Course Title: Undertake project work
Part B: Course Detail
Teaching Period: Term1 2018
Course Code: BUSM7931C
Course Title: Undertake project work
School: 650T Vocational Business Education
Campus: City Campus
Program: C5375 - Diploma of Business Administration
Course Contact: Sylvia Baroutis
Course Contact Phone: +61 3 9925 5469
Course Contact Email: sylvia.baroutis@rmit.edu.au
Name and Contact Details of All Other Relevant Staff
Teacher: Hazel Sims
Tel: 9925 1316
hazel.sims@rmit.edu.au
Nominal Hours: 60
Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.
Pre-requisites and Co-requisites
None
Course Description
This unit describes the skills and knowledge required to undertake a straightforward project or a section of a larger project. It covers developing a project plan, administering and monitoring the project, finalising the project and reviewing the project to identify lessons learned for application to future projects.
This unit applies to individuals who play a significant role in ensuring a project meets timelines, quality standards, budgetary limits and other requirements set for the project.
The unit does not apply to specialist project managers. For specialist project managers, the other units of competency in the project management field (BSBPMG) will be applicable.
National Codes, Titles, Elements and Performance Criteria
National Element Code & Title: |
BSBPMG522 Undertake project work |
Element: |
1. Define project |
Performance Criteria: |
1.1 Access project scope and other relevant documentation 1.2 Define project stakeholders 1.3 Seek clarification from delegating authority of issues related to project and project parameters 1.4 Identify limits of own responsibility and reporting requirements 1.5 Clarify relationship of project to other projects and to the organisation's objectives 1.6 Determine and access available resources to undertake project |
Element: |
2. Develop project plan |
Performance Criteria: |
2.1 Develop project plan in line with the project parameters 2.2 Identify and access appropriate project management tools 2.3 Formulate risk management plan for project, including Work Health and Safety (WHS) 2.4 Develop and approve project budget 2.5 Consult team members and take their views into account in planning the project 2.6 Finalise project plan and gain necessary approvals to commence project according to documented plan |
Element: |
3. Administer and monitor project |
Performance Criteria: |
3.1 Take action to ensure project team members are clear about their responsibilities and the project requirements 3.2 Provide support for project team members, especially with regard to specific needs, to ensure that the quality of the expected outcomes of the project and documented time lines are met 3.3 Establish and maintain required recordkeeping systems throughout the project 3.4 Implement and monitor plans for managing project finances, resources and quality 3.5 Complete and forward project reports as required to stakeholders 3.6 Undertake risk management as required to ensure project outcomes are met 3.7 Achieve project deliverables |
Element: |
4. Finalise project |
Performance Criteria: |
4.1 Complete financial recordkeeping associated with project and check for accuracy 4.2 Ensure transition of staff involved in project to new roles or reassignment to previous roles 4.3 Complete project documentation and obtain necessary sign-offs for concluding project |
Element: |
5. Review project |
Performance Criteria: |
5.1 Review project outcomes and processes against the project scope and plan 5.2 Involve team members in the project review 5.3 Document lessons learned from the project and report within the organisation |
Learning Outcomes
Details of Learning Activities
Through class activities, simulated learning through the simulated business community website and the business partner, you will experience self-directed and shared learning with others and apply employability skills focusing on activities to develop a project plan, administer and monitor the project, finalise the project and review the project to identify lessons learned for application in future projects. Learning activities will include working with stakeholders which is the project plan and review for the ELO Enterprise 9 "Digital Office". Internet research and group activities underpin the textbook theory which will include reading and class discussions, designing project administration tools and reviewing the project by reporting project outcomes to the industry partner.
This course is clustered with BUSM7934C Plan and Implement Administrative Systems. The project is "The Digital Office" for Reflective Records Simulated Business.
The nominal hours associated with this are a guide only and represent the total teaching time and student effort required to successfully complete the course. This may include not only scheduled classes but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.
Teaching Schedule
Week |
Date – week commencing |
Topics |
Assessment |
1 |
Monday 5 February |
Introduction to the Course including:
· How to use documents such as policies and procedures from the Simulated Business: http://simbuscommunity.com.au/ · How to use the National Archives website for Information Management: http://www.naa.gov.au/information-management/training-and-events/eLearning/index.aspx#section8 Copyright of the eLearning modules rests with the Commonwealth of Australia, the National Archives of Australia. About the business partner (key stakeholder) Formfile Records Management Group http://www.formfile.com.au/index.html
|
Task 1 – Records Consultant’s Report for the digital office. Due in four stages.
