Course Title: Set up a business or records system for a small business
Part B: Course Detail
Teaching Period: Term1 2017
Course Code: OFFC5325C
Course Title: Set up a business or records system for a small business
School: 174T School of VE Engineering, Health & Science
Campus: City Campus
Program: C5373 - Diploma of Dental Technology
Course Contact: Matthew Clayton
Course Contact Phone: +61 3 9341 1417
Course Contact Email: matthew.clayton@rmit.edu.au
Name and Contact Details of All Other Relevant Staff
Nominal Hours: 40
Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.
Pre-requisites and Co-requisites
Not applicable
Course Description
This unit describes the skills and knowledge required to research, develop and implement business or records systems for a small office.
It applies to individuals who use a range of organisational, analytical and communication techniques to carry out the responsibilities of their role and report the outcomes directly to a supervisor or manager within the business or section of a larger organisation.
No licensing, legislative or certification requirements apply to this unit at the time of publication.
National Codes, Titles, Elements and Performance Criteria
National Element Code & Title: |
BSBRKG403 Set up a business or records system for a small business |
Element: |
1. Determine recordkeeping requirements |
Performance Criteria: |
1.1 Identify and document core business, supporting activities, resources, and business and social context using observation and consultation 1.2 Determine security and access requirements for business or records system content from analysis of organisation’s activities 1.3 Analyse business documentation to determine organisational reporting and accountability requirements 1.4 Identify organisational functions and activities for which records must be kept, from analysis of business and context documentation 1.5 Determine nature, detail, and format of records (content and metadata) for each organisational function and activity from analysis of the business and its context |
Element: |
2. Devise an appropriate recordkeeping system |
Performance Criteria: |
2.1 Determine metadata needed to store, locate and retrieve records in a business or records system 2.2 Select size of business or records system appropriate to scale and nature of business operations 2.3 Select technological requirements of business or records systems appropriate to scale and nature of business operations 2.4 Select cost structure for business or records systems appropriate to scale, nature, and organisational cash flow requirements 2.5 Ensure maintenance, disposal and updating requirements of business or records system conform to scale, nature, and culture of the organisation 2.6 Select business or records system suited to projected growth of the organisation
|
Element: |
3. Develop business rules and procedures to support operations |
Performance Criteria: |
3.1 Develop rules for incorporating individual records and records capture information into the business or records system 3.2 Develop rules for deciding and recording retention periods and appropriate disposal actions for records 3.3 Develop and document procedures for the use of the system 3.4 Provide system users with training or instructions in the use of the business or records system, appropriate to the culture and scale of the organisation |
Learning Outcomes
On completion of this course, you should be able to:
- Determine recordkeeping requirements
1.1 Identify and document core business, supporting activities, resources, and business and social context using observation and consultation
1.2 Determine security and access requirements for business or records system content from analysis of organisation’s activities
1.3 Analyse business documentation to determine organisational reporting and accountability requirements
1.4 Identify organisational functions and activities for which records must be kept, from analysis of business and context documentation
1.5 Determine nature, detail, and format of records (content and metadata) for each organisational function and activity from analysis of the business and its context
- Devise an appropriate recordkeeping system
2.1 Determine metadata needed to store, locate and retrieve records in a business or records system
2.2 Select size of business or records system appropriate to scale and nature of business operations
2.3 Select technological requirements of business or records systems appropriate to scale and nature of business operations
2.4 Select cost structure for business or records systems appropriate to scale, nature, and organisational cash flow requirements
2.5 Ensure maintenance, disposal and updating requirements of business or records system conform to scale, nature, and culture of the organisation
2.6 Select business or records system suited to projected growth of the organisation
- Develop business rules and procedures to support operations
3.1 Develop rules for incorporating individual records and records capture information into the business or records system
3.2 Develop rules for deciding and recording retention periods and appropriate disposal actions for records
3.3 Develop and document procedures for the use of the system
3.4 Provide system users with training or instructions in the use of the business or records system, appropriate to the culture and scale of the organisation
Details of Learning Activities
You will learn through a number of planned activities (face to face classes, simulated workplace learning, online learning via blackboard and other forms of structured teaching and learning). You will be observed and assessed through their planned activities
throughout the duration of the course.
Teaching Schedule
Delivered in classroom workshops, schedules vary from group to group so schedule is posted on Blackboard for staff and you.
Learning Resources
Prescribed Texts
References
Other Resources
Overview of Assessment
Before the critical aspects of evidence are considered all prerequisites must be met.
Assessment | |
Assessment: Task 1 |
Assignment assessment 1on determining recordkeeping requirements |
Assessment: Task 2 |
Assignment assessment 2 on devising an appropriate record keeping system |
Assessment: Task 3 |
Assignment assessment 3 on developing business rules and procedures to support operations |
Assessment Mapping Matrix
Elements/Performance Criteria Covered |
Ass 1 |
Ass 2 |
Ass 3 |
1.1 |
x |
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1.2 |
x |
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1.3 |
x |
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1.4 |
x |
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1.5 |
x |
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2.1 |
|
x |
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2.2 |
|
x |
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2.3 |
|
x |
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2.4 |
|
x |
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2.5 |
|
x |
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2.6 |
|
x |
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3.1 |
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|
x |
3.2 |
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x |
3.3 |
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x |
3.4 |
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x |
To be deemed competent you must demonstrate an understanding of all aspects required of the competency. Assessment methods have been designed to measure your achievement of each competency in a flexible manner over multiple tasks.
