by your teacher.
Course Overview: Access Course Overview