Course Title: Undertake project work

Part B: Course Detail

Teaching Period: Term2 2018

Course Code: BUSM7931C

Course Title: Undertake project work

School: 650T Vocational Business Education

Campus: City Campus

Program: C5375 - Diploma of Business Administration

Course Contact: Sylvia Baroutis

Course Contact Phone: +61 3 9925 5469

Course Contact Email: sylvia.baroutis@rmit.edu.au


Name and Contact Details of All Other Relevant Staff

Teacher: Hazel Sims

Tel: 9925 1316

hazel.sims@rmit.edu.au

Nominal Hours: 60

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

None

Course Description

This unit describes the skills and knowledge required to undertake a straightforward project or a section of a larger project. It covers developing a project plan, administering and monitoring the project, finalising the project and reviewing the project to identify lessons learned for application to future projects.


This unit applies to individuals who play a significant role in ensuring a project meets timelines, quality standards, budgetary limits and other requirements set for the project.


The unit does not apply to specialist project managers. For specialist project managers, the other units of competency in the project management field (BSBPMG) will be applicable.


National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBPMG522 Undertake project work

Element:

1. Define project

Performance Criteria:

1.1 Access project scope and other relevant documentation 1.2 Define project stakeholders 1.3 Seek clarification from delegating authority of issues related to project and project parameters 1.4 Identify limits of own responsibility and reporting requirements 1.5 Clarify relationship of project to other projects and to the organisation's objectives 1.6 Determine and access available resources to undertake project

Element:

2. Develop project plan

Performance Criteria:

2.1 Develop project plan in line with the project parameters 2.2 Identify and access appropriate project management tools 2.3 Formulate risk management plan for project, including Work Health and Safety (WHS) 2.4 Develop and approve project budget 2.5 Consult team members and take their views into account in planning the project 2.6 Finalise project plan and gain necessary approvals to commence project according to documented plan

Element:

3. Administer and monitor project

Performance Criteria:

3.1 Take action to ensure project team members are clear about their responsibilities and the project requirements 3.2 Provide support for project team members, especially with regard to specific needs, to ensure that the quality of the expected outcomes of the project and documented time lines are met 3.3 Establish and maintain required recordkeeping systems throughout the project 3.4 Implement and monitor plans for managing project finances, resources and quality 3.5 Complete and forward project reports as required to stakeholders 3.6 Undertake risk management as required to ensure project outcomes are met 3.7 Achieve project deliverables

Element:

4. Finalise project

Performance Criteria:

4.1 Complete financial recordkeeping associated with project and check for accuracy 4.2 Ensure transition of staff involved in project to new roles or reassignment to previous roles 4.3 Complete project documentation and obtain necessary sign-offs for concluding project

Element:

5. Review project

Performance Criteria:

5.1 Review project outcomes and processes against the project scope and plan 5.2 Involve team members in the project review 5.3 Document lessons learned from the project and report within the organisation


Learning Outcomes



Details of Learning Activities

Through class activities, simulated learning through the simulated business community website and the business partner, you will experience self-directed and shared learning with others and apply employability skills focusing on activities to develop a project plan, administer and monitor the project, finalise the project and review the project to identify lessons learned for application in future projects. Learning activities will include working with stakeholders which is the project plan and review for the ELO Enterprise 10 "Digital Office". Internet research and group activities underpin the textbook theory which will include reading and class discussions, designing project administration tools and reviewing the project by reporting project outcomes to the industry partner.

This course is clustered with BUSM7934C Plan and Implement Administrative Systems. The project is "The Digital Office" for Reflective Records Simulated Business.

The nominal hours associated with this are a guide only and represent the total teaching time and student effort required to successfully complete the course.  This may include not only scheduled classes but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.


