Course Title: Recruit, select and induct staff

Part B: Course Detail

Teaching Period: Term2 2011

Course Code: EMPL5625C

Course Title: Recruit, select and induct staff

School: 650T TAFE Business

Campus: City Campus

Program: C5221 - Diploma of Business Administration

Course Contact : Sylvia Baroutis

Course Contact Phone: +61 3 9925 5469

Course Contact

Name and Contact Details of All Other Relevant Staff

Janet McDonald

Contact: 9925 5134


Nominal Hours: 50

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

There are no pre-requisites or co-requisites for this unit.

Course Description

This unit describes the performance outcomes, skills and knowledge required to execute tasks associated with the recruitment cycle.  No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.

The unit applies to individuals with a role in recruitment, selection and induction functions who work under the direction of a human resources manager.

National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBHRM402A Recruit, select and induct staff


1. Determine job descriptions

Performance Criteria:

1 Clarify time lines and requirement for appointment

2 Assist with preparation of job descriptions which accurately reflect the role requirements in accordance with organisational procedures and legislation, codes and national standards and occupational health and safety (OHS) considerations

3 Consult with relevant personnel about job descriptions

4 Ensure that job descriptions do not contravene legislative requirements

5 Obtain approvals to advertise position


2. Plan for selection

Performance Criteria:

1 Advertise vacancies for staffing requirements in accordance with organisational policies and procedures

2 Consult with relevant personnel to convene selection panel and to develop interview questions

3 Short list applicants

4 Ensure that interview questions do not breach legislative requirements

5 Schedule interviews and advise relevant personnel of times, dates and venues


3. Assess and select applicants

Performance Criteria:

1 Participate in interview process and assess candidates against agreed selection criteria

2 Discuss assessment with other selection panel members

3 Correct any biases or deviations from agreed procedures and negotiate for preferred candidate

4 Contact referees for referee reports

5 Prepare selection report and make recommendations to senior personnel for appointment

6 Advise unsuccessful candidates of outcomes and respond to any queries

7 Complete all necessary documentation in accordance with organisational procedures

8 Secure agreement of preferred candidate


4. Appoint and induct successful candidate

Performance Criteria:

1 Provide successful candidate with employment contract and other documentation

2 Advise managers and staff of starting date and make necessary administrative arrangements for pay and employee record keeping

3 Advise manager and work team of new appointment

4 Arrange induction in accordance with organisational policy

Learning Outcomes

Details of Learning Activities

Students are required to attend all classes to complete activities and in-class assessments. The class activities provide an opportunity to develop skills and apply theory to real life situations. The classroom learning activities students will take a role in are:

  • Case studies
  • Collaborative classroom activities
  • Team activities
  • Peer interaction
  • Role plays
  • Reflection and discussion
  • Reading text book
  • Accessing materials online

Teaching Schedule

Week beginingThemes. TopicsCompetenciesPre-class readingAssessment
Week 1 - 4 July

Course Introduction; Assessment overview; Groups

Week 2 - 11 July

The recruitment lifecycle; Alternatives to recruitment; Recruitment planning tools

BSBHRM402A/01Cole, pp 835-841 
Week 3 - 18 JulyPosition descriptions; Legislative requirementsBSBHRM402A/01Cole, pp 835-841 
Week 4 - 25 JulyPlanning for selection; Advertising

BSBHRM402A/01 & /02

Cole, pp 842-847 
Week 5 - 1 AugPlanning for selection; Selection panels; Interview questions; Shortlisting applicants; Scheduling initerviews and advising applicantsBSBHRM402A/02Cole, pp 847-860 
Week 6 - 8 Aug

Assess and select applicants; The interview process; Selection panels; Developing interview questions; Types of questions - Behavioual questions


