Course Title: Apply project procurement procedures

Part B: Course Detail

Teaching Period: VE 2020

Class Number: 1952

Class Section: PMP1

For flexible terms and optional semesters, a Part B course guide may have been published for the entire teaching period, or for the specific class number in which you are enrolled. If there is no Part B course guide published for your specific class number, please refer to the guide for the teaching period in which you are enrolled. Enrolment Online is the definitive source for details regarding your class enrolment.

Course Code: BUSM7963C

Course Title: Apply project procurement procedures

School: 650T Vocational Business Education

Campus: City Campus

Program: C4376 - Certificate IV in Project Management Practice

Course Contact: Val Christou

Course Contact Phone: +61 3 9925 076

Course Contact Email: val.christou@rmit.edu.au


Name and Contact Details of All Other Relevant Staff

Course Leader: Eileen Shields

Email: eileen.shields@rmit.edu.au

Nominal Hours: 40

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

None

Course Description

This unit describes the skills and knowledge required to assist with procurement for a project. It involves identifying procurement requirements, assisting with supplier selection, conducting procurement activities, and assisting with procurement finalisation activities for the project.

It applies to individuals who are project practitioners working in a project support role. The individual may be operating in a large or small organisation, and applying skills in the context of enterprise projects.

The project practitioner may be part of a project team under the direction of a project manager, or may work as part of a smaller scale, self-directed team. 


National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBPMG416 Apply project procurement procedures

Element:

1. Assist with procurement planning

Performance Criteria:

1.1 Contribute to establishing procurement requirements to achieve project objectives   1.2 Act under delegated authority to contribute to development of procurement-management plan   1.3 Contribute to developing procurement documentation

Element:

2. Contribute to supplier selection process

Performance Criteria:

2.1 Gather and evaluate information on potential suppliers

2.2 Make recommendations to assist in selection of preferred suppliers

2.3 Contribute to establishing agreed terms and conditions with preferred suppliers

2.4 Identify and act in line with probity and project governance constraints

2.5 Assist in developing contractual documentation

Element:

3. Conduct procurement activities

Performance Criteria:

3.1 Test and accept supplies to ensure they are fit for purpose in both quality and suitability   3.2 Undertake procurement activities and maintain information in line with reporting, confidentiality and audit requirements   3.3 Receive, reconcile and register supplies according to established procedures   3.4 Monitor and control suppliers according to contractual supply documentation

Element:

4. Assist in finalising procurement activities

Performance Criteria:

4.1 Assist in finalising procurement agreements   4.2 Assist in review of project outcomes using available records to determine effectiveness of procurement activities   4.3 Contribute to identifying lessons learned and possible improvements to procurement management


Learning Outcomes



Details of Learning Activities

A range of learning activities are planned for this course on a variety of topics as shown in the teaching schedule.

 

This may include self-paced and collaborative classroom activities such as:

  • Class exercises
  • Problem solving
  • Project work
  • Quizzes 

We expect you to participate and contribute in all scheduled learning activities as each week builds on the next.


Teaching Schedule

Weeks

Topic

Assessment

Unit(s) of Competency

Week 1


Friday
20.03.20


Saturday
21.03.20

Introduction to Project Management techniques

  • Induction/ Pre-Training review
  • Course requirements
  • Course support documents
  • Course Canvas access
  • Accuracy of enrolment
  • Assessment requirements/Cover Sheets
  • Reminder re Plagiarism
  • Reminder re Appeals
  • Extensions/Resubmissions
  • Feedback in this course
  • Reminder re submission
  • Requirements
  • Getting help

  • Introduction to Project Management
  • Definitions of Programs, Projects and Project Management
  • Project Management Framework
  • PMI, PMBOK
  • Project Records and Information
    Project integration

 Brief on Cert IV PMP (all courses) *:

  • Apply project scope-management techniques
  • Apply project time-management techniques
  • Apply project quality-management techniques
  • Apply project cost-management techniques
  • Apply project human resources management approaches
  • Apply project information management and communications techniques
  • Apply project risk-management techniques
  • Apply project procurement procedures

Survey stakeholders to gather and record information

  

