Course Title: Organise meetings
Part B: Course Detail
Teaching Period: Term2 2011
Course Code: OFFC5201C
Course Title: Organise meetings
School: 650T TAFE Business
Campus: City Campus
Program: C4223 - Certificate IV in Business Administration
Course Contact : Hazel Sims
Course Contact Phone: +61 3 9925 1316
Course Contact Email:hazel.sims@rmit.edu.au
Name and Contact Details of All Other Relevant Staff
Miranda Bryant is your class teacher: miranda.bryant@rmit.edu.au or 9925 5470.
Nominal Hours: 20
Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.
Pre-requisites and Co-requisites
None.
Course Description
This course describes the performance outcomes, skills and knowledge required to organise meetings including making arrangements, liaising with participants, and developing and distributing meeting related documentation. This course focuses on organising and recording meetings across a variety of meeting settings.
National Codes, Titles, Elements and Performance Criteria
National Element Code & Title: |
BSBADM405B Organise meetings |
Element: |
Make meeting arrangements |
Performance Criteria: |
1.1 Identify type of meeting and its purpose. 1.2 Identify and comply with any legal or ethical requirements. 1.3 Identify requirements of meeting and participants. 1.4 Make meeting arrangements in accordance with requirements of meeting. 1.5 Advise participants of meeting details. |
Element: |
Prepare documentation for meetings |
Performance Criteria: |
2.1 Prepare notice of meeting, agenda and meeting papers in accordance with meeting requirements. 2.2 Check documentation for accuracy and correct any errors. 2.3 Distribute documentation to participants within designated timelines. 2.4 Prepare spare sets of documents. |
Element: |
Record and produce minutes of meeting |
Performance Criteria: |
3.1 Take notes with the required speed and accuracy to ensure an accurate record of the meeting. 3.2 Produce minutes that reflect a true and accurate account of the meeting. 3.3 Check minutes for accuracy and submit for approval by the nominated person. 3.4 Despatch copies of minutes within designated timelines. |
Learning Outcomes
Details of Learning Activities
FULL TIME:
Learners will gain valuable learning opportunities in the classroom and in the Virtual Enterprise, where they will practice their skills taking minutes using their own shorthand and using word processing technology to transcribe minutes and business documents. Students will learn to apply theory to meeting organisation, and ensuring documents are created and distributed in a timely manner. This is a holistic delivery method using the VE together with courses "Implement and monitor environmentally sustainable work practices" and "Write complex documents"
Some learning activities will include a self-directed learning approach. Self-directed learning refers to organised activities that you will undertake independently, either as individuals or with other students, that are supervised by a teacher. This may include workplace research, library assignments, fieldwork and work placements.
PART TIME:
1. Flexible delivery students will attend two in class meetings as their assessment. They will submit typed minutes at the conclusion of each meeting as their demonstration of technique. The grade for this assessment is CA/NYC.
2. The graded assessment is the Community Meeting Report. Download the marking guide from myRMIT.
Teaching Schedule
Week | Content |
BSBADM405B Organise Meetings |
BSBWRT401A Write complex documents | BSBSUS301A Implement and monitor environmentally sustainable work practices | Assessment |
1 |
Overview of courses Assessment Learning activities: Toolbox as a resource Mode of delivery: Weekly atendance at VE and theory class |
1, 2 | |||
2 |
Making meeting arrangements: Organisational skills Why keep minutes and the rise of the virtual meeting. Taking shorthand and transcribing. Document template production: Agenda and minutes
|
1.1 - 1.5 2.1 |
1, 2 | 1.1 |
FULL TIME: Students to schedule three meetings in the VE. These are three assessable meetings. Refer to marking guide in myRMIT Studies. |
3 |
Making meeting arrangements: The secretary Corporations Law and meeting structure and style. Formal meetings, informal meetings.
