Course Title: Establish and maintain a payroll system

Part B: Course Detail

Teaching Period: Term2 2017

Course Code: ACCT5374C

Course Title: Establish and maintain a payroll system

School: 650T Vocational Business Education

Campus: City Campus

Program: C5374 - Diploma of Accounting

Course Contact: Ben Sethia

Course Contact Phone: +61 3 9925 5982

Course Contact Email:

Name and Contact Details of All Other Relevant Staff

Bruce Phillips ext 55735 

Nominal Hours: 30

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites


Course Description

This unit describes the skills and knowledge required to record and prepare payroll documentation, respond to enquiries and process accurate payroll data for manual and computerised systems.

It applies to individuals who use a range of organisational and other specialist techniques. They may work directly for organisations or be small business owners, contractors or service providers.

Work functions in the occupational areas where this unit may be used are subject to regulatory requirements. This unit is designed to meet the educational requirements of the Tax Practitioner Board (TPB).

National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

FNSBKG405 Establish and maintain a payroll system


1. Establish payroll requirements

Performance Criteria:

1.1 Apply knowledge of relevant legislation in relation to employment standards, and other legislative requirements in regards to payments

1.2 Seek instruction from authorised parties in relation to relevant state and modern awards regarding details to be set up within payroll system for individual employees

1.3 Establish payroll set-up for salary packaging

1.4 Assess scope of payroll services BAS agent can provide and identify need for independent expert advice providers


2. Record payroll data

Performance Criteria:

2.1 Ensure payroll system includes complete and accurate employee data

2.2 Review payroll data and clarify discrepancies with designated persons

2.3 Enter employee pay period details, deductions and allowances in payroll system in accordance with source data

2.4 Calculate payment due to individual employees to reflect standard pay and variations in accordance with employee source data


3. Prepare and process payroll

Performance Criteria:

3.1 Conduct payroll preparation within designated timelines in accordance with organisational policy and procedures

3.2 Calculate, record and reconcile employee in accordance with legislative requirements

3.3 Reconcile total payments for pay period, and review and correct irregularities or refer them to designated persons for resolution

3.4 Obtain authorisation of payroll and individual pay advice in accordance with organisational requirements

3.5 Make arrangements for payments in accordance with organisational and legislative requirements

3.6 Produce, review and store payroll records in accordance with organisational policy and security procedures


4. Handle payroll enquiries

Performance Criteria:

4.1 Respond to payroll enquiries in accordance with organisational and legislative requirements

4.2 Provide information in accordance with organisational and legislative requirements

4.3 Refer enquiries outside area of responsibility or knowledge to designated persons for resolution

4.4 Provide additional information or complete follow-up action within designated timelines in accordance with organisational policy and procedures


5. Maintain payroll

Performance Criteria:

5.1 Maintain all information and record keeping relating to payroll function in accordance with relevant legislation and regulations

5.2 Produce and reconcile month-end and year-end checklists to ensure compliance with relevant legislative and management deadlines

5.3 Update records and systems in line with salary reviews and other changes in employment status

5.4 Establish back-up and disaster recovery systems

5.5 Generate and distribute payroll reports in line with organisational policy

5.6 Extract and apply business activity statement (BAS) and instalment activity statement (IAS) data in accordance with relevant legislation and regulations

Learning Outcomes

Details of Learning Activities

A range of learning activities are planned for this course including self-paced and collaborative classroom based activities.

The self-paced activities will be delivered thought various technology platforms and include your contribution to wikis and discussion threads, reflective journals, quizzes and interactive sessions.

The collaborative classroom based activities will include group discussion, group problem solving activities and opportunities to practice your skills in a simulated/real workplace environment.

We expect you to participate and contribute in all scheduled learning activities.

