Course Title: Undertake project work

Part B: Course Detail

Teaching Period: Term1 2017

Course Code: BUSM7931C

Course Title: Undertake project work

School: 650T Vocational Business Education

Campus: City Campus

Program: C5375 - Diploma of Business Administration

Course Contact: Sylvia Baroutis

Course Contact Phone: +61 3 9925 5469

Course Contact Email:

Name and Contact Details of All Other Relevant Staff

Teacher: Hazel Sims

Tel: 9925 1316

Nominal Hours: 60

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites


Course Description

This unit describes the skills and knowledge required to undertake a straightforward project or a section of a larger project. It covers developing a project plan, administering and monitoring the project, finalising the project and reviewing the project to identify lessons learned for application to future projects.

This unit applies to individuals who play a significant role in ensuring a project meets timelines, quality standards, budgetary limits and other requirements set for the project.

The unit does not apply to specialist project managers. For specialist project managers, the other units of competency in the project management field (BSBPMG) will be applicable.

National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBPMG522 Undertake project work


1. Define project

Performance Criteria:

1.1 Access project scope and other relevant documentation 1.2 Define project stakeholders 1.3 Seek clarification from delegating authority of issues related to project and project parameters 1.4 Identify limits of own responsibility and reporting requirements 1.5 Clarify relationship of project to other projects and to the organisation's objectives 1.6 Determine and access available resources to undertake project


2. Develop project plan

Performance Criteria:

2.1 Develop project plan in line with the project parameters 2.2 Identify and access appropriate project management tools 2.3 Formulate risk management plan for project, including Work Health and Safety (WHS) 2.4 Develop and approve project budget 2.5 Consult team members and take their views into account in planning the project 2.6 Finalise project plan and gain necessary approvals to commence project according to documented plan


3. Administer and monitor project

Performance Criteria:

3.1 Take action to ensure project team members are clear about their responsibilities and the project requirements 3.2 Provide support for project team members, especially with regard to specific needs, to ensure that the quality of the expected outcomes of the project and documented time lines are met 3.3 Establish and maintain required recordkeeping systems throughout the project 3.4 Implement and monitor plans for managing project finances, resources and quality 3.5 Complete and forward project reports as required to stakeholders 3.6 Undertake risk management as required to ensure project outcomes are met 3.7 Achieve project deliverables


4. Finalise project

Performance Criteria:

4.1 Complete financial recordkeeping associated with project and check for accuracy 4.2 Ensure transition of staff involved in project to new roles or reassignment to previous roles 4.3 Complete project documentation and obtain necessary sign-offs for concluding project


5. Review project

Performance Criteria:

5.1 Review project outcomes and processes against the project scope and plan. 5.2 Involve team members in the project review. 5.3 Document lessons learned from the project and report within the organisation.

Learning Outcomes

Details of Learning Activities

Through class activities, simulated learning through the simulated business community website and the business partner, you will experience self-directed and shared learning with others and apply employability skills focusing on activities to develop a project plan, administer and monitor the project, finalise the project and review the project to identify lessons learned for application in future projects. Learning activities will include working with the business partner Formfile, to deliver a project plan for the "Digital Office". Internet research and group activities underpin the textbook theory which will include reading and class discussions, designing project administration tools and reviewing the project by reporting project outcomes to the industry partner.

Teaching Schedule


Date – week commencing




Monday 6 February


During the first week of classes a program level induction will comprise:

Program overview and requirements


Overvew of assessment requirements

Assessment of current skills and knowledge

Competency/grading criteria






Submission requirements

Resubmission policy

Where to get support

Student responsibilities


Project is “The Digital Office” for the business development of Formfile and Reflective Records Simulated Business.


Task 1 – Project Scope and Plan. Define project deliverables.


Task 2 – Project report to stakeholder.


