Course Title: Design and produce business documents

Part B: Course Detail

Teaching Period: Term2 2014

Course Code: BUSM6232C

Course Title: Design and produce business documents

School: 650T TAFE Business

Campus: City Campus

Program: C4324 - Certificate IV in Accounting

Course Contact : Ian Nash

Course Contact Phone: +61 3 99255733

Course Contact

Name and Contact Details of All Other Relevant Staff

Ian Nash

992 55733


Anjella Davydov


Jenny Seiler


Nominal Hours: 80

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites


Course Description

This unit describes the performance outcomes, skills and knowledge required to design and produce various business documents and publications. It includes selecting and using a range of functions on a variety of computer applications.
No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement

National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBITU306A Design and produce business documents


3. Produce document

Performance Criteria:

3.1. Complete document production within designated time lines according to organisational requirements
3.2. Check document produced to ensure it meets task requirements for style and layout
3.3. Store document appropriately and save document to avoid loss of data
3.4. Use manuals, training booklets and/or help-desks to overcome basic difficulties with document design and production


4. Finalise document

Performance Criteria:

4.1. Proofread document for readability, accuracy and consistency in language, style and layout prior to final output
4.2. Make any modifications to document to meet requirements
4.3. Name and store document in accordance with organisational requirements and exit the application without data/loss damage
4.4. Print and present document according to requirements


1. Select and prepare resources

Performance Criteria:

1.1. Select and use appropriate technology and software applications to produce required business documents
1.2. Select layout and style of publication according to information and organisational requirements
1.3. Ensure document design is consistent with company and/or client requirements, using basic design principles
1.4. Discuss and clarify format and style with person requesting document/publication


2. Design document

Performance Criteria:

2.1. Identify, open and generate files and records according to task and organisational requirements
2.2. Design document to ensure efficient entry of information and to maximise the presentation and appearance of information
2.3. Use a range of functions to ensure consistency of design and layout
2.4. Operate input devices within designated requirements

Learning Outcomes

Details of Learning Activities


Using the textbook and other materials, students will be progressively introduced to both JOB COSTING  with EXCEL  and manually together with designing and
producing business documents. The Job Costing course involves both theory and practical learning activities as well as
students enhancing these skills on the Excel software. Students will learn to produce documents via Microsoft
Excel and Word and using the Excel software as well as web based systems such as email. Students will be taught
to perform calculations extensively both manually via in-class exercises and in particular,
using Excel where they will be taught basic functions from this software package. We expect you to participate and
contribute in all scheduled learning activities.

Students will be required to complete some of the assigned tasks in their own time in order to satisfactorily cover the requirements of both Competencies
The Critical Aspects of Evidence, Knowledge and Skills Requirement and Employability Skills specific to this
course of study are as follows:
Critical aspects of evidence  required to demonstrate competency in this unit are:

1. Designing and producing a minimum of 3 completed business documents, using at least 2 software applications in
the production of each document;
2. using appropriate data storage options; and
3. knowledge of the functions and features of contemporary computer applications.

Evidence required to demonstrate competency in this course include:
1. Keyboarding and computer skills to complete a range of formatting and layout tasks;
2. literacy skills to read and understand a variety of texts; to prepare general information and papers according to
target audience; and to edit and proofread documents to ensure clarity of meaning and conformity to organisational
3. numeracy skills to access and retrieve data; and
4. problem-solving skills to determine document design and production processes.

