Employee Self Service (ESS)

Self paced mouse

Employee Self Service (ESS) provides staff with access to view, and in some cases update, their own data in the University’s SAP system. Log in to ESS now.

Interruption to SAP during update - Saturday 7 February

ITS will be applying updates to SAP between 8.30am and 1pm on Saturday 7 February.

During this time, staff will be unable to access the system.

To stay informed on the time and duration of future maintenance works, please visit the IT service status page and contact the Service and Support Centre if you have any questions.

Windows 7/XP/Mac users-

Follow these simple instructions (open in new window) to open ESS via an alternative application called mySoftware.

mySoftware is the application used for a virtual desktop environment, which provides access to ESS via the most compatible browser. Please access mySoftware


The Citrix Receiver has to be version 11.8.1 or above to operate successfully on a Mac. Check if your version is up to date (PDF 123kb, p1)

Direct access to mySoftware is only available on RMIT network. When off-campus please use myDesktop to access mySoftware.

Important information before you log on to ESS:

  • View the ‘Recommended browsers’ tab on this page so that you can optimise your experience
  • Any changes you make in ESS will update your record immediately
  • For password changes and technical queries/support contact the Service and Support Centre
  • Common activities performed on ESS include:
    • Accessing your group certificates
    • Displaying and changing your emergency contact and mailing address information
    • Displaying any objects on load to you from the University
    • Displaying your bank details
    • Displaying your professional development activities
    • Displaying your professional qualifications
    • Accessing and completing your online Performance Workplan

Quick reference guides

Access password and sign off information

ESS portal quick reference guide (PDF 85.9 kb 3p)

ESS portal quick reference guide for casuals (PDF 815 kb 4p)

Safey Suite quick reference guide (DOC 75 kb 4p)

ESS leave approval quick reference guide (PDF 172 kb 3p)

ESS leave approval browser notes (PDF 36 kb 1p)

ESS using Internet Explorer 9 notes (DOC 26.5 kb 1p)

Viewing your performance workplans (PDF 552 kb 2p)

Performance workplan guide for managers (PDF 2.22 mb 15p)

Further information and assistance

For any questions regarding information within ESS, contact Human Resources (login required).

For problems accessing ESS contact the Service and Support Centre.

Log into ESS

Enter ESS

[Next: Recommended Browsers]