Week 2


Friday
27.03.20

Saturday
28.03.20

BSBPMG409 [BUSM 7956C]
Apply project scope management techniques

  • Initiation
  • Scope Planning
  • Scope Definition
  • Scope Verification
  • Scope Change Control
  • Tools and Techniques for Project Scope Management

Review of previous week (Week 1) on Project Management Practice

Submit before session 3: Assessment 1.1
Assessment 1.2

Note:
Assessment 1.3 is partially completed during and after each course

Assessment 1.3 is ongoing with final submission two weeks after program finishes

BSBPMG409 [BUSM 7956C]

Apply project scope management techniques

Week 3


Friday
03.04.20


Saturday
04.04.20

BSBPMG410 [BUSM 7957C]
Apply project time management techniques

  • Define Activities
  • Sequence Activities
  • Estimate Activity Resources
  • Estimate Activity Durations
  • Develop Schedule
  • Control Schedule
  • Tools and Techniques for Project Time Management 
  • Roles and Responsibilities
  • Project Communication

Review of previous week (Week 2) on Project Scope Management 

Submit before session 4: Assessment 2.1
Assessment 2.2


Note: Assessment 2.3 is partially completed during and after each course.

Assessment 2.3 is ongoing with final submission two weeks after program finishes

BSBPMG410 [BUSM 7957C]

Apply project time management techniques

Week 4


Friday
17.04.20

Saturday
18.04.20

BSBPMG411 [BUSM 7958C]
Apply project quality management

  • Quality Management
  • Quality Planning
  • Quality Assurance
  • Quality Control
  • Roles and Responsibilities
  • Communication
  • Delegation 

Review of previous week (Week 3) on Time Management

Submit before session 5

Assessment 3.1 & Assessment 3.2 &
Assessment 3.3 

Note: Assessments are commenced in team workshops during class

BSBPMG411 [BUSM 7958C]

Apply project Quality Management techniques

Week 5


Friday
24.04.20

Saturday
25.04.20

BSBPMG412 [BUSM 7959C]
Apply Cost Management techniques

  • Define cost management
  • Estimate Costs
  • Determine Budget
  • Control Costs
  • Tools and Techniques for Project Cost Management 
  • Roles and Responsibilities
  • Communication
  • Delegation 

Review of previous week (Week 4) on Quality Management

Submit before session 6
Assessments 4.1
Assessment 4.2 

Note: 
Assessment 4.3 is partially completed during and after each course 

Assessment 4.3 is ongoing with final submission two weeks after program finishes

BSBPMG412 [BUSM 7959C]
Apply project cost management techniques

Week 6


Friday
01.05.20

Saturday
02.05.20

BSBPMG413 [BUSM 7960C]
Apply project human resources
management

  • Develop Human Resources Plan
  • Acquire Project Team
  • Develop Project Team
  • Manage Project Team
  • Tools and Techniques for Project Human Resources Management
  • Motivation and Needs Theories
  • Responsibility Assignment Matrix
  • Communication
  • Delegation 

Review of previous week (Week 5) on Cost Management

Submit before session 7: Assessment 5.1 & Assessment 5.2 & 
Assessment 5.3

 

Note: Assessments are commenced in team workshops during class

BSBPMG413 [BUSM 7960C]
Apply project human resources
management

Week 7


Friday
15.05.20

Saturday
16.05.20

BSBPMG414 [BUSM 7961C]
Apply project information management and communication Techniques

  • Communications Planning
  • Information Distribution
  • Performance Reporting
  • Administrative Closure
  • Tools and Techniques for Project Information Management and Communication 

Review of previous week (Week 6) on Project Human Resources

Submit before session 8
Assessment 6.1 & Assessment 6.2 & 
Assessment 6.3

Note: Assessments are commenced in team workshops during class

BSBPMG414 [BUSM 7961C] 
Apply project information management and communication Techniques

Week 8


Friday
22.05.20

Saturday
23.05.20

BSBPMG415 [BUSM 7962C]
Apply project risk management techniques

  • Risk Identification
  • Risk Quantification
  • Risk Response Development
    Risk Response Control
  • Communication and Consultation
  • Monitoring and Review 
  • Tools and Techniques for Project Risk Management 

Review of previous week (Week 7) on Project Information Management and Communication

Submit before session 9: Assessment 7.1 & Assessment 7.2 & 
Assessment 7.3

 