Teaching Schedule

 

Teaching Schedule

Week

Date – week commencing

Topics

Assessment

1

Monday 2 July

Introduction to the Course including:

  • Course requirements
  • Course support documents
  • Course Blackboard access
  • Accuracy of enrolment
  • Assessment requirements/Cover Sheets
  • Reminder re Plagiarism
  • Reminder re Appeals
  • Extensions/Resubmissions
  • Feedback in this course
  • Reminder re submission requirements
  • Getting help

How to use documents such as policies and procedures from the Simulated Business:

http://simbuscommunity.com.au/

How to use the National Archives website for Information Management:

http://www.naa.gov.au/information-management/training-and-events/eLearning/index.aspx#section8

Copyright of the eLearning modules rests with the Commonwealth of Australia, the National Archives of Australia.

About the business partner (key stakeholder)

Formfile Records Management Group http://www.formfile.com.au/index.html

 

 

 

 

 

Task 1 – Records Consultant’s Report for the digital office. Due in four stages. 

 

2

Monday 9 July

Induction and theory

Cole:

Chapter 2 – The operating environment

Chapter 3 – The formal organisation

Chapter 6 - Building a strong communication foundation

 

PowerPoint: Keep the knowledge: make a record by the National Archives: http://www.naa.gov.au/Images/KTK-presentation_tcm16-96074.pdf

 

 

 

3

Monday 16 July

Induction and theory

Cole: Chapter 17 - Developing, managing and monitoring operational plans

Chapter 4 - The informal organisation 

Simulated Business:  functions, documents, webshop, clients.

Excursion to the Public Records Office (subject to confirmation).

How to write a business report. How to reference.

 

4

Monday 23 July

Theory Cole: 19: Satisfying the quality, innovation and continuous improvement imperatives

Chapter 1

Chapter 5

GUEST SPEAKER

Topic: Project parameters (time, cost, quantity, quality)

How to file: Indexing rules

Guidance document: ISO15489 Australian Standard for Records Management

Review how to write a business report. How to reference.

 

5

Monday 30 July

Theory Cole: Chapter 29: Ensuring a safe and healthy workplace

Chapter 21: Planning and managing projects

Simulated Business:  functions, documents, webshop, clients.

Plan for the new or modified administrative system

Project Management for Teams: A Mystical Dog Video

Learning about ELO Enterprise 10.

Stage 1 due

(1,000 words)

6

Monday 6 August

Chapter 23 Identifying and managing risk

Plan for the new or modified administrative system

Define project

Stakeholders and responsibilities and reporting

Project scope: defining what it is. See page 654 the scope box.

Simulated Business:  functions, documents, webshop, clients.

 

7

Monday 13 August

Plan for the new or modified administrative system

See http://www.naa.gov.au/information-management/information-governance/index.aspx

Define project: relationship of project to other projects

Preparing a gantt chart/resources available 

Simulated Business:  functions, documents, webshop, clients.

Problemsolving techniques

The Paper Chase: A Video

 

8

Monday 20 August

Implement new or modified administrative system

Develop project plan

Project management tools

Risk management plan and WHS

Budget and approval

Team consultation

Finalise project plan and approvals

 

Stage 2 due

(1,000 words)

8

Monday 27 August

27 August - 2 September Mid-semester break.

 

 

9

Monday 3 September

Chapter 27: Encouraging a learning environment and developing employees

Implement new or modified administrative system

Ownership Holding Chart

Version Control

Applying legislative standards

What is a training plan?

Staff training induction and documents.

 

10

Monday 10 September

Implement new or modified administrative system

Document lifecycle process

Develop project monitoring tools

Devise communication methods

Complete Elearning.. Attach evidence of it with Stage 3 assessment.

