Course Title: Manage payroll

Part B: Course Detail

Teaching Period: Term2 2014

Course Code: ACCT5270C

Course Title: Manage payroll

School: 650T TAFE Business

Campus: City Campus

Program: C5221 - Diploma of Business Administration

Course Contact : Sylvia Baroutis

Course Contact Phone: 03 9925 5469

Course Contact Email:sylvia.baroutis@rmit.edu.au


Name and Contact Details of All Other Relevant Staff

Helen.Mustafa@rmit.edu.au

Nominal Hours: 30

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

None

Course Description

This unit describes the performance outcomes, skills and knowledge required to establish and monitor security procedures for managing organisational payroll services and to calculate and process salary payments, group taxation and related payments.


No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
 


National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBFIM502A Manage payroll

Element:

1. Establish procedures for the management of payroll

Performance Criteria:

1.1. Establish security procedures that ensure the confidentiality and security of payroll information
1.2. Ensure procedures guarantee substantiation of claims for allowances
1.3. Establish control measures to safeguard organisation's financial resources in accordance with legislative and organisational requirements
1.4. Establish systems to ensure that statutory obligations are met and records are kept for the period determined by government legislation
 

Element:

2. Prepare payroll data

Performance Criteria:

2.1. Use nominated industrial awards, contracts and government legislation to calculate gross pay and annual salaries
2.2. Calculate statutory and voluntary deductions using government and employee documentation
2.3. Provide payroll data to payroll processor for calculation within designated time lines
 

Element:

3. Authorise payment of salaries

Performance Criteria:

3.1. Check payroll, and authorise salaries and wages for payment in accordance with organisational policy and procedures
3.2. Reconcile salaries, wages and deductions in accordance with organisational policy and procedures
3.3. Deal with salary, wage and related enquiries in accordance with organisational policy and procedures
 

Element:

4. Administer salary records

Performance Criteria:

4.1. Process declaration forms for new and existing employees in accordance with Australian Taxation Office requirements
4.2. Forward periodic deductions to nominated creditors within designated time lines
4.3. Prepare and despatch payments to government authorities accurately and in accordance with the relevant government legislation
4.4. Calculate and transcribe group tax amounts and make payments in accordance with taxation procedures
4.5. Prepare and reconcile employee group certificate amounts from salary records
 


Learning Outcomes



Details of Learning Activities

Learning activities will include class and group discussions, exercises and ’hands-on’ computer activities in relation to MYOB and payroll management.


Teaching Schedule

WeekContentAssessment

1

7 July

Introduction to course
Payroll legislation and requirements
Underpinning knowledge
Class discussion
Unit 2 - Student textbook
(A Step by Step Approach to Managing Payroll - MYOB AccountRight v19)

 

2

14 July

Setting up payroll
Payroll procedures
Class discussion
Activity - Unit 3 - Student textbook
 Potfolio assessment

3

21 July

Setting up Superannuation Funds
Class discussion
Activity - Unit 3 - Student textbook
 Potfolio assessment

4

28 July

Completion of setup of employees
Class discussion
Activity - Unit 3 - Student textbook
 Potfolio assessment

5

4 August

Processing payroll data
Class discussion
Activity - Unit 4 - Student textbook
 Potfolio assessment

6

11 August

PAYG Withholding Taxes
Class discussion
Payroll procedures
Activity - Unit 4 - Student textbook

 Potfolio assessment

7

18 August

Payroll procedures
Class discussion
Activity - Unit 5 Student textbook
Assessment 1
Portfolio due

8

25 August

 

Employer/employee obligations
Class discussion
Activity - Unit 6 Student textbook

                                       NOTE 1-5 September is Mid-semester break
 

 

9

8 September

Timesheets
Class discussion
Activity - Unit 7 Student textbook

 

 

10

15 September

Other payroll issues
Class discussion
Salary sacrifice
Long service leave
Termination payments
Activities -  Units 8/9 Student textbook

 

11

22 September

Payroll exerciseAssessment 2
Consolidation Exercise

12

29 September

Revision 

13

6 October

Practical Placement (TO BE CONFIRMED) 

14

13 October

Practical Placement (TO BE CONFIRMED) 

15

20 October

Applying your skills/knowledge Final Assessment

16

27 October

Resits 


Learning Resources

Prescribed Texts

A Step by Step Approach to Manage Payroll MYOB AccountRight Plus v19, Brown, M, Software Publications Pty Ltd


References


Other Resources

RMIT Library

myRMIT Studies


Overview of Assessment

Assessment may incorporate a variety of methods including in-class exercises, problem-solving exercises, assignments, group or individual projects, presentations and written or practical tests, as well as homework activities.

