Course Title: Set up a business or records system for a small office
Part B: Course Detail
Teaching Period: Term2 2008
Course Code: OFFC5185C
Course Title: Set up a business or records system for a small office
School: 650T TAFE Business
Campus: City Campus
Program: C4114 - Certificate IV in Business Administration
Course Contact : Hazel Sims
Course Contact Phone: +61 3 9925 1316
Course Contact Email:hazel.sims@rmit.edu.au
Name and Contact Details of All Other Relevant Staff
Sylvia Baroutis:
Tel: 9925 5469
Nominal Hours: 40
Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.
Pre-requisites and Co-requisites
None
Course Description
This unit covers the skills and knowledge required to research the recordkeeping requirements, development and implementation of a business or records system for a small office (eg micro business, branch/regional office).
National Codes, Titles, Elements and Performance Criteria
National Element Code & Title: |
BSBRKG403A Set up a business or records system for a small office |
Element: |
Describe the business context. |
Performance Criteria: |
2.1 The legislation and regulations applicable to the organisation and industry sector are identified and documented. |
Element: |
Determine the recordkeeping. |
Performance Criteria: |
3.1 The organisational functions for which records must be kept are identified from analysis of the business and context documentation. |
Element: |
Develop business rules and procedures to support the operations. |
Performance Criteria: |
5.1 Rules for incorporating individual records and recording information (records capture) into the business or records system are developed. |
Element: |
Devise an appropriate recordkeeping system. |
Performance Criteria: |
4.1 The metadata needed to manage (for storing, locating and retrieving) the records in a business or records system are determined. |
Element: |
Identify the business and resources of the office. |
Performance Criteria: |
1.1 The core business and supporting activities (organisational functions) of the organisation are identified from observation and consultation and are documented. |
Learning Outcomes
Details of Learning Activities
Learning Activities will include class-based theory and discussions based on the textbook, industry practice, presentations, observations, researching the Internet, library, videos and an unconfirmed excursion to the Public Records Office. The Virtual Enterprise Reflective Records, will provide practical experience opportunitites for full time students to complete the assessment; part time students may complete portfolio work as evidence and draw on their experience in the workplace.
Teaching Schedule
FULL TIME STUDENTS
| Week beginning | ||
| Week 1 |
Course guide Assessments Text |
What do we know about Records Management? Virtual Enterprise (VE) Assessments: note VE assessment due date will vary - to be negotiated with teacher |
| Week 2 | ||
| Week 3 | ||
| Week 4 | ||
| Week 5 | ||
| Week 6 | ||
| Week 7 | ||
| Week 8 | ||
| Week 9 | ||
| Week 10 |
Key concepts and definitions: what are records? Types of records in the workplace Managing records in the workplace |
Excursion: Public Records Office - North Melbourne www.pro.vic.gov.au VE Text: Read pages 1-31 |
| Week 11 |
Determining record needs Phase 1: Obtaining an overview of the business |
Text VE
|
| Week 12 | Phase 2: Identifying, analysing and documenting business activity |
Text: Read pages 32-57 VE |
| Week 13 | Phase 3: Identifying, analysing and documenting business activity |
Text: Read pages 58-75 VE ONLINE |
| Week 14 | Phase 3: Creating and implementing the records system |
Text: Read pages 76-92 /VE
|
| Week 15 | Phase 3: Creating and implementing the records system |
Text/VE ONLINE |
| Week 16 | Phase 4: Maintaining the records system |
Class Test (20%) Records Consultant’s Report (50%) VE Assessment due (30%) *Negotiate date with your teacher* VE |
| Week 17 | Feedback and review | Text/VE |
| Week 18 | Feedback and review | Text/VE |
PART TIME
| Weekly schedule | ||
| Week 1 |
Course guide Assessments Text Key concepts and definitions: what are records? |
Read pages 1- 31 |
| Week 2 | Identifying, analysing and documenting business activity | Read pages 32 - 57 |
| Week 3 | Creating and implementing the records system |
Read pages 58 - 92 ONLINE |
| Week 4 | Maintaining the records system |
Class Test (20%) Portfolio Due (30%) Records Consultant Report Due (50%) |
| Week 17 | Feedback and Review | |
| Week 18 | Feedback and Review |
Learning Resources
Prescribed Texts
RMIT On Line Learning Hub www.rmit.edu.au/online |
ISBN: 1876839 |
References
Other Resources
Overview of Assessment
Students must demonstrate an understanding of all elements of a particular competency to be deemed competent. Assessment methods have been designed to measure achievements of each competency in a flexible manner. Assessments will incorporate a variety of methods: class exercises, homework, practical project and tests. Students are advised that they are likely to be asked to personally demonstrate their assessment work to their teacher to ensure that the relevant competency standards are being met. In addition to the assessments, formative feedback is provided to the students throughout the duration of the course
Learning activities will include class-based discussions, exercises, small group work, online activities, reading and reflection on various activities, together with independent and group research in order to develop competency including the underpinning skills and knowledge.