11

Monday 17 September

Monitor administrative system

Organisational requirements for your system

Keep it or delete it: making good choices about information

Develop project plan

Recordkeeping techniques for project

 

12

Monday 24 September

Monitor administrative system

Administer and monitor project

Confirm team members understanding (COLE Train Staff/Learning Needs Analysis)

Ensure quality and timeline are on track

Implement project finances, resources and quality

 

13

Monday 1 October

Monitor administrative system

Legal requirements: managing digital information and records

Modify your system – TRAIN STAFF (COLE)

Department meetings to discuss your system and staff arrangements

Administer and monitor project

Risk management and project outcomes

Archive project deliverables

Complete financial recordkeeping

Complete project documents

 

 

14

Monday 8 October

Monitor administrative system

Version control and future improvement strategies

Finalise and review project

Check project outcomes and processes against project scope and plan

Team debrief

Lessons learned and documentation

Stage 3 due

(1,000 words) 

15

Monday 15 October

Monitor administrative system

Version control and future improvement strategies

Stage 4 due (total report approximately 4,000 words. Submit all stages)

16

Monday 22 October

Course review and feedback

 

17

Monday 29 October

Special Consideration

 

 

Learning Resources

 

 

 


Learning Resources

Prescribed Texts

Kris Cole (2016) Management Theory and Practice, 6ed. Cengage Learning


References


Other Resources

Refer to textbook, Kris Cole, 6ed, Management Theory and Practice.

Other internet resources you will need to refer to are:

http://simbuscommunity.com.au/

http://www.formfile.com.au/index.html

http://prov.vic.gov.au

http://www.naa.gov.au/information-management/information-governance/legislation-standards/index.aspx

elo login (see above)

 


Overview of Assessment

In order to achieve competency in this unit, you must provide:

Performance Evidence


Evidence of the ability to:
 define the parameters of the project including:
 project scope
 project stakeholders, including own responsibilities
 relationship of project to organisational objectives and other projects
 reporting requirements
 resource requirements
 use project management tools to develop and implement a project plan including:
 deliverables
 work breakdown
 budget and allocation of resources
 timelines
 risk management
 recordkeeping and reporting
 consult and communicate with relevant stakeholders to generate input and engagement in planning, implementing and reviewing the project
 provide support to team members to enable them to achieve deliverables and to transition them as appropriate at completion of the project
 finalise the project including documentation, sign-offs and reporting
 review and document the project outcomes.
Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

Knowledge Evidence


To complete the unit requirements safely and effectively, the individual must:
 give examples of project management tools and how they contribute to a project
 outline types of documents and other sources of information commonly used in defining the parameters of a project
 explain processes for identifying and managing risk in a project
 outline the organisation's mission, goals, objectives and operations and how the project relates to them
 explain the organisation's procedures and processes that are relevant to managing a project including:
 lines of authority and approvals
 quality assurance
 human resources
 budgets and finance
 recordkeeping
 reporting
 outline the legislative and regulatory context of the organisation in relation to project work, including work health and safety (WHS) requirements.


Assessment Conditions


Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the management and leadership – project management field of work and include access to:
 relevant legislation, regulations, standards and codes
 relevant workplace documentation and resources
 case studies and, where possible, real situations
 interaction with others.


Assessors must satisfy NVR/AQTF assessor requirements.

Feedback

Feedback will be provided throughout the semester in class and/or online discussions.  You are encouraged to ask and answer questions during class time and online sessions so that you can obtain feedback on your understanding of the concepts and issues being discussed.  Finally, you can email or arrange an appointment with your teacher to gain more feedback on your progress.

You should take note of all feedback received and use this information to improve your learning outcomes and final performance in the course.


Assessment Tasks

Summary and Purpose of Assessment

The student is to design a “digital office solution” for Reflective Records. The student will use a variety of resources such as the repository software known as ELO Enterprise 10 hosted by Formfile. See https://rmit.gracedigitaloffice.com.au/web-eloto/#/ to create their administration system or improvements of an existing system, based on the department that the student works in.

The objective is to digitise the records and give an explanation of where the hard copies are stored.

