Course Title: Design and produce business documents

Part B: Course Detail

Teaching Period: Term2 2014

Course Code: BUSM6232C

Course Title: Design and produce business documents

School: 650T TAFE Business

Campus: City Campus

Program: C6106 - Advanced Diploma of Legal Practice

Course Contact : Doug Gourlay

Course Contact Phone: +61 3 9925 5944

Course Contact Email:doug.gourlay@rmit.edu.au


Name and Contact Details of All Other Relevant Staff

Teacher : Inna Kazakevich
Contact Email: inna.kazakevich@rmit.edu.au
 

Nominal Hours: 80

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

None

Course Description

This unit describes the performance outcomes, skills and knowledge required to design and produce various business documents and publications. It includes selecting and using a range of functions on a variety of computer applications. This unit contains employability skills.

Design and produce business documents applies to individuals who possess fundamental skills in computer operations and keyboarding. They may exercise discretion and judgement using appropriate theoretical knowledge of document design and production to provide technical advice and support to a team.


National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBITU306A Design and produce business documents

Element:

1. Select and prepare resources

Performance Criteria:

1.1. Select and use appropriate technology and software applications to produce required business documents
1.2. Select layout and style of publication according to information and organisational requirements
1.3. Ensure document design is consistent with company and/or client requirements, using basic design principles
1.4. Discuss and clarify format and style with person requesting document/publication

Element:

2. Design document

Performance Criteria:

2.1. Identify, open and generate files and records according to task and organisational requirements
2.2. Design document to ensure efficient entry of information and to maximise the presentation and appearance of information
2.3. Use a range of functions to ensure consistency of design and layout
2.4. Operate input devices within designated requirements

Element:

3. Produce document

Performance Criteria:

3.1. Complete document production within designated time lines according to organisational requirements
3.2. Check document produced to ensure it meets task requirements for style and layout
3.3. Store document appropriately and save document to avoid loss of data
3.4. Use manuals, training booklets and/or help-desks to overcome basic difficulties with document design and production

Element:

4. Finalise document

Performance Criteria:

4.1. Proofread document for readability, accuracy and consistency in language, style and layout prior to final output
4.2. Make any modifications to document to meet requirements
4.3. Name and store document in accordance with organisational requirements and exit the application without data/loss damage
4.4. Print and present document according to requirements


Learning Outcomes



Details of Learning Activities

A range of learning experiences are planned for this course including class and online activities relevant to designing and producing business documents.

Learning activities will include class based exercises, demonstrations and observations in order to develop competency in the underpinning skills and knowledge in the areas of Word-processing, Spread sheets and Database. Skills covered include letter creation/formatting, tables, mail merge, styles, templates, tables of contents, index creation, spreadsheet construction, charting, data base creation and filtering, and PowerPoint. Final documents generated will reflect the ability to use more than one software within that document.


Teaching Schedule

This course is clustered with OFFC 5210C Use Business Technology (BSBWOR204A) course.

Prior to training commencement a program level induction session will be conducted that comprises the following:

• Program overview and requirements
• MyRMIT/Blackboard
• Overview of assessment requirements
• Pre-Training Review including:
  o Recognition of Prior Learning and Credit Transfers
  o Assessment of current skills and knowledge
• Competency/Grading Criteria
• Plagiarism
• Appeals
• Extensions
• Feedback
• Privacy
• Submission requirements
• Resubmission policy
• Where to get support
• Student responsibilities
 
The nominal hours associated with this course are a guide only and represent the total teaching time and student effort required to successfully complete the course. This may include not only scheduled classes but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Week

Date

Topics

Assessment Tasks

Competencies Delivered

1

7th July

 

 

 

 

9th July

Introduction to the Course including:
• Course requirements
• Course support documents
• Course Blackboard access
• Accuracy of enrolment
• Assessment requirements/Cover Sheets
• Plagiarism
• Appeals
• Submission requirements
• Extensions/Resubmissions
• Feedback in this course
• Getting help

 

Tilde Ch. 1 Selecting & Using Software

Tilde Ch. 2 Styling standard business docs

Designing business documents, Normal template, layout, fonts, design

Complete task 2 & 3

 

 

BUSM6232C (BSBITU306A)
OFFC5210C (BSBWOR204A)

2

14th July

 

 

 

16 July

 Design and Produce Business
Topics: Proof-reader’s
Full block letter with Open Punctuation
Letter proto type