Other activities may be workplace-based or simulated work practices. These may include the production of technical requirements documents, direct observation of workplace practices and the presentation of a portfolio of evidence. This portfolio may include documents, photographs, video and/or audio files.

Students are advised that they are likely to be asked to personally demonstrate their assessment work to their teacher to ensure that the relevant competency standards are being met. Students will be provided with feedback throughout the course to check their progress.
 


Assessment Tasks

Assessments are based on the prescribed text - A Step by Step Approach to Manage Payroll MYOB AccountRight Plus v19, Brown, M. Software Publications Pty Ltd, Sydney.

Assessment 1 - Portfolio of Evidence (Due weekly)

Students should complete set exercises as set out in the Teaching Schedule.  These should be shown to your teacher in class on a weekly basis who will provide ongoing feedback.  You should collate the exercises in a ’Portfolio of Evidence’.

Assessment 2 - In class Consolidation Exercise (Due Week 12)

This assessment will be held in a supervised class setting.  It will be an ’open book’ case-study assessment on a range of payroll topics when you will demonstrate your competency in the elements using the computer package MYOB.

Assessment 3 - Final Assessment (Due Week 15)

This assessment will be held in a supervised class setting.  It will be an ’open-book’ case study assessment on a range of payroll topics when you will demonstrate your competency in the elements using the computer package MYOB.

Students must pass all assessments to be competent in this course.

Submission Requirements

Assessment tasks need to be submitted via MyRMIT (BLACKBOARD) or hard copy, if required.

Late Submission Procedures

You are required to submit assessment items and/or ensure performance based assessment is completed by the due dates.

If you are prevented from submitting an assessment item on time, by circumstances outside your control, you may apply in advance to your teacher for an extension to the due date of up to seven calendar days.

More information: http://www.rmit.edu.au/students/assessment/extension

Form to use: http://mams.rmit.edu.au/seca86tti4g4z.pdf

Where an extension of greater than seven days is needed, you must apply for special consideration. Applications for special consideration must be submitted no later than two working days after the assessment task deadline or schedule examination.

More information: http://www.rmit.edu.au/browe:ID=g43abm17hc9w

Form to use: http://mams.rmit.edu.au/8a5dgcaqvaes1.pdf

Resubmissions

If you are found to be Not Yet Competent in a Course Assessment Task you will be allowed one submission only. Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the submission. The highest grade you will receive if your resubmission is successful is “CAG”.

If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.

Adjustments to Assessment

In certain circumstances students may be eligible for an assessment adjustment. For more information about the circumstances under which the assessment arrangements might be granted please access the following website:

More information: http://rmit.edu.au/browe:ID=7usdbki1fjf31

You should:

• Ensure that your submit assessments on or before the due date. If your performance in the assessment is affected by unexpected circumstances, you should consider applying for Special Consideration. Information on the process and application forms are available through myRMIT and links in the Student Diary.
• Always retain a copy of your assessment tasks (hard copy and soft copy)
• When you submit work for assessment at RMIT University you need to use a cover sheet that includes a declaration and statement of authorship. You must complete, sign and submit a cover sheet with all work you submit for assessment, whether individual or group work. On the cover sheet you declare that the work you are presenting for assessment is your own work. An assignment cover sheet for submission of work assessment is available on Blackboard.
• Each page of your assessment should include footer with your name, student number, the title of the assessment, unit code and tile and page numbers.
 

Special Consideration

Special Consideration is a process that enables the University to take account of unexpected circumstances such as illness, injury or bereavement that affect a student’s performance in assessment.  Forms are available from

http://www.rmit.edu.au/students/forms

Further information can be accessed from

http://www.rmit.edu.au/students/specialconsideration

Variations to Assessment

A change will not be made to the form or forms of assessment as detailed in the Course Guide unless:

1.  the students enrolled in that course have received notice in writing of the proposed change; and

2. the change is approved by the Head of School and not less than 70% of the students enrolled in that course.

Appealing Assessment

You are entitled to appeal assessment results.  Refer to RMIT Policy - Appeal Against Assessment Result available at http://www.rmit.edu.au/governance/policies in the Teaching and learning Policy area.

