Course Title: Design and produce business documents

Part B: Course Detail

Teaching Period: Term2 2015

Course Code: BUSM6232C

Course Title: Design and produce business documents

School: 650T Vocational Business Education

Campus: City Campus

Program: C4324 - Certificate IV in Accounting

Course Contact : Ian Nash

Course Contact Phone: +61 3 99255733

Course Contact Email:ian.nash@rmit.edu.au


Name and Contact Details of All Other Relevant Staff

Anjella Davydovemail: anjella.davydov@rmit.edu.au

Nominal Hours: 80

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

None

Course Description

This unit describes the performance outcomes, skills and knowledge required to design and produce various business documents and publications. It includes selecting and using a range of functions on a variety of computer applications.
No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement
 


National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBITU306A Design and produce business documents

Element:

1. Select and prepare resources

Performance Criteria:

1.1. Select and use appropriate technology and software applications to produce required business documents
1.2. Select layout and style of publication according to information and organisational requirements
1.3. Ensure document design is consistent with company and/or client requirements, using basic design principles
1.4. Discuss and clarify format and style with person requesting document/publication

Element:

2. Design document

Performance Criteria:

2.1. Identify, open and generate files and records according to task and organisational requirements
2.2. Design document to ensure efficient entry of information and to maximise the presentation and appearance of information
2.3. Use a range of functions to ensure consistency of design and layout
2.4. Operate input devices within designated requirements

Element:

3. Produce document

Performance Criteria:

3.1. Complete document production within designated time lines according to organisational requirements
3.2. Check document produced to ensure it meets task requirements for style and layout
3.3. Store document appropriately and save document to avoid loss of data
3.4. Use manuals, training booklets and/or help-desks to overcome basic difficulties with document design and production

Element:

4. Finalise document

Performance Criteria:

4.1. Proofread document for readability, accuracy and consistency in language, style and layout prior to final output
4.2. Make any modifications to document to meet requirements
4.3. Name and store document in accordance with organisational requirements and exit the application without data/loss damage
4.4. Print and present document according to requirements


Learning Outcomes



Details of Learning Activities

 THIS COURSE IS CO-DELIVERED WITH COSC6163C  PRODUCE JOB COSTING INFORMATION. 
AS A RESULT, TWO COURSE GUIDES HAVE BEEN PREPARED BUT ONLY THE ELEMENTS, PERFORMANCE CRITERIA, CRITICAL
ASPECTS, KNOWLEDGE AND SKILLS REQUIREMENT FOR EACH COURSE WILL BE SPECIFIC TO EACH
COURSE (GUIDE). THE REMAINDER OF THE INFORMATION SUCH AS "TEACHING ACTIVITIES", "TEACHING
SCHEDULE", "RESOURCES" AND "ASSESSMENTS TASKS AND ASSESSMENT MATRIX" WILL BE THE SAME
ON ALL TWO COURSE GUIDES

Using the textbook and other materials, students will be progressively introduced to both JOB COSTING  with EXCEL  and manually together with designing and
producing business documents. The Job Costing course involves both theory and practical learning activities as well as
students enhancing these skills on the Excel software. Students will learn to produce documents via Microsoft
Excel and Word and using the Excel software as well as web based systems such as email. Students will be taught
to perform calculations extensively both manually via in-class exercises and in particular,
using Excel where they will be taught basic functions from this software package. We expect you to participate and
contribute in all scheduled learning activities.

Students will be required to complete some of the assigned tasks in their own time in order to satisfactorily cover the requirements of both Competencies
The Critical Aspects of Evidence, Knowledge and Skills Requirement and Employability Skills specific to this
course of study are as follows:
Critical aspects of evidence  required to demonstrate competency in this unit are:

1. Designing and producing a minimum of 3 completed business documents, using at least 2 software applications in
the production of each document;
2. using appropriate data storage options; and
3. knowledge of the functions and features of contemporary computer applications.

Skills:
Evidence required to demonstrate competency in this course include:
1. Keyboarding and computer skills to complete a range of formatting and layout tasks;
2. literacy skills to read and understand a variety of texts; to prepare general information and papers according to
target audience; and to edit and proofread documents to ensure clarity of meaning and conformity to organisational
requirements;
3. numeracy skills to access and retrieve data; and
4. problem-solving skills to determine document design and production processes.