Required knowledge:
Evidence required to demonstrate competency in this course include:
1. Appropriate technology for production requirements;
2. functions and features of contemporary computer applications;
3. organisational policies, plans and procedures; and
4. organisational requirements for document design e.g. sty

Teaching Schedule

The teaching schedule below incorporates the two competencies co-delivered. The assessment tasks relate specifically to the Design and Produce Business documents competency unless specified.  The first table is for Full time students.  The second table is for Flexed students

The topics follow the Produce Job costing Information course with the assessments linked to the appropriate topics

Weekly program for FULL TIME Students

Week Date Tutorial Topic as per Student Learning Guide Assessment Tasks for Design and Produce Business documents
1  July 7 Introduction to course including review
of course guide, weekly program and
assessment guide and use of the DLS.
 Read Topic 1 and 2 class notes from Blackboard files
Do ST qns 1.1-1.8 from text
Qns: 1.3-1.7, 1.16-1.17 from text
2  July 14 Introduction
 Questions continued from above
3  July 21

Inventory Management

Do qns
ST 3.1-3.2, 4.3-4.5
Qns 3.1-3.3, 3.

 Assessment task 1 Use Email technology to send a message (with attached business document)

The document to be attached is to be designed by you under teacher direction.  It can be done using Word/Powerpoint/MYOB

4  July 28 Inventory Management
Inventory Management-(Purchasing
and storage)
 Continue questions from above
 Assessment task 2 Stock cards using Excel
5  Aug 4  Materials Control
Materials Control
6  Aug 11

Materials Accounting

Read topics 7-8 on Blackboard



Assessment task 3 Reorder points for Stock  using excel IF statements

7  Aug 18  Labour Control
 Labour Accounting 

 Do qns 5.2-5.7 from textbook
8  Aug 25  Labour Control
 Labour Accounting
 complete  questions from above
   Sep 1


Mid Semester break



9  Sep 8


Test 1 covering topics 1-6



10 Sep 15


Accounting for Manufacturing
Do qns 6.1, 6.2,.6.4, 6.20, 6.30, 6.24, 6.26

 Assessment task 4-Excel solution to Budget exercise

Assignment -handout

11 Sep 22

.Job costing

Do qns 8.1, 8.2, 8.3, 8.7, 8.9, 8.12



12  Sep 29

 Job costing for service Organisations

Handout in class exercises


 Assessment task 5 Job Cost allocation summary linked to manufacturing Ledger accounts using excel


13  Oct 6

 Manufacturing Statements

Do qns 2.1-2.4, 2.13, 2.14, 2.12

Complete qns above

14  Oct 13

Revision for Test 2 

15  Oct 20  Test 2 covering topics 9-11  Test 2
16 Oct 27 Retests/Resubmissions  Resubmissions of any of the 5 assessment tasks detailed above

 Weekly Program for FLEXED Students

Week Date Tutorial Topic as per Student Learning Guide Assessment
1 July 7

Self directed learning

Introduction to course including review
of course guide, weekly program and
assessment guide and use of the Black board.
Read Topic 1 and 2 class notes from Blackboard files
Do ST qns 1.1-1.8 from text
Qns: 1.3-1.7, 1.16-1.17 from text

2 July 14

Class attendance

Review activities listed for week 1  

Inventory Management

Do qns
ST 3.1-3.2, 4.3-4.5
Qns 3.1-3.3, 3

 Use Email technology to send a message with an attached document.  Document to be prepared under the direction of the teacher using Word/Powerpoint/MYOB.  Due in week 3
3 July 21

Self Directed learning

Complete activities for week 2 above



 Assessment 1 due this week
4 Jul 28 Class attendance 

Review of self directed activities

Materials Control
ST 3.1, 3.2

Questions 3.1, 3.2, 3.3, 3.6, 3.7 3.8

Self test questions: 4.3, 4.4, 4.5,



 Assessment 2 due this week.  Stock cards using Excel
5 Aug 4


 Self directed learning

Complete questions from above (week 4)

 Assessment task 3 due this week.  Reorder points for Stock using excel
6 Aug 11  

Class attendance

Labour Control

Read topics 7-8 on Blackboard
Do qns 5.2-5.7 from textbook




7 Aug 18 Class attendance

Review topics 7-8
Do qns 5.2-5.7 form text


8 Aug 25

 Review of topics so far in preparation for test
Preparation of Manufacturing Budget manually for construction in Excel for assessment