Teaching Schedule

Teaching Schedule


This unit will be co delivered and co assessed. It is a cluster of two units -

ACCT5374C Carry out business activity and instalment activity statement tasks (FNSBKG405)



The Teaching Schedule for this course is as follows but subject to change at the coordinator’s discretion:



Induction Session

Prior to training commencement a program level induction session will be conducted that comprises the following:


·       Program  overview and requirements

·       MyRMIT/Blackboard

·       Overview of assessment requirements

·       Pre-Training Review including:

.       Recognition of Prior Learning and Credit Transfers

.       Assessment of current skills and knowledge

·       Competency/Grading Criteria

·       Plagiarism

·       Appeals

·       Extensions

·       Feedback

·       Privacy

·       Submission requirements

·       Resubmission policy

·       Where to get support

·       Student Charter


The nominal hours associated with this are a guide only and represent the total teaching time and student effort required to successfully complete the course.   This may include not only scheduled classes but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.


The teaching schedule is subject to change at the discretion of the coordinator:



Week Commencing



Competencies Delivered



Introduction to the Course including:

·       Course requirements

·       Course support documents

·       Course Blackboard access

·       Accuracy of enrolment

·       Assessment requirements/Cover Sheets

·       Reminder re Plagiarism

·       Reminder re Appeals

·       Extensions/Resubmissions

·       Feedback in this course

·       Reminder re submission requirements

·       Getting help

Introduction to Bookkeeping Practices

·       Role of Bookkeeper

·       Role of Accountant

·       Difference between accountant & Bookkeeper

·       Business structure

·       Introduction to Tax system


Chapter 1 Carry out Business Activity book by Charles



·       Role of Payroll Officer

·       Duties of Payroll Officer

·       Discussion on awards

·       Types of awards

·       Types of Contracts

·       Types of Employment

·       Superannuation Guarantee

·       Superannuation Payment



Online Material from blackboard



·       Manual payroll process

·       Time sheets

·       Wage categories

·       Leave categories

·       Time calculation

·       Payslip preparation

·       Leave balance calculation

·       Superannuation payment


Online Material from blackboard



Manual payroll calculation

Exercises from the blackboard



Online Material from blackboard



MYOB Introduction

·       Setting up wage categories

·       Setting of deductions

·       Setting up leave categories

·       Setting up superannuation details

·       Setting up PAYG details


 Assessment Part A Theory Test based on the learning from week 1-4

Chapter 6 MYOB book by Doug



MYOB Continued

·       Command centre discussion on Payroll

·       Transitions processing

·       Paying employees

·       Printing payslips

·       Payment summaries

·       ATO regulations

·       Exercises from chapter 6 of Doug Gourlay book



Chapter 6 MYOB book by Doug



MYOB practice in class

·       Lots of practice exercises to make students comfortable

·       Practice case study


Chapter 6 MYOB book by Doug



Introduction to GST

·       GST concept

·       Discussion of types of GST

·       Taxation system

·       How this GST works

·       Exercises on GST from blackboard



Chapter 3 Carry out Business Activity book by Charles



·        MYOB GST exercises

·       Transactions posting

Students will be asked to set up employees and pay categories as per their contract requirements.

Chapters from MYOB book by Doug




 MYOB GST cont.

Exercises from the blackboard


Students will be asked to do the payrun for all the employees and issue payslips as per their contract requirements.

Chapters from MYOB book by Doug



PAYG Withholding concept

·       PAYG Witholding explained

·       PAYGW rules

·       How to report

·       Quaterly requirements

·       Annual requiremens

·       PAYG Instalment explained

·       PAYGI rulings

·       Calculation



Chapter 2 Carry out Business Activity book by Charles



Other legislation discussed briefly


·       FBT( Fringe Benefits Tax)

·       FTC (Fuel Tac credit)

·       WET (Wine equalisation Tax)

·       LCT (Luxury car tax)



Chapter 4 Carry out Business Activity book by Charles



·       Holistic case student in class introducing the BAS concept





Chapter 6 Carry out Business Activity book by Charles



·       Holistic exercise continued with computerised system

·       Exercises form the blackboard

·       Students problems discussed




Chapter 6 Carry out Business Activity book by Charles



Students will be asked to work on the assessment in group of 2 in class.