Note: Assessments are commenced in team workshops during class

BSBPMG415 [BUSM 7962C]
Apply project risk management techniques

Week 9


Friday
29.05.20

Saturday
30.05.20

BSBPMG416 [BUSM 7963C
Apply project procurement procedures

  • Procurement Planning
  • Solicitation
  • Source Selection
  • Contract Administration
  • Contract Close-Out
  • Tools and Techniques for Project Procurement Management

Review of previous week (Week 8) on Project Risk Management

Submit before session 10: Assessment 8.1 & Assessment 8.2 & 
Assessment 8.3

 

Note: Assessments are commenced in team workshops during class

BSBPMG416 [BUSM 7963C]
Apply project procurement procedures

Week 10


Friday
12.06.20

Saturday
13.06.20

BSBCUE405 [BUSM 7964C]
Survey stakeholders to gather and record information

  • Identification of stakeholders, their expectations, issues and problems
  • Preparing, surveying and recording relevant and required details of information collected according to organisational, legislative and regulatory requirements.
  • Solve a defined range of unpredictable problems, analyse and evaluate information from a variety of sources
  • Tools and techniques for Survey Stakeholders to gather and record information 

Review of previous week (Week 9) on Project Procurement Planning

Submit before session 11: Assessment 9.1 & Assessment 9.2 &
Assessment 9.3

 

Note: Assessments are commenced in team workshops during class

BSBCUE405 [BUSM 7964C] 
Survey stakeholders to gather and record information

Week 11


Friday
19.06.20

Saturday
20.06.20

Project Performance Review 
and Lessons Learned presentations

 

Project Final Report (See below)

Note: 
Assessments are reviewed in preparation and presentation prior to final consolidated portfolio during class time

Presented 19 June (Friday class) & 20 June (Saturday class)

Assessment 10.1_PPT

 

Submit 
Final Consolidated Project 2 July 2020

Assessment 10.2_FP 

 

Friday 

Saturday 

Final Consolidated Project on Cert IV PMP (all courses) *

Portfolio submission
containing full quota of assessments submitted
collected and presented in a consolidated portfolio  

Final Submission two weeks after program ends

 


Learning Resources

Prescribed Texts


References


Other Resources

You will need laptop with charger for each class.

You may also refer to various media, websites, textbooks and e-books as indicated in Canvas using a browser.


Overview of Assessment

In order to achieve competency in this unit, you must provide:

Performance Evidence

 Evidence of the ability to:   

  • document procurement requirements for a workplace project, including clear descriptions of product and service, quality specifications, resource identification, supply and delivery requirements and supply and engagement metrics
  • apply procurement-management procedures to a workplace project, including selection criteria, testing and accepting, monitoring and receiving supplies
  • finalise procurement agreements

Knowledge Evidence

To complete the unit requirements safely and effectively, you must:   

  • identify and describe procurement-management policy, processes and procedures
  • explain the procurement documentation requirements
  • describe the components of contractual documentation and the legal obligations of all parties
  • explain the process used to select preferred contractors
  • identify and describe project procurement-management tools and techniques 

 Assessment Conditions

Assessment must be conducted in a safe environment where evidence gathered demonstrates  consistent performance of typical activities experienced in the management and leadership – project management field of work and include access to:

  • examples of project procurement documentation
  • examples of procurement tasks and activities
  • case studies and, where possible, real situations
  • interaction with others

You are advised that you are likely to be asked to personally demonstrate your assessment work to your teacher to ensure that the relevant competency standards are being met.

Feedback

Feedback will be provided throughout the semester in class and/or online discussions.  You are encouraged to ask and answer questions during class time and online sessions so that you can obtain feedback on your understanding of the concepts and issues being discussed. Finally, you can email or arrange an appointment with your teacher to gain more feedback on your progress.

You should take note of all feedback received and use this information to improve your learning outcomes and final performance in the course.       


Assessment Tasks

ASSESSMENT TASKS

You are required to successfully complete 3 individual assessment tasks within this course to be deemed competent.

 

ASSESSMENT TASK 1.1: Practical Task

Learning will take place in the classroom with activities that will be assessed through the practical assessment and submitted on CANVAS before the next class or see teaching schedule for exact dates.

