Course Title: Manage business document design and development

Part B: Course Detail

Teaching Period: Term1 2011

Course Code: BUSM6243C

Course Title: Manage business document design and development

School: 650T TAFE Business

Campus: City Campus

Program: C5221 - Diploma of Business Administration

Course Contact : Sylvia Baroutis

Course Contact Phone: +61 3 9925 5469

Course Contact Email:sylvia.baroutis@rmit.edu.au


Name and Contact Details of All Other Relevant Staff

Nominal Hours: 80

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

None

Course Description

This unit covers skills and knowledge required to establish standards for the design and production of organisational documents and to manage document design and production processes to ensure agreed standards are met.  Employability Skills are applied where suitable.

It is recommended that you have access to a mobile computing device to allow greater flexibility in terms of where you can work on campus both in and outside class times.


National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBADM506B Manage business document design and development

Element:

1. Establish documentation standards

Performance Criteria:

1.1 Identify organisational requirements for information entry, storage, output, and quality of document design and production

1.2 Evaluate organisation's present and future information technology capability in terms of its effect on document design and production

1.3 Identify types of documents used and required by the organisation

1.4 Establish documentation standards and design tasks for organisational documents in accordance with information, budget and technology requirements

Element:

2. Manage template design and development

Performance Criteria:

2.1 Ensure standard formats and templates suit the purpose, audience and information requirements of each document

2.2 Ensure document templates enhance readability and appearance, and meet organisational requirements for style and layout

2.3 Test templates, obtain organisational and user feedback, and make amendments as necessary to ensure maximum efficiency and quality of presentation

Element:

3. Develop standard text for documents

Performance Criteria:

3.1 Evaluate complex technical functions of software for their usefulness in automating aspects of standard document production

3.2 Match requirements of each document with software functions to allow efficient production of documents

3.3 Test macros to ensure they meet the requirements of each document in accordance with documentation standards

Element:

4. Develop and implement strategies to ensure the use of standard documentation

Performance Criteria:

4.1 Prepare explanatory notes for the use of standard templates and macros using content, format and language style to suit existing and future users

4.2 Develop and implement training on the use of standard templates and macros and adjust the content and level of detail to suit user needs

4.3 Produce, circulate, name and store master files and print copies of templates and macros in accordance with organisational requirements

Element:

5. Develop and implement strategies for maintenance and continuous improvement of standard documentation

Performance Criteria:

5.1 Monitor use of standard documentation templates and macros, and evaluate the quality of documents produced against documentation standards

5.2 Review documentation standards against the changing needs of the organisation, and plan and implement improvements in accordance with organisational procedures


Learning Outcomes



Details of Learning Activities

Learners will experience a two week practical placement where they will demonstrate their knowledge and skills in planning and reviewing administration systems and procedures. Their class activities, self-directed learning and application of employability skills will focus on documenting requirements or modifications to administration system, developing appropriate activities to support system implementation and working with staff to identify system improvements. Learning activities will include in-class discussions, review of business case studies, exercises based on theory and experience, Internet research and  quizzes.


Teaching Schedule

Mid-semester break 21 - 27 April 2011 Elements addressed each week for these two units 
WEEKCONTENTBUSM6243C Manage business document design and development BUSM6242C Plan or review administration systemsASSESSMENTS
1

Overview of courses

Assessments

   
2

Organisational requirements

Good document design

1.1, 1.2 1.1 
3

What technology do we have available?

Document types

Design standards

1.2 - 1.41.1 
4

Standard formats and templates, enhance readability

Layout and style

Testing and editing

2.1 - 2.3 1.2, 1.3 
5

Evaluate complex technical functions

3.1, 3.22.1, 2.2 
6Macros - creating, using and testing3.1 - 3.32.2, 2.3 
7

How to write explanatory notes

Training

4.1 - 4.32.4, 2.5 
8Master files4.3 2.6 
9

Practical Placement

Refer to relevant marking criteria forms on myRMIT Studies

10

Practical Placement

Refer to relevant marking criteria forms on myRMIT Studies

11

Monitor use of standard document templates and macros

Review standards for continuous improvement

5.1, 5.23.1, 3.2 
12Review draft training plansAll 3.3, 3.4 
13Review template designsAllAllPortfolio of Evidence
14

Theory class online

Work on Integrated Project

Conference participation

All

All 
15Finalise Integrated ProjectAllAll
16Student Presentations - Training SessionAll 

Integrated Project and Training Session


Learning Resources

Prescribed Texts

BSBADM503B Plan or review administration systems, Software Publications, 2010

1921657049


References


Other Resources

Admin Toolbox 3 - accessible through myRMIT Studies


Overview of Assessment

Assessment may incorporate a variety of methods including in-class exercises, problem-solving exeercises, assignments, group or individual projects, work log book, work journal and practical placement.  Activities may include the production of technical requirements such as documents, direct observation of workplace practices and the presentation of a portfolio of evidence.  This portfolio may include documents, photographs, video and/or audio files.

Students are advised that they are likely to be asked to personally demonstrate their assessment work to their teacher to ensure that the relevant competency standards are being met.  Students will be provided with feedback throughout the course to check their progress.


Assessment Tasks

Refer to the relevant marking criteria forms on myRMIT Studies

Portfolio of Evidence
Students will compile a portfolio of evidence containing completed exercises taken from the prescribed textbook, the advanced management skills developed from the course work will assist students in the production of their four original document templates created as part of their Integrated Project. Students will submit their portfolio items electronically through myRMIT Studies and student progress will be monitored weekly by the class teacher for regular feedback.

Integrated Project
This integrated project is co-assessed with BUSM6242C (BSBADM503B) Plan or review administration systems. Students will experience a two week practical placement where they will demonstrate their knowledge and skills in planning and reviewing administration systems and procedures suitable for the placement organisation. The project will aim to document requirements or modifications to an administration system of the students’ choice develop appropriate activities to support system implementation and working with staff to identify system improvements for the future.

Please note: You must achieve competence in all elements before a pass grade can be achieved for this course. Due to the complex nature of this unit, you may be required to demonstrate competency more than once.

Assessments submitted late will attract a DNS/NYC grade. Refer to Student Diary for Special Consideration/Extension of Time procedure.

N.B: Students, who have been granted special consideration or are required to resubmit, will be able to submit/sit their assessment by arrangement with the class teacher during the scheduled class time in weeks 17 or 18.


Assessment Matrix

BSBADM506B Manage business document design and developmentTraining SessionIntegrated Project
Critical aspects  
1. Establish documentation standards x
2. Manage template design and development x
3. Develop standard text for documentsxx
4. Develop and implement strategies to ensure the use of standard documentationxx
5. Develop and implement strageies for maintendance and continuous improvement of standard documentationxx
BSBADM503B Plan or review administration systems  
Critcal aspects  
1. Plan or review administration systems  x
2. Implement new or modified administration systems  x
3. Monitor administration system x

 

 

 

 

 

 

 

 

 

 

 

Grading

 

CHDCDCCCPDNS/NYC
Competency Achieved with High DistinctionCompetency Achieved with DistinctionCompetency Achieved with CreditCompetency Achieved with PassDid Not Submit/Not Yet Competent

Course Overview: Access Course Overview