|
2 |
Monday 12 February |
Induction and theory Cole: Chapter 2 – The operating environment Chapter 3 – The formal organisation Chapter 6 - Building a strong communication foundation
PowerPoint: Keep the knowledge: make a record by the National Archives: http://www.naa.gov.au/Images/KTK-presentation_tcm16-96074.pdf
|
|
3 |
Monday 19 February |
Induction and theory Cole: Chapter 17 - Developing, managing and monitoring operational plans Chapter 4 - The informal organisation Simulated Business: functions, documents, webshop, clients. Excursion to the Public Records Office (subject to confirmation). Learning about ELO Enterprise 9. How to write a business report. |
|
4 |
Monday 26 February |
Theory Cole: 19: Satisfying the quality, innovation and continuous improvement imperatives GUEST SPEAKER Topic: Project parameters (time, cost, quantity, quality) How to file: Indexing rules Guidance document: ISO15489 Australian Standard for Records Management Learning about ELO Enterprise 9. How to write a business report. |
|
5 |
Monday 5 March |
Theory Cole: Chapter 29: Ensuring a safe and healthy workplace Chapter 21: Planning and managing projects Simulated Business: functions, documents, webshop, clients. Plan for the new or modified administrative system Learning about ELO Enterprise 9. |
Stage 1 due (1,000 words) |
6 |
Monday 12 March |
Chapter 23 Identifying and managing risk Plan for the new or modified administrative system Define project Stakeholders and responsibilities and reporting Project scope: defining what it is. See page 654 the scope box. Simulated Business: functions, documents, webshop, clients. |
|
7 |
Monday 19 March |
Plan for the new or modified administrative system See http://www.naa.gov.au/information-management/information-governance/index.aspx Define project: relationship of project to other projects Preparing a gantt chart/resources available Simulated Business: functions, documents, webshop, clients. Problemsolving techniques |
|
8 |
Monday 26 March 2904 April Mid-semester Break (Thursday to Wednesday) 30 March Good Friday public holiday. |
Implement new or modified administrative system Develop project plan Project management tools Risk management plan and WHS Budget and approval Team consultation Finalise project plan and approvals
|
Stage 2 due (1,000 words) |
8 |
Monday 2 April Easter Monday public holiday 3 April Easter Tuesday (RMIT holiday) 5 April Cesses resume (Thursday). |
28 August - 3 September Mid-Semester Break
|
|
9 |
Monday 9 April |
Implement new or modified administrative system Ownership Holding Chart Version Control Applying legislative standards What is a training plan? Staff training induction and documents. |
|
10 |
Monday 16 April |
Implement new or modified administrative system Document lifecycle process Develop project monitoring tools Devise communication methods |
Complete Elearning module in NAA. Attach evidence of it with Stage 3 assessment. |
11 |
Monday 23 April 25 April (Anzac Day public holiday (Wednesday) |
Monitor administrative system Organisational requirements for your system Keep it or delete it: making good choices about information Develop project plan Recordkeeping techniques for project |
|
12 |
Monday 30 April |
Monitor administrative system Administer and monitor project Confirm team members understanding Ensure quality and timeline are on track Implement project finances, resources and quality |
|
13 |
Monday 7 May |
Monitor administrative system Legal requirements: managing digital information and records Modify your system Department meetings to discuss your system and staff arrangements Administer and monitor project Risk management and project outcomes Archive project deliverables Complete financial recordkeeping Complete project documents
|
Stage 3 due (1,000 words) |
14 |
Monday 14 May |
Monitor administrative system Version control and future improvement strategies Finalise and review project Check project outcomes and processes against project scope and plan Team debrief Lessons learned and documentation |
|
15 |
Monday 21 May |
Monitor administrative system Version control and future improvement strategies |
Stage 4 due (total report approximately 4,000 words. Submit all stages) |
16 |
Monday 28 May |
Course review and feedback |
|
17 |
Monday 4 June |
Special Consideration |
|
Learning Resources
Prescribed Texts
Kris Cole (2016) Management Theory and Practice, 6ed. Cengage Learning |
References
Other Resources
Refer to textbook, Kris Cole, 6ed, Management Theory and Practice.
Other internet resources you will need to refer to are:
http://simbuscommunity.com.au/
http://www.formfile.com.au/index.html
http://www.naa.gov.au/information-management/information-governance/legislation-standards/index.aspx
formfile.elodms.com (login is required)
Overview of Assessment
In order to achieve competency in this unit, you must provide:
Performance Evidence
Evidence of the ability to:
define the parameters of the project including:
project scope
project stakeholders, including own responsibilities
relationship of project to organisational objectives and other projects
reporting requirements
resource requirements
use project management tools to develop and implement a project plan including:
deliverables
work breakdown
budget and allocation of resources
timelines
risk management
recordkeeping and reporting
consult and communicate with relevant stakeholders to generate input and engagement in planning, implementing and reviewing the project
provide support to team members to enable them to achieve deliverables and to transition them as appropriate at completion of the project
finalise the project including documentation, sign-offs and reporting
review and document the project outcomes.
Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.
Knowledge Evidence
To complete the unit requirements safely and effectively, the individual must:
give examples of project management tools and how they contribute to a project
outline types of documents and other sources of information commonly used in defining the parameters of a project
explain processes for identifying and managing risk in a project
outline the organisation's mission, goals, objectives and operations and how the project relates to them
explain the organisation's procedures and processes that are relevant to managing a project including:
lines of authority and approvals
quality assurance
human resources
budgets and finance
recordkeeping
reporting
outline the legislative and regulatory context of the organisation in relation to project work, including work health and safety (WHS) requirements.
