Course Title: Undertake project work

Part B: Course Detail

Teaching Period: Term2 2021

Course Code: BUSM7931C

Course Title: Undertake project work

Important Information:

See Canvas

School: 650T Vocational Business Education

Campus: City Campus

Program: C5391 - Diploma of Leadership and Management

Course Contact: Allan Maree

Course Contact Phone: +61 3 99251601

Course Contact Email: alln.maree@rmit.edu.au


Name and Contact Details of All Other Relevant Staff

Program Manager: Anahita Barry

Email: anahita.barry@rmit.edu.au

Phone: +613 9925 5493

Student Enquiries:  gbl.admin@rmit.edu.au

Nominal Hours: 60

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

None

Course Description

This unit describes the skills and knowledge required to undertake a straightforward project or a section of a larger project. It covers developing a project plan, administering and monitoring the project, finalising the project and reviewing the project to identify lessons learned for application to future projects.

This unit applies to individuals who play a significant role in ensuring a project meets timelines, quality standards, budgetary limits and other requirements set for the project.

The unit does not apply to specialist project managers. For specialist project managers, the other units of competency in the project management field (BSBPMG) will be applicable.


National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBPMG522 Undertake project work

Element:

1. Define project

Performance Criteria:

1.1 Access project scope and other relevant documentation

1.2 Define project stakeholders

1.3 Seek clarification from delegating authority of issues related to project and project parameters

1.4 Identify limits of own responsibility and reporting requirements

1.5 Clarify relationship of project to other projects and to the organisation's objectives

1.6 Determine and access available resources to undertake project

Element:

2. Develop project plan

Performance Criteria:

2.1 Develop project plan in line with the project parameters

2.2 Identify and access appropriate project management tools

2.3 Formulate risk management plan for project, including Work Health and Safety (WHS)

2.4 Develop and approve project budget

2.5 Consult team members and take their views into account in planning the project

2.6 Finalise project plan and gain necessary approvals to commence project according to documented plan

Element:

3. Administer and monitor project

Performance Criteria:

3.1 Take action to ensure project team members are clear about their responsibilities and the project requirements

3.2 Provide support for project team members, especially with regard to specific needs, to ensure that the quality of the expected outcomes of the project and documented time lines are met

3.3 Establish and maintain required recordkeeping systems throughout the project

3.4 Implement and monitor plans for managing project finances, resources and quality

3.5 Complete and forward project reports as required to stakeholders

3.6 Undertake risk management as required to ensure project outcomes are met

3.7 Achieve project deliverables

Element:

4. Finalise project

Performance Criteria:

4.1 Complete financial recordkeeping associated with project and check for accuracy

4.2 Ensure transition of staff involved in project to new roles or reassignment to previous roles

4.3 Complete project documentation and obtain necessary sign-offs for concluding project

Element:

5. Review project

Performance Criteria:

5.1 Review project outcomes and processes against the project scope and plan

5.2 Involve team members in the project review

5.3 Document lessons learned from the project and report within the organisation

Learning Outcomes


See Canvas


Details of Learning Activities

A range of learning activities are provided in this course. These include collaborative classroom based activities and online self-paced activities.  

Classroom: The collaborative classroom based activities will include group discussion, group problem solving activities and opportunities to practice your skills in a simulated workplace environment.  We expect you to participate and contribute in all scheduled learning activities.  

Pre-Class: This is online, by logging on to your Canvas course, and includes required pre-class reading and activities. Other self-paced activities will be delivered through various technology platforms. These may include your contribution to discussion threads, reflective journals, quizzes and interactive sessions. 

Sessions: There is one session for this unit each week. There are additional activities to support learning and research.



Teaching Schedule

The course BSBPMG522 Undertake project work (co-delivered and co-assessed) with the course  BSBLDR513 Communicate with influence is clustered .  The nominal hours associated with this are a guide only and represent the total teaching time and student effort required to successfully complete the course.  This may include not only scheduled classes but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

The Teaching Schedule for this course is as follows: 


 Course Schedule: Projects                                            

Week

Topics

Assessments

1

Introduction to the Course including:

  • Course requirements
  • Course support documents
  • Course Blackboard access
  • Accuracy of enrolment
  • Assessment requirements/Cover Sheets
  • Reminder re Plagiarism
  • Reminder re Appeals
  • Extensions/Re-submissions
  • Feedback in this course
  • Reminder re submission requirements
  • Getting help

Define project/Develop the project plan
Understanding legislation
Scoping the project (project brief)
Define stakeholders

Communicate clearly
Confirm the authority to present business views
Respect protocols and confidentially of information
Clarify audience information needs and prepare a position





2

Define project/Develop the project plan
Project deliverables
Communication methods
Team code of conduct and team roles

Communicate clearly
Use language that is appropriate
Use active listening to seek stakeholders' input


3

Define project/Develop the project plan
Project management tools
Top-down flow charting method
Resource planning

Communicate clearly
Seek feedback to ensure views of all stakeholders have been understood


4

Define project/Develop project plan
Risk control plan

Present and negotiate persuasively
Identify key persons and groups for their value to advance business interests 
Prepare positions and arguments in anticipation of likely expectations and tactics of others
Respect others and keep lines of communication open to rigorously examination of options


5

Develop project plan
Consulting team members
To do lists, establishing records
Project resources and quality

Present and negotiate persuasively
Use different communication styles to present business positions
Seek mutually beneficial solutions


6

Present and negotiate persuasively
Keep negotiations focused on key issues and finding a final resolution
Adhere to agreements to maintain credibility and trust of stakeholders

