Staff Central and ESS

Staff Central and Employee Self Service (ESS) are the two human resources technology platforms used to manage and maintain employee information. From February 2015, RMIT will incrementally transition all functions from ESS to Staff Central.

Scheduled interruptions:

ESS and ECC (SAP) will be unavailable between 8am and 8pm on Saturday 28 November while updates to the system take place.

SuccessFactors (workplanning system) may be unavailable to staff during maintenance between 12.01am and 7am on Saturday 28 November.

View the IT service status page for details.

Coming soon – one password to access your key IT services

Your password for SAP (ECC) and ESS will soon be synchronised with your network password, meaning that soon you can log in to these systems using your normal network password.

Check back soon to find out when this will be rolled out.

Staff Central Workplans

Workplans have moved from ESS to Staff Central. Staff Central Workplans feature:

  • Same sign on with your RMIT network login
  • Access from RMIT’s main browsers
  • Easier navigation and tracking of the workplanning process
  • An audit log so you can always see previous versions of your workplan
  • A spell check
  • Clear and simple email notifications
  • Manager dashboard and analytics
  • Objective library.

Visit Workplanning for more on Staff Central Workplans.

Employee Self Service (ESS)

Employee Self Service (ESS) provides access to view, submit some employment related payment claims, and in some cases update staff data in the University’s SAP system.

Common activities performed on ESS include:

  • Access your payment summary
  • Access payslips
  • Submit and display a payment claim, for example, apply for overtime or additional hours
  • Display and change your emergency contact and mailing address information
  • Display any objects on load to you from the University
  • Display your bank details
  • Display your professional development activities
  • Display your professional qualifications

Any changes you make in ESS will update your record immediately.

For password changes and technical queries/support contact the Service and Support Centre.

ESS quick reference guides

Access password and sign off information

ESS quick reference guide for fixed-term and continuing staff (PDF, 356KB, 4p)

ESS quick reference guide for casuals (PDF, 815 kb, 4p)

Safey Suite quick reference guide (DOC, 75 kb, 4p)

ESS leave approval quick reference guide (PDF, 172 kb, 3p)

ESS leave approval browser notes (PDF, 36 kb, 1p)

ESS using Internet Explorer 9 notes (DOC, 26.5 kb, 1p)

Viewing your performance workplans (PDF, 552 kb, 2p)

Performance workplan guide for managers (PDF, 2.22 mb, 15p)

ESS recommended browsers

To optimise your experience on campus, we recommend you access ESS using one of the following supported web browsers:

Windows XP

Windows 7

Windows 8

Windows 8.1

Recommended browser

Internet Explorer 7 & 8

Internet Explorer 9 & 10 or mySoftware/myDesktop

Internet Explorer 10 or mySoftware/myDesktop


Apple Mac OS

Apple Mac OS 10.6/10.7

Apple Mac OS 10.8





All other browsers such as Chrome, Firefox and Safari are not supported.

Adobe Flash, Version 10 or higher is required. Click here to identify the version of Flash currently installed on your computer and contact the Service and Support Centre to upgrade (if required).

ESS for Mac/Internet Explorer 11 users

On campus: Follow these instructions (open in new window) to open ESS via an alternative application called mySoftware. mySoftware is the application used to run virtual software which provides access to ESS via the most compatible browser.

Off campus: Follow these instructions (open in new window) open ESS via an alternative application called myDesktop. myDesktop is the application used for a virtual desktop environment, which provides access to ESS via the most compatible browser.

Need to submit a payment claim?

Learn more