Course Title: Organise Meetings

Part B: Course Detail

Teaching Period: Term2 2008

Course Code: OFFC5134C

Course Title: Organise Meetings

School: 650T TAFE Business

Campus: City Campus

Program: C4114 - Certificate IV in Business Administration

Course Contact : Hazel Sims

Course Contact Phone: +61 3 9925 1316

Course Contact Email:hazel.sims@rmit.edu.au


Name and Contact Details of All Other Relevant Staff

Sylvia.baroutis@rmit.edu.au

Tel: 9925 5469

Nominal Hours: 20

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

None

Course Description

This unit covers the skills and knowledge to organise meetings including agendas, papers, participants and minutes. This unit is related to BSBADM307A Organise schedules and BSBADM502A Manage meetings.


National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBADM405A Organise Meetings

Element:

Make meeting arrangements

Performance Criteria:

1.1 The type of meeting and its purpose are identified.
1.2 Any legal or ethical requirements are identified and complied with.
1.3 Requirements of meeting and participants are identified.
1.4 Meeting arrangements are made in accordance with requirements of meeting.
1.5 Participants are advised of any changes to original meeting details.

Element:

Prepare documentation for meetings

Performance Criteria:

2.1 Notice of Meeting, Agenda and meeting papers are prepared in accordance with meeting requirements.
2.2 Documentation is checked for accuracy and any errors are corrected.
2.3 Documentation is despatched to participants within designated timelines.
2.4 Spare sets of documents are prepared.

Element:

Record and produce minutes of meeting

Performance Criteria:

3.1 Notes are taken with the required degree of speed and accuracy to ensure an accurate record of the meeting.
3.2 Minutes are produced that reflect a true and accurate account of the meeting.
3.3 Minutes are checked for accuracy and submitted for approval by the nominated person.
3.4 Copies of minutes are despatched within designated timelines.


Learning Outcomes



Details of Learning Activities

Learning activities will include class-based theory and discussions based on the textbook, industry practice, presentations, observations, researching the Internet, library, videos. Full time students will experience the Virtual Enterprise which will provide practical experience opportunities to complete assessment.


Teaching Schedule

FULL TIME

Week beginning  
Week 1

Course Guide

What do we know about meetings?

Assessments

Text

Text Virtual Enterprise (VE)

Assessments: note VE assessment due date will vary - to be negotiated with teacher.

   
   
   
   
   
   
   
   
   
   
   
   
Week 14Make meeting arrangements

VE

Face-to-Face

Week 15Preparing documentation for meetings

VE

Face-to-Face

Week 16Recording and producing minutes of meetings

Community Meeting Assessment 50% due

Class Test 20%

VE

 

Week 17Feedback and review 
Week 18Feedback and review 

PART TIME___________________________________________________________

Week beginning  
Week 1

Course Guide

What do we know about meetings?

Assessments

Text

Orientation and group discussion.
   
   
   
   
   
   
   
   
   
   
   
Week 13Make meeting arrangements

Chapter 1: Organising meetings

ONLINE

Week 14Preparing documentation for meetings

Chapter 2: Preparing documentation for meetings

ONLINE

Week 15Recording and producing minutes of meetings

Chapter 3: Recording and producing minutes of meetings

ONLINE

Week 16 

Class test (20%)

Community meeting report due (50%)

Week 17Feedback and review 
Week 18Feedback and review 


Learning Resources

Prescribed Texts

Custom text: Aspire (2007) RMIT TAFE Business School Certificate IV, Coordinate Implementation of Customer Service Strategies. ANTA TOOLBOX: http://www.tds.holmesglen.vic.edu.au/smallbiz/index.htm  


References


Other Resources


Overview of Assessment

Students must demonstrate an understanding of all elements of a particular competency to be deemed competent. Assessment methods have been designed to measure achievements of each competency in a flexible manner. Assessments will incorporate a variety of methods: class exercises, homework, practical project and tests. Students are advised that they are likely to be asked to personally demonstrate their assessment work to their teacher to ensure that the relevant competency standards are being met.