Assessment Tasks
FULL TIME
Virtual Enterprise Assessment - Due one week after scheduled dept. rotation (30%)
Students will collect specific documents as evidence of tasks completed while working in the Trading and Records Management Department in the Virtual Enterprise. These documents will demonstrate the student’s ability to demonstrate the skills and knowledge as set out in the Evidence Guide of this competency. The portfolio content guide can be viewed on the RMIT Learning Hub for this course.
The portfolio is due one week after the conclusion of the students scheduled rotation in the Trading and Records Management Department of the Virtual Enterprise.
Records Consultants Report – Due Week 16 (50%)
As an individual “consultant”, the student will investigate and make recommendations on an established records system to create a new records system for a business function of the VE. The student will investigate both manual paper-based systems and those involving technology-based systems. The money allocated for the creation of the new records system is $4000. You will conduct a detailed analysis of the existing business operation and create and implement a records system that will work for the VE.
The report is to be approximately 2,500 words and submitted to the Assignment Box on Level 13. Refer to the marking criteria guide found on the Learning Hub. Students will write a business report and attach evidence of records systems and recommended purchases to the value of $4000 as an appendix to the report.
Class Test – Week 16 (20%)
Based on the text students will sit a closed book theory test.
PART TIME _________________________________________
Class Test – Week 4 (20%)
Based on the text students will sit a closed book theory test.
Records Consultants Report including three case studies– Due Week 16 (80%)
As an individual “consultant”, the student will investigate and make recommendations on an established records system to create a new records system for their workplace, or a workplace they have access to. The student will investigate both manual paper-based systems and those involving technology-based systems. The money allocated for the creation of the new records system is $4000. You will conduct a detailed analysis of the existing business operation and create and implement a records system that will work for the business. Include the following:
Complete as an appendix section of the report three activities from the textbook :
Case study 2 on page 39 - worth 10%
Research acitivity on page 49 - worth 10%
Activity 19 - page 66 - worth 10%
The report is to be approximately 2,500 words and submitted to the Assignment Box on Level 13. Refer to the marking criteria guide found on the Learning Hub. Students will write a business report and attach evidence of records systems and recommended purchases to the value of $4000 as an appendix to the report.
Assessment Matrix
|
FULL TIME = FT PART TIME = PT COMPETENCY = Y |
VE
30% |
Class Test 20% |
Records Consultant Report 50% |
| Identify the business and resources of the office | Y/FT | Y/FT/PT | Y/FT/PT |
| Describe the business context | Y/FT | Y/FT/PT | Y/FT/PT |
| Determine the recordkeeping | Y/FT | Y/FT/PT | Y/FT/PT |
| Devise an appropriate recordkeeping system | Y/FT | Y/FT/PT | |
| Develop business rules and procedures to support the operations | Y/FT | Y/FT/PT |
Other Information
Grading
A pass in an assessment piece will result in a grade for the student. Where a pass is achieved competency for that assessment is given. Where a pass is not achieved in any assessment piece an NYC (Not Yet Competent) grade will be given. Competency MUST be achieved for each element of competency within a competency standard for a pass grade (or higher grade) to be given. Where competency for all elements of competency is not achieved, an overall NN grade will result.
Submission of written work/assessment
All of your written work must conform with RMIT’s guidelines "Written Reports and Essays: Guidelines for Referencing and Presentation in RMIT Business" which can be found on the RMIT website.
All of your written assessment must be lodged by the due date in the format specified for the particular assessment task. Written assessment must have a footer containing: student number, student name, course code, title of assessment and teacher’s name.
Staple your assignment. Please do not place in plastic binders or plastic pockets.
Attach a signed Assignment Cover Sheet to each submission of written work or assessment. Cover Sheets are available near the lifts on Level 13.
You must keep a copy of your assignment/written work, which can be produced if the original is lost or damaged.
Late Submission of Work or Assessment
Only in cases of exceptional and genuine hardship (not including inconvenience or poor study planning), will limited extensions be considered. Students must lodge a completed Application of Extension Form before the official submission date for the work or assessment. Completed applications are to be addressed to the course coordinator and submitted via Reception on Level 13, Building 108. Documentary evidence should be provided Note: Extensions are not automatically granted.
Course Overview: Access Course Overview