Consultation and final preparation of Task 1: Section 1


7

Participate in and lead, meetings effectively
Identify the need for meetings
Use an agenda and meeting procedures to maximise participation and maintain order Prepare summaries of key issues and options put out in advance




8

Administer and monitor project
Supporting the team to understand and to deliver quality results
Maintaining records
Ensure project deliverables are on time and on budget



Mid Semester Break August 30 - September 5, 2021


9

Participate in and lead, meetings effectively
Achieve agreed outcomes and seeking consensus and compromise 
Outcomes of meetings summarised and distributed to stakeholders

Task 1 Due 

10

Consultation and preparation of Task 1: Section 2


11

Finalise project
Record keeping - accuracy of financial records
Assign post-project staff roles
Completion of documentation and obtaining approvals 


12

Reviewing the project
Review outcomes against project plan
Debrief stakeholders
Review of project management principles
What projects (can) correct
Document and report on lessons learnt


13

Make presentations
Select appropriate forums to present business positions
Obtain information to prepare presentations
Adapt language and information to meet audience's needs
Respond to questions openly

Consultation for Task 1: Section 3


14

Consultation and preparation of Task 1: Section 3


15

Consultation and final preparation of Task 1: Section 3

Task 2 Due

16

Course review and assessment feedback


17

Re-submissions as appropriate



Learning Resources

Prescribed Texts


References


Other Resources


Overview of Assessment

In order to achieve competency in this unit, you must provide:

Performance Evidence

 Evidence of the ability to:

  • define the parameters of the project including:
  • project scope
  • project stakeholders, including own responsibilities
  • relationship of project to organisational objectives and other projects
  • reporting requirements
  • resource requirements
  • use project management tools to develop and implement a project plan including:
  • deliverables
  • work breakdown
  • budget and allocation of resources
  • timelines
  • risk management
  • recordkeeping and reporting
  • consult and communicate with relevant stakeholders to generate input and engagement in planning, implementing and reviewing the project
  • provide support to team members to enable them to achieve deliverables and to transition them as appropriate at completion of the project
  • finalise the project including documentation, sign-offs and reporting
  • review and document the project outcomes.

Knowledge Evidence

To complete the unit requirements safely and effectively, you must:

  • give examples of project management tools and how they contribute to a project
  • outline types of documents and other sources of information commonly used in defining the parameters of a project
  • explain processes for identifying and managing risk in a project
  • outline the organisation’s mission, goals, objectives and operations and how the project relates to them
  • explain the organisation’s procedures and processes that are relevant to managing a project including:
  • lines of authority and approvals
  • quality assurance
  • human resources
  • budgets and finance
  • recordkeeping
  • reporting
  • outline the legislative and regulatory context of the organisation in relation to project work, including work health and safety (WHS) requirements.

Assessment Conditions

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the management and leadership – project management field of work and include access to:

  • relevant legislation, regulations, standards and codes
  • relevant workplace documentation and resources
  • case studies and, where possible, real situations
  • interaction with others.
     

Feedback

Feedback will be provided throughout the semester in class and/or online discussions.  You are encouraged to ask and answer questions during class time and online sessions so that you can obtain feedback on your understanding of the concepts and issues being discussed. Finally, you can email or arrange an appointment with your teacher to gain more feedback on your progress.

You should take note of all feedback received and use this information to improve your learning outcomes and final performance in the course.


Assessment Tasks

There is a total of two (2) assessment tasks that you are required to complete satisfactorily for this cluster of courses to be deemed competent in them.  

Assessment Task 1 -  Develop a Project Plan

Assessment Task 2 - Administer, Monitor and Review the project 

See canvas for due dates


Assessment Matrix

The assessment matrix that maps all the assessments is available on Canvas.

Other Information

Submission Requirements

You should:

     • Ensure that you submit assessments on or before the due date via Canvas. 
     • Always retain a copy of your assessment tasks. (hard copy and soft copy)
     • When you submit work for assessment at RMIT University you need to use the Assessment task document that includes a declaration and statement of authorship.
     • Each page of your assessment should include a footer with your name, student number, the title of the assessment, unit code and title and page numbers.

Late Submission Procedures

You are required to submit assessment items and/or ensure performance based assessment is completed by the due dates.

Extension of Time.  If you are prevented from submitting an assessment item on time by circumstances outside your control, you may apply in advance to your teacher for an extension to the due date of up to seven calendar days.

More information: https://www.rmit.edu.au/students/student-essentials/assessment-and-exams/assessment/extensions-of-time-for-submission-of-assessable-work
Form to use is found in the section "How to apply."

Special Consideration. Where more than seven days is needed, you must apply for Special Consideration.  Applications for special consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination.

More information: https://www.rmit.edu.au/students/student-essentials/assessment-and-exams/assessment/special-consideration

Resubmission (VE Programs)

If you are found to be Not Yet Competent in a course assessment task (or you do not submit the assessment tasks/attend the assessment) you will be allowed one resubmission.  Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the resubmission in Canvas. 

If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.

Adjustments to Assessment

In certain circumstances students may be eligible for an assessment adjustment. 

More information: https://www.rmit.edu.au/students/student-essentials/assessment-and-exams/assessment/adjustments-to-assessment

Marking Guide (Competency):

You must demonstrate that you have all the required skills/knowledge/elements in the unit of competency you are studying.  You will receive feedback on each assessment task that will inform you about your progress and how well you are performing.

  • CA Competency Achieved
  • NYC Not Yet Competent
  • DNS Did Not Submit for assessment

Course Overview: Access Course Overview