  Sep 1


Mid Semester Break





Student preparation for test no 1 for Job Costing 


9 Sep 8


Self Directed learning

Read topics 9-9(f) from Blackboard
Do qns 6.1, 6.2,.6.4, 6.20, 6.30, 6.24, 6.26

 Test 1 covering Topics 1-6
10 Sep 15


Class Attendance

Test 1 covering Introduction, Inventory and labour topics




Assessment task 4 due this week -Manufacturing budget


11 Sep 22  Self directed learning

Read topic10 from Blackboard
Do qns 8.1, 8.2, 8.3, 8.7, 8.9, 8.12


12 Sep 29


Class Attendance

Collaborative session

Details to follow

 Assessment task 5 due this week. Job Cost allocation summary linked to manufacturing Ledger accounts
13 Oct 6  Self Directed learning 

 Self Test 2.1
2. Self Test 2.3 (Total WIP ONLY)
3. Self Test 2.4
4. Question 2.13
5. Question 2.14
6. Other questions may be attempted if required. E.g. 2.12 (shows a different way
to do Work in Process

14 Oct 13

 Class Attendance

Revision for Test 2

15 Oct 20

 Class Attendance

Test 2 covering topics 9-11

16 Oct 27 Class attendance for resubmissions  Resubmissions of any of the 5 assessment tasks

Learning Resources

Prescribed Texts

NO prescibed Text as program will be linked to Text used in Produce Job Costing Information


Other Resources


Material placed on the Learning Hub for students to access. This covers Powerpoint slides and also Student class outlines.


Overview of Assessment

A range of assessments will be required and include the following:

• Send a message (with attachments) to their teacher using email technology.
• Prepare a report to Management on Budget versus actual results using WORD or POWERPOINT or both
• Complete a set of Journal and Ledger entries manually and electronically using EXCEL
• Prepare a linked document showing the Manufacturing Statement (Report) completed from the Ledger accounts (EXCEL)
• Complete a set of Stock cards using EXCEL
• Complete an exercise using reorder points to calculate stock orders required using IF statements in EXCEL
• Design a Tax Invoice document using WORD

Assessment Tasks

Overview of Assessment:
To be deemed competent, students must demonstrate an understanding of all elements of the two competencies.
 Assessment methods have been designed to measure achievement of each competency in a flexible manner
over multiple tasks. Students are advised that they are likely to be asked to personally demonstrate their assessment
work to their teacher to ensure that the relevant competency standards are being met.  

Assessment Tasks:
The following range of assessment methods will be used to assess practical skills and knowledge as part of
this program:
1. Evaluating an integrated activity which combines the elements of competency for the unit or  related units
of competency;
2. oral or written questioning on underpinning knowledge and skills which may include formal examinations;
3. evaluating samples of work;
4. direct questioning combined with review of evidence; 
5 review of final printed documents; 
6 demonstration of techniques; and
7. oral or written questioning to assess knowledge of software applications.

Assessment Tasks
You are required to complete all assessment tasks  successfully complete to be deemed
competent in this cluster. The assessment tasks are as follows:

Students will be expected to complete the tasks below:

 1. Send a message (with attachments) to their teacher using email technology. Design a Tax Invoice document using WORD/Powerpoint/MYOB as the attachment
 2. Complete a set of Stock cards using EXCEL
 3   Complete an exercise using reorder points to calculate stock orders required using IF statements in EXCEL
 4  Complete a Manufacturing budget manually and electronically using EXCEL
 5.   Prepare a linked document showing the Job cost allocation summary linked to the Manufacturing Ledger accounts (EXCEL)


The due dates (approximate) for the tasks are included in the table under teaching Schedule

In addition there are 2 assessment tasks in the Produce Job costing competency which must be completed satisfactorily to attain a competent grading for this cluster.