Assessment Tasks
To be deemed competent you must demonstrate an understanding of all aspects required of the competency. Assessment methods have been designed to measure your achievement of each competency in a flexible manner over multiple tasks.
Assessment Matrix
Ref Assessment Mapping Matrix
Other Information
Competency requirements and Grading:
To be deemed competent you must demonstrate an understanding of all elements of a competency. Assessment methods have been designed to measure achievement of each competency in a flexible manner over multiple tasks.
You will be advised that you are likely to be asked to personally demonstrate their assessment work to their teacher to ensure that the relevant competency standards are being met. Observation of You performing work is used to confirm competency.
Grading available are:
Grade level Competency Level
CA Competency Achieved -The learner will be able to apply facts, rules and standard solutions to achieve a predictable task or solve a problem.
NYC Not Yet Competent
-Although the learner exhibits access to a limited range of facts and rules, the learner has difficulty applying these facts and rules to a familiar task.
DNS: Did not submit assessment
Study and learning Support:
Study and Learning Centre (SLC) provides free learning and academic development advice to you.
Services offered by SLC to support your numeracy and literacy skills are: assignment writing, thesis writing and study skills advice B maths and science developmental support and advice
English language development
Please Refer http://www.rmit.edu.au/studyandlearningcentre to find more information about Study and learning Support
Disability Liaison Unit:
If you are suffering from long-term medical condition or disability, you should contact Disability Liaison Unit to seek advice and support to complete your studies.
Please Refer http://www.rmit.edu.au/disability to find more information about services offered by Disability Liaison Unit.
Assessment Submission:
Turnitin
Turnitin is an online text-matching service which can be used to support academic integrity and address plagiarism. All submissions via Turnitin within Blackboard include the relevant wording for the e-Submission authorisation process. You are to use Turnitin. To verify that the work submitted is their own work and referenced accordingly. This software will be used by all staff to ensure original work by You is checked at submission of the assessment.
e-Submission:
The University is obliged to obtain clear You authorisation on all assessable works. RMIT’s e-Submission process provides a valid authorisation equivalent to a signature on a paper coversheet allowing You to submit assessment works electronically.
The e-Submission process requires that specific wording and a link to the assessment declaration is included in your assessment documentation in order to comply with legal and statutory obligations, and can be used with all RMIT teaching technologies, including;
- Blackboard
- PebblePad
- WebLearn
- RMIT’s Google Apps for Education (Gmail, Drive, Sites etc.)
The use of fully electronic submissions saves significant time for both staff and You.
Good practice
- Providing clear advice to you on the e-Submission process as part of their assessment expectations assists in ensuring that it is straightforward for RMIT You to submit work electronically.
- You can submit non-electronic works via conversion by a digital scanner, i.e. paper-based assessments can be scanned and submitted for assessment via the e-Submission process.
- Establishing a Turnitin assignment in Blackboard is a quick way to provide an e-Submission process for a class group.
You must submit all assessment tasks electronically via blackboard as directed by their teacher.
You are not to email or hand assessment tasks to teachers in class, corridor or cafeteria etc
Late submission:
If you require an Extension of Submittable Work (assignments, reports or project work etc.) for 7 calendar days or less (from the original due date) and have valid reasons, you must complete and
Lodge an Application for Extension of Submittable Work (7 Calendar Days or less) form and lodge it with the Senior Educator/ Program Manager.
The application must be lodged no later than one working day before the official due date. You will be notified within no more than 2 working days of the date of lodgement as to whether the extension has been granted.
If you seek an Extension of Submittable Work for more than 7 calendar days (from the original due date) must lodge an Application for Special Consideration form under the provisions of the Special Consideration Policy, preferably prior to, but no later than 2 working days after the official due date.
Assignments submitted late without approval of an extension will not be accepted or marked.
Refer to RMIT University Policies and Procedures, verify for most recent version.
Special consideration:
Please Refer http://www.rmit.edu.au/browse;ID=riderwtscifm to find more information about special consideration
Plagiarism:
Plagiarism may occur in oral or written presentations. Plagiarism is the presentation of another person’s work, idea or creation as one’s own; without appropriate referencing. Plagiarism is not acceptable. The use of another person’s work or ideas must be acknowledged. Failure to do so may result in charges of academic misconduct, which may result in cancellation of results and exclusion from your course.
Please Refer: www.rmit.edu.au/academicintegrity to find more information about plagiarism
Other Information:
All email communications will be sent to your RMIT email address and you must regularly check your RMIT emails.
Course Overview: Access Course Overview