Cole, pp 847-860Assessment 1 a/b: PD/Advertisement due
Week 7 - 15 AugAssess and select applicants; Appoint and induct successful condidateBSBHRM402A/03 & /04Cole, pp 861-863Assessment 2 a/b: Interview Questions/Interviews due
Week 8 - 22 AugAppoint and induct successful candidate; Advising managers and staff of new appointmentBSBHRM402A/04Cole, pp 863-868 
 Midsemester break 29 Aug - 2 Sept  
Week 9 - 5 SeptNo class - students attend Practical Placement   
Week 10 - 12 SeptNo class - students attend Practical Placement   
Week 11 - 19 SeptAppoint and induct successful candidate; Advising managers and staff of new appointmentBSBHRM402A/04Cole, pp 863-868 
Week 12 - 26 SeptAppoint and induce successful candidate; InductionBSBHRM402A/04  Assessment 3: Report due
Week 13 - 3 OctAppoint and induct successful candidate; InductionBSBHRM402A/04 Cole, pp 868-871 
Week 14 - 10 OctAppoint and induce successful candidate; Induction BSBHRM402A/04  Assessment 4: Presentation
Week 15 - 17 OctYou as the candidate; Implications for your job search   Assessment 5: Peer Assessment
Week 16 - 24 OctFeedback/Interviews   

Learning Resources

Prescribed Texts

Cole, K, Management theory and practice 4th Edition, Pearson Australia, 2010



Other Resources

Overview of Assessment

Assessment may incorporate a variety of methods including in-class exercises, problem-solving exercises, assignments, group or invidual projects, work log book, work journal and practical placement.  Activities may include the production of technical requirements such as documents, direct observation of workplace practices and the presentation of a portfolio of evidence.  This portfolio may include documents, photographs, video and/or audio files.

Students are advised that they are likely to be asked to personally demonstrate their assessment work to their teacher to ensure that the relevant competency standards are being met. Students will be provided with feedback througout the course to check their progress.

Assessment Tasks

For a full description of the assessment tasks to be completed, you should refer to the assessment sheet available on myRMIT Studies.

Assessment 1a: Review of documentation - Position Description due COB Week 6

You will develop a position description for a new employee to join the Valley View Publishing Organisation. (Details of this organisation can be found in the Admin Toobox).

Assessment 1b: Review of documentation - Advertisement for the position due COB Week 6

You are to develop a suitable advertisement that can be advertised in Saturday’s Age Careers supplement and can also be adapted for online use at You will need to investigate the required format for each purpose and the costs associated with advertising the position.

Assessment 2a: Review of documentation - Interview questions/ranking sheet due COB Week 7

You are to prepare ten interview questions, (at least eight of which will be behavioural questions). In addition, you should develop a suitable ranking sheet for use during the interviews.

Assessment 2b: Observation of interviewing techniques - Interview due COB Week 7

Your advertisement will be placed on the Learning Hub to enable other students (who are not in your group) to apply for the position. You will then work with other memebers of your group to form a panel. The panel will then shortlist, prepare for and interview applicants for the position. This will enable you to develop skills in both interviewer and interviewee techniques. You are expected to apply for one of the positions advertised by a group other than your own.

Assessment 3: Analysis of response to scenario - report to management due COB Week 12

You will prepare a written report to management on the panel’s selection decision.

Assessment 4: Analysis of response to scenario - Induction/orientation program - Presentation  due in class Week 14

You will prepare and present the induction/orientation program you have developed for the new employee, to the class in a 10 minute presentation.

Assessment 5: Peer assessment due Week 15

Please note:

  • All writtten assessments must be submitted with a completed and signed assignment proforma cover sheet securely stapled to the front.
  • All written assessments should be submitted to the assignment dropbox on level 13 by 17:00 on the due date.
  • All assessments must be submitted and assessed as competent in order to complete this unit.
  • Assessment for this unit will be graded according to the matrix below.
  • You may also choose to seek Recognition of Prior Learning (RPL) for this unit. Please see your teacher for more information.
  • Due to the complex nature of this unit, you may be asked to demonstrate competence more than once.

Assessment Matrix

BSBHRM402A Recruit Select & Induct StaffPosition descriptionAdvertisementInterview QuestionsInterviewsInductionReport
Critical aspects      
Demonstrated ability to work with job descriptions to source and select suitable staffYY    
Interviewing and other selection techniques that demonstrate awareness of equal opportunity and anti-descrimination requirements  YY Y
Knowledge of the human resource lifecycle    Y 

The critical aspects of assessment are a summary of the skills and knowledge you need to demonstrate competency in this unit.

They are included here in a matrix so that you can see the relationship between the units of competency and the assessment activities.

Course Overview: Access Course Overview