Those assessment tasks are detailed in the Course guide for Produce Job costing Information

Assessment Matrix

Assessment Matrix
Submission Requirements 

You should:
• Ensure that you submit assessments on or before the due date. If your performance in the assessment is affected by
unexpected circumstances, you should consider applying for Special Consideration. Information on the process and
application forms is available at;ID=ls0ydfokry9rz website.
• Always retain a copy of your assessment tasks (hard copy and soft copy).
• When you submit work for assessment at RMIT University you need to use a cover sheet that includes a declaration
and statement of authorship. You must complete, sign and submit a cover sheet with all work you submit for
assessment, whether individual or group work. On the cover sheet you declare that the work you are presenting for
assessment is your own work. An assignment cover sheet for submission of work for assessment is available on
• Each page of your assessment should include footer with your name, student number, the title of the assessment,
unit code and title and page numbers.

Marking Guide (competency):
Vocational Education and Training (VET) is based on current industry needs and the focus on preparing you for the
workplace. Because VET courses are informed by practical application of knowledge and skills, they are based on a
system known as ‘competency based training’ (CBT). So when you are assessed in VET it is about whether you are
competent to do the job, as well as having a firm grasp on the knowledge and skills required to do that job, as opposed
to traditional curriculum based education settings that are often based on knowledge retention.
You need to demonstrate you are competent in each element of the unit of competency you are studying.
You will receive feedback on each assessment task that will inform you whether you are competent or not and how well
you are performing. Once competent in all elements of the unit you receive a competency grading.
Please refer to the Final Grades table below.
Marking Guide (Grading)
After achieving competency we then grade your performance in the unit; this gives you the opportunity to have the
level of your performance formally recognized against industry standards and employability skills.

The grading is according to the following criteria:
We are looking for a high level of ability to complete all tasks independently as per the specifications as well as
demonstrating a high level of initiative in your approach to establishing an maintaining a payroll system, performing

We are looking for depth of understanding of the key concepts and knowledge required in establishing an maintaining
a payroll system, performing financial calculations and designing and producing business documents. You should be
able to demonstrate a thorough understanding of all applicable performance criteria in all the assessment tasks.

We are looking for appropriate use of technology to assist in presenting all tasks clearly and suitable for the intended
audience. You also need to show an understanding of the kinds of problems that can arise in establishing an
maintaining a payroll system, performing financial calculations and designing and producing business documents and
how these might be addressed.

We expect to see students organise and plan their work schedule effectively and be able to self manage them time
both in-class and when undertaking self-directed learning. We also expect the timely completion and submission of all
required assessment tasks.

We expect to see contributions to relevant discussions during scheduled sessions. In addition your tasks should
demonstrate a very good understanding of the elements of establishing an maintaining a payroll system, performing
financial calculations and designing and producing business documents.
Final Grades table:
CHD Competent with High Distinction
CDI Competent with Distinction
CC Competent with Credit
CAG Competency Achieved – Graded
NYC Not Yet Competent
DNS Did Not Submit for assessment
Further information regarding the application of the grading criteria will be provided by your teacher

Other Information

Late Submission Procedures
You are required to submit assessment items and/or ensure performance based assessment is completed by the due dates.
If you are prevented from submitting an assessment item on time, by circumstances outside your control, you may apply in advance to your teacher for an extension to the due date of up to seven calendar days.
More Information:
Form to use:
Where an extension of greater than seven days is needed, you must apply for special consideration. Applications for special consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination.
More Information:;ID=g43abm17hc9w
Form to use:

Resubmissions (VET Programs):
If you are found to be Not Yet Competent in a Course Assessment Task you will be allowed one resubmission only. Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the resubmission. The highest grade you will receive if your resubmission is successful is “CAG”.
If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.

Adjustments to Assessment
In certain circumstances students may be eligible for an assessment adjustment. For more information about the circumstances under which the assessment arrangements might be granted please access the following website:
More Information:;ID=7usdbki1fjf31

Course Overview: Access Course Overview