Assessment Task B Due at the end of this week.  You will receive the feedback in week 16.

If required, resubmission for this assessment is due by the end of week 17

In classTest




Re-submission/s if required





Re-submission/s if required




Break: The mid-semester break is between Monday, 28/8/17 and Sunday, 3/9/17




Learning Resources

Prescribed Texts

Cengage Publication by Doug Gourlay & David Flanders



Other Resources

Online learning materials can be accessed by going to the RMIT website where there is a link to online Learning hub.


The Material comprises Power point slides and related student notes for each topic.

NB: For online collaborate session please ensure you have JAVA installed on your


Overview of Assessment

In order to achieve competency in this unit, you must provide:

Performance Evidence

 Evidence of the ability to:

  • accurately identify, calculate and input data for payments into manual or computerised payroll systems
  • produce payroll reports in accordance with organisational and legislative requirements
  • present payroll report for verification and approval
  • maintain all records in compliance with organisational and legislative requirements that relate to security and confidentiality of information

Knowledge Evidence

To complete the unit requirements safely and effectively, you must:

  • explain the scope of services appropriate for a business activity statement (BAS) agent providing payroll services
  • explain the application of award and enterprise agreements and relevant industrial instruments to payroll maintenance responsibilities
  • identify and explain organisational policy and procedures that affect payroll, including the structure of authority in organisations
  • explain industry codes of practice relevant to payroll operations
  • compare and contrast manual and computerised payroll systems
  • identify relevant legislation and record-keeping requirements from all levels of government that affect business operation and reporting requirements, especially in regard to:
    • Fair Work Act
    • National Employment Standards
    • Superannuation Guarantee (Administration) Act
    • corporations law
    • workers compensation and work health and safety
    • tax related to payroll activities
    • Privacy Act (confidentiality and security of records)
    • Higher Education Loan Program (HELP)
    • Medicare levy
    • Tax Agent Services Act (TASA)
    • current state, territory and Commonwealth industry and modern awards, and enterprise bargaining agreements
    • individual employment contracts
    • Commonwealth, state and territory leave Acts including annual, sick and long service
    • Australian Bureau of Statistics (ABS) Act
  • describe current Australian Tax Office (ATO) requirements such as:
    • Australian Business Number (ABN)
    • employment declaration
    • tax file number (TFN) declaration
  • identify the Tax Practitioners Board (TPB) requirements, including:
    • registration and scope of services documentation requirements for BAS agents
    • Code of Professional Conduct
  • explain relevant taxation law, including:
    • pay as you go (PAYG) withholding tax
    • fringe benefits tax (FBT)
  • outline the key aspects of routine and non-routine requirements for payroll, including:
    • routine: award payments, salary amount, salary packaging, superannuation guarantee and super reporting
    • non-routine: termination payments and super guarantee charge

 Assessment Conditions

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the bookkeeping field of work and include access to:

  • common office equipment, technology, software and consumables
  • workplace reference materials such as procedural manuals and company policy
  • actual or simulated payroll data

You are advised that you are likely to be asked to personally demonstrate your assessment work to your teacher to ensure that the relevant competency standards are being met.


Feedback will be provided throughout the semester in class and/or online discussions.  You are encouraged to ask and answer questions during class time and online sessions so that you can obtain feedback on your understanding of the concepts and issues being discussed. Finally, you can email or arrange an appointment with your teacher to gain more feedback on your progress.

You should take note of all feedback received and use this information to improve your learning outcomes and final performance in the course.

Assessment Tasks

There will be total 3 assessments, first one will be completed in the week 4 and will be a theory based assessment to reinforce the legislation understanding. Second assessment will be completed in week 9 & 10 , and the third one will be a case study to be completed by students on own at the end of the semester.


Students must complete all the tasks to complete the unit.