Monday 13 February

Induction and theory

Cole: Chapter 17 Developing, managing and monitoring operational plans



Monday 20 February

Induction and theory

Cole: Chapter 19 Satisfying the quality, innovation and continuous improvement imperatives



Monday 27 February

Theory Cole: Chapter 23 Identifying and managing risk



Monday 6 March

Theory Cole: Chapter 21 Planning and managing projects



Monday 13 March

Define project

Project scope


Responsibilities and reporting




Monday 20 March

Define project

Relationship of project to other projects

Resources available



Monday 27 March

Develop project plan

Project parameters

Project management tools

Risk management plan and WHS

Budget and approval

Team consultation

Finalise project plan and approvals



Monday 3 April


Develop project plan

Work planning day

Task 1 due


Monday 10 April


13-19 April (Thursday to Wednesday)

14 April Good Friday public holiday.




17 April Easter Monday public holiday
18 April Easter Tuesday RMIT holiday
20 April Classes resume (Thursday)




Monday 24 April

Develop project plan

Work planning day



Monday 1 May

Administer and monitor project

Confirm team members understanding

Ensure quality and timeline are on track

Establish and maintain recordkeeping

Implement project finances, resources and quality

Forward project report to stakeholder



Monday 8 May

Administer and monitor project

and finalise project

Risk management and  project outcomes

Archive project deliverables

Complete financial recordkeeping

Staff arrangements

Complete project documents



Monday 15 May

Review project

Check project outcomes and processes against project scope and plan

Team debrief

Lessons learned and documentation

Task 2 due


Monday 22 May

Review project



Monday 29 May

Course review and feedback




Monday 5 June

Special Consideration


Learning Resources

Prescribed Texts


Other Resources

Refer to textbook, Kris Cole, 6ed, Management Theory and Practice.

Other internet resources you will need to refer to are:


Overview of Assessment

In order to achieve competency in this unit, you must provide:

Performance Evidence

Evidence of the ability to:
 define the parameters of the project including:
 project scope
 project stakeholders, including own responsibilities
 relationship of project to organisational objectives and other projects
 reporting requirements
 resource requirements
 use project management tools to develop and implement a project plan including:
 deliverables
 work breakdown
 budget and allocation of resources
 timelines
 risk management
 recordkeeping and reporting
 consult and communicate with relevant stakeholders to generate input and engagement in planning, implementing and reviewing the project
 provide support to team members to enable them to achieve deliverables and to transition them as appropriate at completion of the project
 finalise the project including documentation, sign-offs and reporting
 review and document the project outcomes.
Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

Knowledge Evidence

To complete the unit requirements safely and effectively, the individual must:
 give examples of project management tools and how they contribute to a project
 outline types of documents and other sources of information commonly used in defining the parameters of a project
 explain processes for identifying and managing risk in a project
 outline the organisation's mission, goals, objectives and operations and how the project relates to them
 explain the organisation's procedures and processes that are relevant to managing a project including:
 lines of authority and approvals
 quality assurance
 human resources
 budgets and finance
 recordkeeping
 reporting
 outline the legislative and regulatory context of the organisation in relation to project work, including work health and safety (WHS) requirements.

Assessment Conditions

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the management and leadership – project management field of work and include access to:
 relevant legislation, regulations, standards and codes
 relevant workplace documentation and resources
 case studies and, where possible, real situations
 interaction with others.

Assessors must satisfy NVR/AQTF assessor requirements.


Feedback will be provided throughout the semester in class and/or online discussions.  You are encouraged to ask and answer questions during class time and online sessions so that you can obtain feedback on your understanding of the concepts and issues being discussed.  Finally, you can email or arrange an appointment with your teacher to gain more feedback on your progress.

You should take note of all feedback received and use this information to improve your learning outcomes and final performance in the course.

Assessment Tasks

There are two tasks for this course assessment. You must successfully complete all aspects of each task to be deemed competent in this course.

Task 1: Project scope and plan

Task 2: Project report to stakeholder


Assessment Matrix


This assessment requires you to work individually and interact with others.  This is an individual submission.

You will need to reference and research the simulated business community for the context and documents:

You will also reference and research the business partner who will advise on the scope of the digital office project. Do not contact them. They will be available at times during class hours, by arrangement.  See their website:

You will need to learn about the resources and references for this project by visiting the relevant website for legislation, regulations, standards and codes: see and for relevant workplace documentation and resources.