Required knowledge:
Evidence required to demonstrate competency in this course include:
1. Appropriate technology for production requirements;
2. functions and features of contemporary computer applications;
3. organisational policies, plans and procedures; and
4. organisational requirements for document design e.g. sty


Teaching Schedule

The teaching schedule below incorporates the two competencies co-delivered. The assessment tasks relate specifically to the Design and Produce Business documents competency unless specified.  The first table is for Full time students.  The second table is for Flexed students

The topics follow the Produce Job costing Information course with the assessments linked to the appropriate topics

Weekly program for FULL TIME Students

WeekDateTutorial Topic as per Student Learning GuideAssessments (specific to Design and Produce Business Documents)
1 July 6Introduction to course including review
of course guide, weekly program and
assessment guide and use of the DLS.
 Read Topic 1 and 2 class notes from Blackboard files
Do ST qns 1.1-1.8 from text
Qns: 1.3-1.7, 1.16-1.17 from text
 
2 July 13Introduction
Terminology
 Questions continued from above
 
3 July 20

Inventory Management

Do qns
ST 3.1-3.2, 4.3-4.5
Qns 3.1-3.3, 3. 

 Reorder points for Stock using excel (Due date w/e July 24)
4 July 27Inventory Management
Inventory Management-(Purchasing
and storage)
 Continue questions from above
 Stock cards using Excel (Due date w/e July 31)

 

5 Aug 3Materials Control

 Prepare Business document using WORD.  Attach doc to email and send to Ian Nash or your teacher
 (Due date w/e Aug 7)

6 Aug 10

Materials Accounting

Read topics 7-8 on Blackboard 

 

7 Aug 17 Labour Control
 Labour Accounting 

 Do qns 5.2-5.7 from textbook
 
8 Aug 24 Labour Control
 Labour Accounting
 complete  questions from above
 
  Aug 31 Mid Semester break  August 31 - Sept 4

 Mid Semester break

9 Sept 7

Accounting for Manufacturing
overhead
 Do qns 6.1, 6.2,.6.4, 6.20, 6.30, 6.24, 6.26

 
10 Sept 14

Job costing

Do qns 8.1, 8.2, 8.3, 8.7, 8.9,           

 Job Cost allocation summary linked to manufacturing Ledger accounts

(Due date w/e Sept 18)

11 Sept 21

Job costing for service Organisations

Handout in class exercises.

  

12 Sept 28

Manufacturing Statements

Do qns 2.1-2.4, 2.13, 2.14, 2.12 

 Preparation of Manufacturing Budget using Excel (due date w/e Oct 2)

 

13 Oct 5

 Manufacturing statements continued

Complete qns above

 
14 Oct 12

Revision for Test 2 

 
15 Oct 19 Test 2 covering topics 9-11 
16

Oct 26

 

Retests/Resubmissions 

 Weekly Program for FLEXED Students

WeekDateTutorial Topic as per Student Learning GuideAssessment
1

 July 6

 

Introduction to course including review
of course guide, weekly program and
assessment guide and use of the DLS.
Read Topic 1 and 2 class notes from Blackboard files
Do ST qns 1.1-1.8 from text
Qns: 1.3-1.7, 1.16-1.17 from text

 
2

 July 13

 

Inventory Management

Do qns
ST 3.1-3.2, 4.3-4.5
Qns 3.1-3.3, 3. 

 
3

 July 20

 

Inventory Management

Do qns
ST 3.1-3.2, 4.3-4.5
Qns 3.1-3.3, 3. 

 
4

 July 27

 

Material Control

 

 Stock cards using Excel (Due date w/e July 31)

Reorder points for Stock using excel (Due date w/e July 31)

5

 Aug 3

 

Materials Control

Labour Control

  Prepare Business document using WORD. Attach doc to email and send to Ian Nash or your teacher 
 (Due date w/e Aug 7)

 

6

 Aug 10

 

Labour Control

Read topics 7-8 on Blackboard
Do qns 5.2-5.7 from textbook
 

 

 

7

 Aug 17

 

Non attendance week

Review topics 7-8

Review of topics so far in preparation for test 

 
8

 Aug 24

 

Revision for Test 1

 
 

 Aug 31

 

 Mid Semester Break

 

 

                  

 

 

9

 Sep 7

 