Assessment Instructions

The student will write a business report, styled in RMIT/Reflective Records format. It is approximately 4,000 words. The report is submitted individually by the student. It is due in stages by the Friday at 5.00pm of the week due. The student will need to organise their work using various screenshots and working documents that illustrate evidence of their work—such as ELO folders, quotes, illustrations, etc.

The student will do the digital project work in the face-to-face class. Initially, the student will speak with the stakeholder when they visit, however the student is not to approach the stakeholder directly for project advice.  In this way, the teacher is the stakeholder representative of the digital office project.

Upload all assessment work, collated and presented in business report format to the Learning Management System (LMS).

This is an individual assessment and should be submitted to the dropbox in the weeks indicated. The work is project and team based. Submit the assessment items in one PDF COMBINED FILE to make up one assessment task.

As a student, you are also a staff member of Reflective Records Simulated Business. The business has a web shop at http://simbuscommunity.com.au/ Use the simulated business website for organisational policy and procedure manuals and reference materials.

Reflective Records copies products from Formfile Records Management Group http://www.formfile.com.au/index.html

How to use the National Archives website for Information Management:

http://www.naa.gov.au/information-management/training-and-events/eLearning/index.aspx#section8

How to use the Public Records Office Victoria training module:

http://www.elearn.com.au/prov/standards/START.htm

The student is required to undertake this straightforward project in the face-to-face class time known as the “practice firm”. This learning environment allows the student to conduct the work of the department to achieve the project outcome. Class time includes vital tutorial opportunities for the student to learn and then apply to their project work.  It covers developing a project plan, administering and monitoring the project, finalising the project and reviewing the project to identify lessons learned for application to future projects.

The student is required to document the requirements for an administration system and provide for any modifications. This work integrated learning assessment applies to individuals employed in a range of work environments in senior administrative roles. Therefore, training staff is important so the student will need to interact with staff at Reflective Records in order that they can use the “digital office” and make any recommendations for future improvements to the system and related staff training needs. 

The student will be assessed against the criteria listed in the marking guide in Section B of this task. To achieve a satisfactory result, the student will need to address all criteria satisfactorily.

Marking Guide 

The student must demonstrate that you have all the required performance and knowledge evidence in this unit of competency. The student will receive feedback on each assessment task that will inform them about their progress and how well they are performing.  After achieving competency we then grade your performance in the unit and you will achieve one of the following grades:

Final Grades
CHD Competent with High Distinction 
CDI Competent with Distinction
CC Competent with Credit
CAG Competency Achieved
NYC Not Yet Competent
DNS Did Not Submit for assessment

 
See the LMS for further information about the assessment conditions.


Assessment Matrix

 

Other Information

 

Submission Requirements

 You should:

·   Ensure that you submit assessments on or before the due date. 

·   Always retain a copy of your assessment tasks. (hard copy and soft copy)

·   When you submit work for assessment at RMIT University you need to use the Assessment task document that includes a declaration and statement of authorship.

·   Each page of your assessment should include a footer with your name, student number, the title of the assessment, unit code and title and page numbers.

Late Submission Procedures

You are required to submit assessment items and/or ensure performance based assessment is completed by the due dates.

If you are prevented from submitting an assessment item on time, by circumstances outside your control, you may apply in advance to your teacher for an extension to the due date of up to seven calendar days.

More Information:  https://www.rmit.edu.au/students/student-essentials/assessment-and-exams/assessment/extensions-of-time-for-submission-of-assessable-work

Where an extension of greater than seven days is needed, you must apply for Special Consideration.  Applications for special consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination.

More Information: https://www.rmit.edu.au/students/student-essentials/assessment-and-exams/assessment/special-consideration

Resubmissions (VE Programs):

If you are found to be unsuccessful in a particular Course Assessment Task (or you do not submit/attend) you will be allowed one resubmission.  Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the resubmission. 

If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.

Grading & re-submissions

Successful re-submissions will contribute a CAG only (Competency Achieved Grading) result to your overall grade for the course.

 

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