Course Title: Maintain business records

Part B: Course Detail

Teaching Period: VE 2018

Class Number: All

Class Section: All

For flexible terms and optional semesters, a Part B course guide may have been published for the entire teaching period, or for the specific class number in which you are enrolled. If there is no Part B course guide published for your specific class number, please refer to the guide for the teaching period in which you are enrolled. Enrolment Online is the definitive source for details regarding your class enrolment.

Course Code: OFFC5319C

Course Title: Maintain business records

School: 174T School of VE Engineering, Health & Science

Campus: City Campus

Program: C4394 - Certificate IV in Strata Community Management

Course Contact: Thierry Demathieu

Course Contact Phone: +61 3 9925 8359

Course Contact Email: thierry.demathieu@rmit.edu.au


Name and Contact Details of All Other Relevant Staff

Nominal Hours: 30

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

NIL

Course Description

This unit describes the skills and knowledge required to maintain the records of a business or records system in good order on a day-to-day basis.

It applies to individuals who follow established guidelines and processes to assist them to carry out their work. They work under supervision or in consultation with more senior staff or system users to support effective recordkeeping and governance practices across the organisation.

No licensing, legislative or certification requirements apply to this unit at the time of publication.


National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBRKG304 Maintain business records

Element:

1. Collate business records

Performance Criteria:

1.1 Identify individual records or information which should be incorporated into business or records system according to organisational criteria

1.2 Sort records in accordance with workplace requirements

1.3 Follow security and access requirements in accordance with organisational procedures

Element:

2. Update business or records system

Performance Criteria:

3.1 Interpret requests for reports and clarify the content and frequency sought, where necessary

3.2 Prepare reports from business or records system in accordance with instructions or request

3.3 Prepare reports in accordance with organisational security and access procedures

Element:

3. Prepare reports from the business or records system

Performance Criteria:

2.1 Identify and record control information for describing new records to be incorporated into business or records system

2.2 Update control information describing movement or use of records within business or records system

2.3 Accurately record and update control information in business or records system

2.4 Identify and remove records of completed business activities from current system for disposal


Learning Outcomes


On completion of this, course you should be able to:
1. Collate business records
   1.1 Identify individual records or information which should be incorporated into business or records system according to organisational criteria
   1.2 Sort records in accordance with workplace requirements
   1.3 Follow security and access requirements in accordance with organisational procedures
2. Update business or records system
   2.1 Identify and record control information for describing new records to be incorporated into business or records system
   2.2 Update control information describing movement or use of records within business or records system.
   2.3 Accurately record and update control information in business or records system
   2.4 Identify and remove records of completed business activities from current system for disposal
3. Prepare reports from the business or records system
   3.1 Interpret requests for reports and clarify the content and frequency sought, where necessary
   3.2 Prepare reports from business or records system in accordance with instructions or request
Prepare reports in accordance with organisational security and access procedures


Details of Learning Activities

Students will be accessing online materials and resources.

The program area is designed with interactivity utilizing drop down information through online presentations. This information is packaged within videos and text.

The learning material is accessed via Canvas (RMIT Learning Management System or LMS).

Interaction with other students is encouraged through Google Communities to engage with other students and facilitate their learning.

Online support and feedback is provided by educators via both Canvas and Google communities to assist in learning activities.


Teaching Schedule

Students are expected to engage in online learning at their own pace within the 12 month delivery period of the program.

The program area is structured to provide sequential learning. Please see the assessment matrix below.


Learning Resources

Prescribed Texts


References


Other Resources


Overview of Assessment

Assessment may include but not limited to a variety of methods including written short answers, assignments, online quizzes, interactive tasks and multiple choice questions. You will be asked to demonstrate to your teacher/assessor the skills gained during this course to the relevant industry standards. Assessment activities will occur throughout this course and feedback will be provided at regular intervals.


Assessment Tasks

This unit of competency is part of an integrated program. You must demonstrate Performance and Knowledge evidence of the unit in order to be deemed competent.

Assessment methods have been designed to measure achievement of each competency over a range of assessment tasks.

The assessment methods may include:

●      multiple choice

●      online quizzes

●      short answer questions

●      written tasks

●      assignments

●      case studies

●      workplace evidence

 

Feedback will be provided to you throughout the program through Canvas and/or Google communities.

All assessment tasks must be submitted within the given time frame to avoid timing out.

You are expected to prepare all assignments and other written work in a professional manner. More information on general academic study and writing skills can be found on the “Learning Lab” http://emedia.rmit.edu.au/learninglab/ (http://emedia.rmit.edu.au/learninglab/). All work submitted for assessment must be submitted electronically.


Assessment Matrix

Assessment code

Assessment name

Elements

Performance criteria

2OP04SA1

Record keeping - strata agencies & schemes

1

1.1, 1.2, 1.3

2OP04SA2

Collate and update records

2

2.1, 2.2, 2.3, 2.4

2OP04SA3

Reporting

3

3.1, 3.2, 3.3

 

 

Course Overview: Access Course Overview