Learning activities will include class-based discussions, exercises, small group work, online activities, reading and reflection on various activities, together with independent and group research, in the Practice Firm and in order to develop competency including the underpinning skills and knowledge.

In addition to the assessments, formative feedback is provided to the students throughout the duration of the course.


Assessment Tasks

FULL TIME

Virtual Enterprise Meetings Assessment - Due one week after scheduled dept. rotation (30%)
Students will collect specific documents as evidence of tasks completed while working in the Human Resources Department in the Virtual Enterprise. These documents will demonstrate the student’s ability to demonstrate the skills and knowledge as set out in the Evidence Guide of this competency. The portfolio content guide can be viewed on the RMIT Learning Hub for this course.

The portfolio is due one week after the conclusion of the students scheduled rotation in the Human Resources Department of the Virtual Enterprise.

Community Meeting Report – Due Week 16 (50%)
The student will attend as an observer two meetings: one at the Virtual Enterprise and one at a sporting club or council meeting a nd report on the meeting using the marking criteria guide found on the Learning Hub. Students will write a business report and attach evidence of the meetings as an appendix to the report.

Class Test – Week 16 (20%)
Based on the text students will sit a closed book theory test.

PART TIME

Virtual Team Meeting - Held in Week 15 due Week 15 (30%)

The class will form a whole team and hold a Virtual Team meeting, using the Learning Hub to facilitate your meeting. The appointed Chairperson in your team together with the team will decide upon a business topic which will be the focus of your team meeting. Your meeting will be facilitated using the Discussion Board on the Learning Hub.

You will produce the notice of meeting, agenda, minutes, action plan follow up documents and report to the teacher using minutes as evidence of the meeting which you will hold in Week 15.  Refer to marking criteria guide.

Community Meeting Report – Due Week 16 (50%)
The student will attend as an observer two meetings: one at the Virtual Enterprise and one at a sporting club or council meeting a nd report on the meeting using the marking criteria guide found on the Learning Hub. Students will write a business report and attach evidence of the meetings as an appendix to the report.

Class Test – Week 16 (20%)
Based on the text students will sit a closed book theory test.



Assessment Matrix

FULL TIME = FT

PART TIME = PT

COMPETENCY + Y

Community meeting report

(50%)

Test (20%)

VE project

(30%)

Virtual class meeting

(30%)

Make meeting arrangementsFT/PTFT/PTFTPT
Prepare documentation for meetingsFT/PTFT/PTFTPT
Record and produce minutes of meetingFT/PTFT/PTFTPt

Other Information

Grading
A pass in an assessment piece will result in a grade for the student. Where a pass is achieved competency for that assessment is given. Where a pass is not achieved in any assessment piece an NYC (Not Yet Competent) grade will be given. Competency MUST be achieved for each element of competency within a competency standard for a pass grade (or higher grade) to be given. Where competency for all elements of competency is not achieved, an overall NN grade will result.


Submission of written work/assessment
All of your written work must conform with RMIT’s guidelines "Written Reports and Essays: Guidelines for Referencing and Presentation in RMIT Business" which can be found on the RMIT website.

All of your written assessment must be lodged by the due date in the format specified for the particular assessment task. Written assessment must have a footer containing: student number, student name, course code, title of assessment and teacher’s name.

Staple your assignment. Please do not place in plastic binders or plastic pockets.

Attach a signed Assignment Cover Sheet to each submission of written work or assessment. Cover Sheets are available near the lifts on Level 13.

You must keep a copy of your assignment/written work, which can be produced if the original is lost or damaged.

Late Submission of Work or Assessment
Only in cases of exceptional and genuine hardship (not including inconvenience or poor study planning), will limited extensions be considered. Students must lodge a completed Application of Extension Form before the official submission date for the work or assessment. Completed applications are to be addressed to the course coordinator and submitted via Reception on Level 13, Building 108. Documentary evidence should be provided Note: Extensions are not automatically granted.

Course Overview: Access Course Overview