Assessment Task 1 Theory Test (Due Date : Week 5)


The first assessment will be completed in week 4 in the class. It is in the form of theory test where main aim will be to see that you have learnt how and from where to access the information when required. You will be given the access to the questions based on legislation and rules and it will be open book. You need to access the latest governmental rules and note down any updates.


  1. For this Assessment Task you need to complete a theory test, open book. Based on the payroll policies provided. Students will be allowed to use laptops but no other mobile devices.
  2. Assignment covering Topics from week 1-4.


Assessment TASK 2  (Due date : week 9 & 10)


The second assessment will be completed in week 9&10 in the class, where students will be in working as bookkeepers and payroll officers and will have to complete the task with teacher as manager.


  1. You will be asked to set up employees pay categories and complete the payruns.
  2. You will be given the tasks to complete in the payroll officer role.
  3. You will be assessed based on the reports produced in the practice firm.


Assessment Task 3 Case study  (Due Date: End of Week 15)


The main summative assessment where you will be given a holistic case study in week 14 and will be due in week 15. and will have to produce the final BAS report, following all the legislation and rules laid down by the governmental bodies, ready to lodge with the required government body. You will be given the organisational policies and procedures and transactions to simulate the real scenario, and will have to take on the role of bookkeeper and payroll officer in the organisation.



  1. For this assessment task you are to complete a case study where the BAS needs to be prepared with holistic items attached to that. The concepts of Payroll and GST will be covered in that..
  2. Case Study is to be done in groups of two students.



Students must complete all the tasks to complete the unit.



Assessment Matrix

The assessment matrix that maps all the assessment is available on Blackboard (please specify the location)


Submission Requirements


You should:


·  Ensure that you submit assessments on or before the due date. 

·  Always retain a copy of your assessment tasks. (hard copy and soft copy)

·  When you submit work for assessment at RMIT University you need to use a cover sheet that includes a declaration and statement of authorship. You must complete, sign and submit a cover sheet with all work you submit for assessment, whether individual or group work.  On the cover sheet you declare that the work you are presenting for assessment is your own work.  An assignment cover sheet for submission of each assessment task is available on blackboard.

·  Each page of your assessment should include footer with your name, student number, the title of the assessment, unit code and title and page numbers.   For example, Julie Macpherson, 324567, Task 2, OHS2345C Ensure safe workplace, Page 1 of 10.


Late Submission Procedures

You are required to submit assessment items and/or ensure performance based assessment is completed by the due dates.

If you are prevented from submitting an assessment item on time, by circumstances outside your control, you may apply in advance to your teacher for an extension to the due date of up to seven calendar days.  

More Information

Form to use:

Where an extension of greater than seven days is needed, you must apply for special consideration.  Applications for special consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination. 

More Information:;ID=g43abm17hc9w (unresolved)

Form to use:

Resubmissions (VET Programs):

If you are found to be unsuccessful in a Course Assessment Task you will be allowed one resubmission only.  Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the resubmission.  The highest grade you will receive if your resubmission is successful is “CAG”.

If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.

Adjustments to Assessment

In certain circumstances students may be eligible for an assessment adjustment. For more information about the circumstances under which the assessment arrangements might be granted please access the following website:

More Information:;ID=7usdbki1fjf31


Marking Guide (Competency):


You must demonstrate that you have all the required skills/knowledge/elements in the unit of competency you are studying.


You will receive feedback on each assessment task that will inform you about your progress and how well you are performing.



Marking Guide (Grading)


After achieving competency we then grade your performance in the unit and you will achieve one of the following grades:


Final Grades table:




Competent with High Distinction




Competent with Distinction




Competent with Credit




Competency Achieved – Graded




Competency Achieved – Not Graded




Not Yet Competent




Did Not Submit for assessment





Further information regarding the application of the grading criteria will be provided by your teacher.


Course guide is subject to change at co-coordinators’ discretion.

Course Overview: Access Course Overview