|
1.1 - 1.5 | 1, 2, 3 | 1.2 | PART TIME: Attend in class meeting. Refer to teacher’s email. |
4 |
Making meeting arrangements:
Setting up a meeting Research community meetings |
All | 1-4 | 1.3, 1.4 | |
5 |
Preparing documents for meetings: Organisational skills About meetings: Keeping records in accordance with organisational guidelines Meetings terminology Quick strategies for informal meetings |
2.1 - 2.4 | 1,2 | 1.5, 1.6 | |
6 |
Making meeting arrangements: Negative factors at meetings Practice session |
1.1 - 1.5 2.1 - 2.4 3.1 - 3.4 |
3,4 | 1.6, 1.7 | |
7 |
Recording and producing minutes of meeting: Proposing amendments Confirmation of minutes |
3.1 - 3.4 | 1,4 | 2.1, 2.2 | PART TIME: Attend in class meeting. Refer to teacher’s email |
8 |
Recording and producing minutes of meeting: Case study Practice session |
1.1 - 1.5 2.1 - 2.4 3.1 - 3.4 |
3,4 | 2.3, 2.4 | |
9 |
Recording and producing minutes of meeting: Cultural diversity in communication Practice session |
All | 4 | 3.1, 3.2 | |
10 |
Recording and producing minutes of meeting Toolbox review |
All | 4 | 3.3, 3.4 | |
11 |
Decision-making and problem-solving in a meeting Following up after meetings |
All | 3,4 | 3.5, 3.6 | |
12 |
Report writing Quiz |
All | 1-4 | 4.1 | |
13 | Attend virtual enterprise | All | 1-4 | 4.2 | Community Report due. |
14 | Attend Diploma of Business Administration Conference meeting |
All No theory class attendance. |
1-4 | 4.3 | |
15 | Virtual enterprise |
Theory class online All |
1-4 | 4.4 | VE assessment. |
16 | Virtual enterprise |
Theory class online ALL |
1-4 | 4.5 |
Learning Resources
Prescribed Texts
Dwyer Judith 2009, The Business Communication Handbook, 8th ed, Pearson, NSW. |
References
Other Resources
Refer to the toolbox found in myRMIT Studies for this course. Note that you may attend the Diploma of Business Administration conference meeting for your Community Meeting assessment, or students may locate a suitable meeting for observation and notetaking within their community.
Overview of Assessment
Students must demonstrate all elements of competency through a variety of methods showing their understanding of all elements of a particular competency to be deemed competent. Assessment methods have been designed to measure achievements of each competency in a flexible manner. Assessments will incorporate a variety of methods: class exercises, homework, the preparation, conduct and preparation of meeting minutes and distribution of same through a holistic assessment in the Virtual Enterprise. Students are advised that they are likely to be asked to personally demonstrate their assessment work to their teacher to ensure that the relevant competency standards are being met.
Learning activities include class-based discussions, exercises, small group work, online activities, meetings, reading and reflection on various activities together with independent and group based research in the Virtual Enterprise and in order to develop competency including the underpinning skills and knowledge.
In addition to the assessments, formative and timely feedback is provided to the students throughout the duration of the course.
Assessment Tasks
Community Report
Students will research a suitable community meeting to attend as an observer at some during the semester. Students will use the marking guide which specifies the criteria required for this assessment found in myRMIT Studies. Students will write a report in their capacity as observer at both the community meeting and a meeting held in the Virtual Enteprise. This assessment is graded CA-CHD.
Full Time:
Set of three minutes including agendas, meeting papers and handwritten notes:
When conducting the business of the VE the student will make arrangements to attend and transcribe and produce minutes of meetings. Three sets are required over the duration of the semester. Read the "Assessment Scenario" in the Virtual Enterprise S drive and also found in myRMIT for this course.
Part Time:
Same applies as above but allow for attendance at two in class, face-to-face meetings.
Assessment Matrix
BSBADM405B Organise Meetings |
VE meetings x 3** Part time x2 |
Community meeting* |
Make meeting arrangements (Organising meetings, including informing partiicipants and preparing meterials) |
all | all |
Prepare for documentation for meetings (preparing an agenda) | all | all |
Record and produce minutes of meeting (taking minutes during a meeting and preparing draft minutes after the meeting) | all | all |
*knowledge is assessed
**holistic delivery method using the VE
Other Information
Please note: You must achieve competence in all elements before a pass grade can be achieved for this course. Due to the complex nature of this unit, you may be required to demonstrate competency more than once.
Assessments submitted late will attract a DNS/NYC grade. Refer to Student Diary for Special Consideration/Extension of Time procedure. If an Extension of Time is granted note that the grade given will be either NYC/CA.
Grading schedule:
CHD: Competency with High Distinction
CDI: Competency with Distinction
CC: Competency with Credit
CA: Competency Achieved
NYC/DNS: Not Yet Competent/Did Not Submit
Course Overview: Access Course Overview