Assessment Conditions
Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the management and leadership – project management field of work and include access to:
relevant legislation, regulations, standards and codes
relevant workplace documentation and resources
case studies and, where possible, real situations
interaction with others.
Assessors must satisfy NVR/AQTF assessor requirements.
Feedback
Feedback will be provided throughout the semester in class and/or online discussions. You are encouraged to ask and answer questions during class time and online sessions so that you can obtain feedback on your understanding of the concepts and issues being discussed. Finally, you can email or arrange an appointment with your teacher to gain more feedback on your progress.
You should take note of all feedback received and use this information to improve your learning outcomes and final performance in the course.
Assessment Tasks
Summary and Purpose of Assessment
The student is to design a “digital office solution” for Reflective Records. The student will use a variety of resources such as the repository software known as ELO Enterprise 9 hosted by formfile.edlodms.com See http://ams-elo.ams-imaging.com.au:8080/web-eloff/ to create their administration system or improvements of an existing system, based on the department that the student works in.
The objective is to digitise the records and give an explanation of where the hard copies are stored.
Assessment Instructions
The student will write a business report, styled in RMIT/Reflective Records format. It is approximately 4,000 words. The report is submitted individually by the student. It is due in stages by the Friday at 5.00pm of the week due. The student will need to organise their work using various screenshots and working documents that illustrate evidence of their work—such as ELO folders, quotes, illustrations, etc.
The student will do the digital project work in the face-to-face class. Initially, the student will speak with the stakeholder when they visit, however the student is not to approach the stakeholder directly for project advice. In this way, the teacher is the stakeholder representative of the digital office project.
Upload all assessment work, collated and presented in business report format to the Learning Management System (LMS).
This is an individual assessment and should be submitted to the dropbox in the weeks indicated. The work is project and team based.
As a student, you are also a staff member of Reflective Records Simulated Business. The business has a web shop at http://simbuscommunity.com.au/ Use the simulated business website for organisational policy and procedure manuals and reference materials.
Reflective Records copies products from Formfile Records Management Group http://www.formfile.com.au/index.html
How to use the National Archives website for Information Management:
http://www.naa.gov.au/information-management/training-and-events/eLearning/index.aspx#section8
How to use the Public Records Office Victoria training module:
http://www.elearn.com.au/prov/standards/START.htm
The student is required to undertake this straightforward project in the face-to-face class time known as the “practice firm”. This learning environment allows the student to conduct the work of the department to achieve the project outcome. Class time includes vital tutorial opportunities for the student to learn and then apply to their project work. It covers developing a project plan, administering and monitoring the project, finalising the project and reviewing the project to identify lessons learned for application to future projects.
The student is required to document the requirements for an administration system and provide for any modifications. This work integrated learning assessment applies to individuals employed in a range of work environments in senior administrative roles. Therefore, training staff is important so the student will need to interact with staff at Reflective Records in order that they can use the “digital office” and make any recommendations for future improvements to the system and related staff training needs.
The student will be assessed against the criteria listed in the marking guide in Section B of this task. To achieve a satisfactory result, the student will need to address all criteria satisfactorily.
Marking Guide
The student must demonstrate that you have all the required performance and knowledge evidence in this unit of competency. The student will receive feedback on each assessment task that will inform them about their progress and how well they are performing. After achieving competency we then grade your performance in the unit and you will achieve one of the following grades:
Final Grades
CHD Competent with High Distinction
CDI Competent with Distinction
CC Competent with Credit
CAG Competency Achieved
NYC Not Yet Competent
DNS Did Not Submit for assessment
See the LMS for further information about the assessment conditions.
Assessment Matrix
Other Information
Submission Requirements
You should:
· Ensure that you submit assessments on or before the due date.
· Always retain a copy of your assessment tasks. (hard copy and soft copy)
· When you submit work for assessment at RMIT University you need to use the Assessment task document that includes a declaration and statement of authorship.
· Each page of your assessment should include a footer with your name, student number, the title of the assessment, unit code and title and page numbers.
Late Submission Procedures
You are required to submit assessment items and/or ensure performance based assessment is completed by the due dates.
If you are prevented from submitting an assessment item on time, by circumstances outside your control, you may apply in advance to your teacher for an extension to the due date of up to seven calendar days.
More Information: https://www.rmit.edu.au/students/student-essentials/assessment-and-exams/assessment/extensions-of-time-for-submission-of-assessable-work
Where an extension of greater than seven days is needed, you must apply for Special Consideration. Applications for special consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination.
More Information: https://www.rmit.edu.au/students/student-essentials/assessment-and-exams/assessment/special-consideration
Resubmissions (VE Programs):
If you are found to be unsuccessful in a particular Course Assessment Task (or you do not submit/attend) you will be allowed one resubmission. Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the resubmission.
If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.
Grading & re-submissions
Successful re-submissions will contribute a CAG only (Competency Achieved Grading) result to your overall grade for the course.
Course Overview: Access Course Overview