The simulated business partner, Formfile Records Management Group will give you a brief for the digital office project. You will learn about what a digital office is and apply your knowledge and skills to managing a project about the digital office. Remember you are undertaking project work with a deliverable, so you need to understand what it is you are delivering. You will be defining the project scope and plan. You will also define the project deliverables.

Assessment TASK 1

There is one task for this assessment. You will receive feedback and a grade

You must achieve CA grade for all parts of Task 1 to be deemed competent in this course.  Feedback on your work is given in class, weekly. When you are competent in all elements of the unit you receive a competency grading.


This assessment requires you to reflect on the work you did for Task 1 and the resources you used. This is an individual submission.

You will need to reference and research the simulated business community for the context and documents:

You will also reference and research the business partner who will advise on the scope of the digital office project. Do not contact them. They will be available at times during class hours, by arrangement.  See their website:

You will need to keep learning about the resources and references for this project using the textbook for help with the administration tools you will use. Visit the relevant website for legislation, regulations, standards and codes: see and for relevant workplace documentation and resources.


Compile examples of your monitoring documents and evaluation of Task 1 project scope and plan.

Include arrangements and evaluation of the efficacy of the project plan and submit to the Blackboard by the end of Week 14. The appendices should form part of the report as one document, with evidence of project monitoring tools used for example; Gantt chart, flow charts, control charts, the P-D-C-A cycle, check sheets, etc.

Assessment TASK 2

There is one task for this assessment. You will receive feedback and a grade.

You must achieve CA grade for all parts of Tasks 1 and 2 to be deemed competent in this course.  Feedback on your work is given in class, weekly. When you are competent in all elements of the unit you receive a competency grading.

Other Information

Submission Instructions

You will submit work produced in class and consult the stakeholder who will visit the class. Do not contact the stakeholder, Formfile. There will be plenty of opportunity for you to engage with the stakeholder during face-to-face time or with your teacher.Refer to dates in teaching schedule and upload all work, the project and the activities to Blackboard in the week indicated that it is due.

  • Ensure that you submit assessments on or before the due date. Always retain a copy of your assessment tasks. (hard copy and soft copy)
    • When you submit work for assessment at RMIT University you need to use a cover sheet that includes a declaration and statement of authorship. You must complete, sign and submit a cover sheet with all work you submit for assessment, whether individual or group work. On the cover sheet you declare that the work you are presenting for assessment is your own work. An assignment cover sheet for submission of each assessment task is available on blackboard.
    • Each page of your assessment should include footer with your name, student number, the title of the assessment, unit code and title and page numbers. For example, John Smith, 324567, Task 2, OHS2345C Ensure safe workplace, Page 1 of 10.

Late Submission Procedures
You are required to submit assessment items and/or ensure performance based assessment is completed by the due dates.
If you are prevented from submitting an assessment item on time, by circumstances outside your control, you may apply in advance to your teacher for an extension to the due date of up to seven calendar days .More Information:  
Form to use:  
Where an extension of greater than seven days is needed, you must apply for special consideration. Applications for special consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination.
More Information:;ID=g43abm17hc9w (unresolved)  
Form to use: 
If you are found to be unsuccessful in a Course Assessment Task you will be allowed one resubmission only. Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the resubmission. The highest grade you will receive if your resubmission is successful is “CAG”.
If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.
Adjustments to Assessment
In certain circumstances students may be eligible for an assessment adjustment. For more information about the circumstances under which the assessment arrangements might be granted please access the following website: More Information:;ID=7usdbki1fjf31

Marking Guide
You must demonstrate that you have all the required performance and knowledge evidence in this unit of competency. You will receive feedback on each assessment task that will inform you about your progress and how well you are performing.  After achieving competency we then grade your performance in the unit and you will achieve one of the following grades:

Final Grades
CHD Competent with High Distinction 
CDI Competent with Distinction
CC Competent with Credit
CAG Competency Achieved
NYC Not Yet Competent
DNS Did Not Submit for assessment

Further information regarding the application of the grading criteria will be provided by your teacher and as set out in the Assessment cover sheet.

Course Overview: Access Course Overview