Test 1 covering Introduction, Inventory and labour

 

 

 

10

 Sep 14

 

Manufacturing Overhead

Do qns 6.1, 6.2,.6.4, 6.20, 6.30, 6.24, 6.26 

 
11

 Sep 21

 

 

Job costing
Do qns 8.1, 8.2, 8.3, 8.7, 8.9, 8.12

 
12

 Sep 28

 

Manufacturing Statements

Do qns 2.1-2.4, 2.13, 2.14, 2.12


 

Job Cost allocation summary linked to manufacturing Ledger accounts
(Due date w/e Oct 2)

13

 Oct 5

 

Non AttendancePreparation of Manufacturing Budget using Excel
(due date w/e Oct 9)
14

 Oct 12

 

Revision for Test 2

 
15

 Oct 19

 

Test 2 covering topics 9-11

 
16

 Oct 26

 

Class attendance for resubmissions 


Learning Resources

Prescribed Texts

NO prescibed Text as program will be linked to Text used in Produce Job Costing Information


References


Other Resources

Material placed on the Learning Hub for students to access. This covers Powerpoint slides and also Student class outlines.

FOR ONLINE COLLABORATE SESSION, PLEASE ENSURE YOU HAVE JAVE INSTALLED ON YOUR COMPUTER https://java.com/en/download/index.jsp AND A HEADSET AND MICROPHO


Overview of Assessment

A range of assessments will be required and include the following:

• Send a message (with attachments) to their teacher using email technology.
• Prepare a report to Management on Budget versus actual results using WORD or POWERPOINT or both
• Complete a set of Journal and Ledger entries manually and electronically using EXCEL
• Prepare a linked document showing the Manufacturing Statement (Report) completed from the Ledger accounts (EXCEL)
• Complete a set of Stock cards using EXCEL
• Complete an exercise using reorder points to calculate stock orders required using IF statements in EXCEL
• Design a Tax Invoice document using WORD
 


Assessment Tasks

Overview of Assessment:
To be deemed competent, students must demonstrate an understanding of all elements of the two competencies.
 Assessment methods have been designed to measure achievement of each competency in a flexible manner
over multiple tasks. Students are advised that they are likely to be asked to personally demonstrate their assessment
work to their teacher to ensure that the relevant competency standards are being met.  


Assessment Tasks:
The following range of assessment methods will be used to assess practical skills and knowledge as part of
this program:
1. Evaluating an integrated activity which combines the elements of competency for the unit or  related units
of competency;
2. oral or written questioning on underpinning knowledge and skills which may include formal examinations;
3. evaluating samples of work;
4. direct questioning combined with review of evidence; 
5 review of final printed documents; 
6 demonstration of techniques; and
7. oral or written questioning to assess knowledge of software applications.

Assessment Tasks
You are required to complete all assessment tasks  in both units successfully to be deemed
competent in this cluster. The assessment tasks are as follows:

Students will be expected to complete the tasks below:

•  (W/E 7 Aug)     Send a message (with attachments) to their teacher using email technology.
• (W/E 2 Oct)       Complete a Manufacturing budget manually and electronically using EXCEL
• (W/E 18 Sep)    Prepare a linked document showing the Job cost allocation summary linked to the Manufacturing Ledger accounts (EXCEL)
• (W/E 31 July)   Complete a set of Stock cards using EXCEL
• (W/E 24 July)   Complete an exercise using reorder points to calculate stock orders required using IF statements in EXCEL
• (W/E 7 Aug)     Design a Business document using WORD

The due dates (approximate) for the tasks are included in the table under teaching Schedule

In addition there are 3 assessment tasks in the Produce Job costing competency which must be completed satisfactorily to attain a competent grading for this cluster.

Those assessment tasks are detailed in the Course guide for Produce Job costing Information


Assessment Matrix

Assessment Matrix
Submission Requirements 

You should:
• Ensure that you submit assessments on or before the due date. If your performance in the assessment is affected by
unexpected circumstances, you should consider applying for Special Consideration. Information on the process and
application forms is available at http://rmit.edu.au/browse;ID=ls0ydfokry9rz website.
• Always retain a copy of your assessment tasks (hard copy and soft copy).
• When you submit work for assessment at RMIT University you need to use a cover sheet that includes a declaration
and statement of authorship. You must complete, sign and submit a cover sheet with all work you submit for
assessment, whether individual or group work. On the cover sheet you declare that the work you are presenting for
assessment is your own work. An assignment cover sheet for submission of work for assessment is available on
blackboard.
• Each page of your assessment should include footer with your name, student number, the title of the assessment,
unit code and title and page numbers.