 

ASSESSMENT TASK 1.2: Knowledge Task

Learning will take place in the classroom through activities that will be assessed through the knowledge assessment to consolidate skills and knowledge for this competency and submitted on CANVAS before the next class or see teaching schedule for exact dates.

 

ASSESSMENT TASK 1.3: Product Task

From the practical and knowledge assessments and through the skills and knowledge you have gained, you will develop a document for the business you have chosen as part of your WIL. This will be submitted through CANVAS before the next class or see teaching schedule for exact dates. This will also be included in the final project management document that will consolidate all competencies in this program.


Assessment Matrix

ELEMENT 

PERFORMANCE CRITERIA 

 

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

Mapped Assessments

1. Assist with procurement planning

1.1 Contribute to establishing procurement requirements to achieve project objectives

1.2 Act under delegated authority to contribute to development of procurement-management plan

1.3 Contribute to developing procurement documentation

Assessment 1, Assessment 2, Assessment 3

2. Contribute to supplier selection process

2.1 Gather and evaluate information on potential suppliers

2.2 Make recommendations to assist in selection of preferred suppliers

2.3 Contribute to establishing agreed terms and conditions with preferred suppliers

2.4 Identify and act in line with probity and project governance constraints

2.5 Assist in developing contractual documentation

Assessment 1, Assessment 2, Assessment 3

3. Conduct procurement activities

3.1 Test and accept supplies to ensure they are fit for purpose in both quality and suitability

3.2 Undertake procurement activities and maintain information in line with reporting, confidentiality and audit requirements

3.3 Receive, reconcile and register supplies according to established procedures

3.4 Monitor and control suppliers according to contractual supply documentation

Assessment 1, Assessment 2, Assessment 3

4. Assist in finalising procurement activities

4.1 Assist in finalising procurement agreements

4.2 Assist in review of project outcomes using available records to determine effectiveness of procurement activities

4.3 Contribute to identifying lessons learned and possible improvements to procurement management

Assessment 1, Assessment 2, Assessment 3

Other Information

Submission Requirements

You should:

  • Ensure that you submit assessments on or before the due date via CANVAS.
  • Always retain a copy of your assessment tasks. (hard copy and soft copy)
  • When you submit work for assessment at RMIT University you need to use a cover sheet that includes a declaration and statement of authorship. You must complete, sign and submit a cover sheet with all work you submit for assessment, whether individual or group work. On the cover sheet you declare that the work you are presenting for assessment is your own work.
  • Each page of your assessment should include footer with your name, student number, the title of the assessment, unit code and title and page numbers. For example, Julie Macpherson, 324567, Task 2, OHS2345C Ensure safe workplace, Page 1 of 10.
  • Projects must be submitted via Canvas.

 

Late Submission Procedures

You are required to submit assessment items and/or ensure performance-based assessment is completed by the due dates. 
If you are prevented from submitting an assessment item on time, by circumstances outside your control, you may apply in advance to your teacher for an extension to the due date of up to seven calendar days.

More Information: https://www.rmit.edu.au/students/student-essentials/assessment-and-exams/assessment/extensions-of-time-for-submission-of-assessable-work
Form to use: http://mams.rmit.edu.au/seca86tti4g4z.pdf

Special Consideration Procedures

Where an extension of greater than seven days is needed, you must apply for special consideration. Applications for special consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination

More Information: https://www.rmit.edu.au/students/student-essentials/assessment-and-exams/assessment/special-consideration
Online special consideration link: https://specon.rmit.edu.au/specon/

 

Resubmissions

If you are found to be unsuccessful in a Course Assessment Task, you will be allowed one resubmission only. Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the resubmission.

If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.

 

Adjustments to Assessment

In certain circumstances students may be eligible for an assessment adjustment. For more information about the circumstances under which the assessment arrangements might be granted please access the following website.

More Information: https://www.rmit.edu.au/students/student-essentials/assessment-and-exams/assessment/adjustments-to-assessment

 

Marking Guide (Courses delivered in accordance with competency-based assessment):

You must demonstrate that you have all the required skills/knowledge/elements in the unit of competency you are studying. You will receive feedback on each assessment task that will inform you about your progress and how well you are performing.

CA       Competency Achieved

NYC    Not Yet Competent

DNS    Did Not Submit for assessment

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