Students are required to attempt all assessments and be rated as competent against all performance criteria to pass the course.

Recognition of Prior Learning and Credit Transfer

RMIT University recognises nationally accredited or endorsed qualifications and statement of attainment issued to the student by other Registered Training Organisations (RTO’s).  Also, RMIT provides credit for work experience or other forms of life experience that match the learning outcomes/competencies of RMIT courses.  You must provide evidence that is current, relevant, valid and verifiable that your experience matches the learning outcomes/competencies of the relevant course for which you are seeking credit.  This evidence may include formal qualifications (certificates etc); work samples, references; documents, etc.  Please speak to your teacher before applying.

To apply, you should obtain an RPL Information Sheet. Forms are available on the RMIT website at http://www.rmit.edu.au/student-records/studentforms. You should complete the appropriate form (RPL and/or Credit Transfer), attach the relevant supporting documentation and submit the form to your facilitator for this unit.

Marking Guide (competency):

Vocational Education and Training (VET) is based on current industry needs and the focus on preparing you for the workplace. Because VET courses are informed by practical application of knowledge and skills, they are based on a system known as ’competency based training’ (CBT).  So when you are assessed in VET it is about whether you are competent to do the job, as well as having a firm grasp on the knowledge and skills required to do that job, as opposed to traditional curriculum based education settings that are often based on knowledge retention.  You need to demonstrate you are competent in each element of the unit of competency you are studying.  You will receive feedback on each assessment task that will inform you whether you are competent or not and how well you are performing.  Once competent in all elements of the unit you receive a competency grading.

Marking Guide (Grading)

Each assessment task is marked as Competent or Not Yet Competent but not graded until achieving competency across the assessment tasks.  We then grade your performance in the unit; this gives you the opportunity to have the level of your performance formally recognized against industry standards and employability skills.

The grading is according to the following criteria:

1. Level of independence, initiative, enterprise and performance of work task

We are looking for a high level of ability to complete all tasks independently as per the specifications as well as demonstrating a high level of initiative in your approach to managing payroll.

2. Demonstrated breadth of underpinning knowledge and a willingness to continue learning

We are looking for depth of understanding of the key concepts and knowledge required in managing payroll.  You should be able to demonstrate a thorough understanding of all applicable principles for managing payroll in all the assessment tasks.

3. Techniques & processes, technology skills and problem solving

We are looking for appropriate use of technology to assist in managing payroll. You also need to show an understanding of the kinds of problems that can arise in managing payroll in a workplace with people and how these might be addressed.

4. Work organisation, planning and self management

We expect to see ongoing demonstration of an ability to plan your time (both in and outside of class) in order to produce the required work, together with timely submission of all required assessment tasks.

5. Communication, people networking, language and interpersonal skills and teamwork

We expect to see contributions to relevant class discussions and/or group discussions.

FINAL GRADES TABLE:

CHD Competent with High Distinction

CDI Competent with Distinction

CC Competent with Credit

CAG Competency Achieved - Graded

NYC Not Yet Competent

DNS Did Not Submit for Assessment


Assessment Matrix

1. Establish procedures for the management of payroll2. Prepare payroll data3. Authorise payment of salariesAdminister salary recordsUnderpinning skillsUnderpinning knowledge
Assessment 1 - PortfolioXXXXX
Assessment 2 - In class RevisionXXXXX
Assessment 3 - Final AssessmentXXXXX

REQUIRED SKILLS AND KNOWLEDGE
This section describes the skills and knowledge required for this unit.

Required skills
• communication skills to answer enquiries, and to explain and resolve discrepancies with employees
• literacy skills to follow complex financial procedures and to follow and write detailed instructions
• numeracy skills to:
• use financial formulae
• calculate gross and net pay
• compare differing rates of pay over a given time span of the same nature
• prepare cash analysis sheets
• reconcile figures and rectify anomalies to ensure accuracy. 

Required knowledge
• key provisions of relevant legislation from all forms of government, standards, regulations and codes that may affect aspects of business operations, such as:
• Australian Taxation Office regulations
• anti-discrimination legislation
• ethical principles
• codes of practice
• financial legislation
• privacy laws
• relevant industrial awards
• other relevant government and statutory bodies in relation to payroll
• Superannuation Guarantee (Administration) Act and superannuation regulations
• organisational policies and procedures across the full range of tasks required payroll processes.
 

Course Overview: Access Course Overview