Marking Guide (competency):
Vocational Education and Training (VET) is based on current industry needs and the focus on preparing you for the
workplace. Because VET courses are informed by practical application of knowledge and skills, they are based on a
system known as ‘competency based training’ (CBT). So when you are assessed in VET it is about whether you are
competent to do the job, as well as having a firm grasp on the knowledge and skills required to do that job, as opposed
to traditional curriculum based education settings that are often based on knowledge retention.
You need to demonstrate you are competent in each element of the unit of competency you are studying.
You will receive feedback on each assessment task that will inform you whether you are competent or not and how well
you are performing. Once competent in all elements of the unit you receive a competency grading.
Please refer to the Final Grades table below.
Marking Guide (Grading)
After achieving competency we then grade your performance in the unit; this gives you the opportunity to have the
level of your performance formally recognized against industry standards and employability skills.

The grading is according to the following criteria:
1. LEVEL OF INDEPENDENCE, INITIATIVE, ENTERPRISE AND PERFORMANCE OF WORK TASK
We are looking for a high level of ability to complete all tasks independently as per the specifications as well as
demonstrating a high level of initiative in your approach to establishing an maintaining a payroll system, performing

2. DEMONSTRATED BREADTH OF UNDERPINNING KNOWLEDGE AND A WILLINGNESS TO CONTINUE
LEARNING
We are looking for depth of understanding of the key concepts and knowledge required in establishing an maintaining
a payroll system, performing financial calculations and designing and producing business documents. You should be
able to demonstrate a thorough understanding of all applicable performance criteria in all the assessment tasks.

3. TECHNIQUES & PROCESSES, TECHNOLOGY SKILLS AND PROBLEM SOLVING
We are looking for appropriate use of technology to assist in presenting all tasks clearly and suitable for the intended
audience. You also need to show an understanding of the kinds of problems that can arise in establishing an
maintaining a payroll system, performing financial calculations and designing and producing business documents and
how these might be addressed.

4. WORK ORGANISATION, PLANNING AND SELF MANAGEMENT
We expect to see students organise and plan their work schedule effectively and be able to self manage them time
both in-class and when undertaking self-directed learning. We also expect the timely completion and submission of all
required assessment tasks.

5. COMMUNICATION, PEOPLE NETWORKING, LANGUAGE AND INTERPERSONAL SKILLS AND TEAMWORK
We expect to see contributions to relevant discussions during scheduled sessions. In addition your tasks should
demonstrate a very good understanding of the elements of establishing an maintaining a payroll system, performing
financial calculations and designing and producing business documents.


Final Grades table:
CHD Competent with High Distinction
CDI  Competent with Distinction
CC   Competent with Credit
CAG Competency Achieved – Graded
NYC Not Yet Competent
DNS Did Not Submit for assessment
Further information regarding the application of the grading criteria will be provided by your teacher

Other Information

Late Submission Procedures
You are required to submit assessment items and/or ensure performance based assessment is completed by the due dates.
If you are prevented from submitting an assessment item on time, by circumstances outside your control, you may apply in advance to your teacher for an extension to the due date of up to seven calendar days.
More Information: http://www.rmit.edu.au/students/assessment/extension
Form to use: http://mams.rmit.edu.au/seca86tti4g4z.pdf
Where an extension of greater than seven days is needed, you must apply for special consideration. Applications for special consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination.
More Information: http://www.rmit.edu.au/browse;ID=g43abm17hc9w
Form to use: http://mams.rmit.edu.au/8a5dgcaqvaes1.pdf

Resubmissions (VET Programs):
If you are found to be Not Yet Competent in a Course Assessment Task you will be allowed one resubmission only. Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the resubmission. The highest grade you will receive if your resubmission is successful is “CAG”.
If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.

Adjustments to Assessment
In certain circumstances students may be eligible for an assessment adjustment. For more information about the circumstances under which the assessment arrangements might be granted please access the following website:
More Information: http://rmit.edu.au/browse;ID=7usdbki1fjf31

Course Overview: Access Course Overview