Tilde Ch. 3 Basic business letters
Task:
• Read materials and complete all
exercises, pages 17 ‐22
• Complete Business task 4
 

Table creation, row and column modifications

Tilde Ch. 4 Document design: tables
Template creation & use, Memo template
Tilde Ch. 5 Ensuring consistency: templates

• Read materials and complete all exercises, pages 23 – 34
• Complete Business tasks 5,6,7
• Additional exercises – Table exercises.pdf

 Submit Portfolio Tasks 2 & 3 ( required for Use Business Technology)

BUSM6232C (BSBITU306A)
OFFC5210C (BSBWOR204A)

3

21st July

 

23rd July

 

 

 Portfolio Tasks 4,5,6 – correction and submission
 

 

Topic: Style application, creation, modification,

Tilde Ch. 6 Ensuring consistency: styles
• Read materials and complete all exercises, pages 35 – 44
• Complete Business tasks 8 ,9 & 10
 

 Submit Portfolio Task 6

 

 

 

 

 

BUSM6232C (BSBITU306A)
OFFC5210C (BSBWOR204A)

4

28th July

 

 

30th July

Topic: Headers & footers, Table of Contents, Index
Tilde Ch. 6 Ensuring consistency: headers and footers, Table of contents, index
• Read materials and complete all exercises, pages 45 – 54
• Complete Business tasks 11,12,13
 

Portfolio Task 8,9,10,11 – correction and submission

  
 

 

 

Submit Portfolio Task 11

BUSM6232C (BSBITU306A)
OFFC5210C (BSBWOR204A)

5

4th Aug

 

 

 

6th July

Topic: Create simple spreadsheet

Tilde Ch. 7: Excel
Task:
• Read materials and complete all exercises, pages 55 – 61
Complete Business tasks 14 & 15
 

 

Topic: Create simple spreadsheet and produce chart

Tilde Ch. 7: Excel
Task:
• Read materials and complete all
exercises, pages 62 – 67
• Complete Business task 16
 

 

 

BUSM6232C (BSBITU306A)
OFFC5210C (BSBWOR204A)

6

11th Aug

 

 

13th Aug

 

Authentication and catch up - correction of portfolio tasks 6 & 11

 

 

Authentication and Assessment
Test 1 ( Word/Excel) - optional ( Only for students who completed portfolio 6 & 11)

 

 

Test 1 ( Word/Excel) - optional ( Only for students who completed portfolio 6 & 11

BUSM6232C (BSBITU306A)
OFFC5210C (BSBWOR204A)

7

18th  Aug

 

 

 

 

20th Aug

Topic: Using Access database
Tilde Ch. 8: Maintaining data

Task:
• Read materials and complete all
exercises, pages 68 - 87

 

 

Topic: Form letter, data, merging,
selective merges
Tilde Ch. 9: Merging Data

Task:
• Read materials and complete all
exercises, pages 88 – 95
• Complete Business tasks 22 & 23


Portfolio task 22 Correction and submission
 

 

 

 

 

 

Submit Portfolio Task 22

BUSM6232C (BSBITU306A)
OFFC5210C (BSBWOR204A)

8

25th Aug

 

 

 

27th Aug

Topic: Copying, Embedding, Linking from
Excel to Tilde Ch. 10: Sharing Data

Task:
• Read materials and complete all
exercises, pages 96 – 101
• Complete Business tasks 24 & 25
 

 Topic: Copying, Embedding, Linking from
Excel to Tilde Ch. 10: Sharing Data ( continue)

 Portfolio task 24 Correction and submission
 

 

 

 

Submit Portfolio task 24

BUSM6232C (BSBITU306A)
OFFC5210C (BSBWOR204A)

   1-7 September -  Mid Semester break
9

8th Sep

 

 

 

10th Sep

Topic: PowerPoint

Tilde Ch. 11: Presenting Report
electronically (PowerPoint)

Task:
• Read materials and complete all
exercises, pages 102 – 116
• Complete Business tasks 26, 27, 28, 29
 

 Topic : Power Point

Portfolio task 26 Correction and submission

 

BUSM6232C (BSBITU306A)
OFFC5210C (BSBWOR204A)

10

15th Sep

 

17 Sep

 

 Authentication and catch up - correction of portfolio tasks 22 ,24, 26 

 

 

 

Authentication and Assessment
Test 2 ( Word/Excel) - optional ( Only for students who completed portfolio 22,24,26 )
 

 

 Submit Portfolio task 26
 

 

 

Test 2 ( Word/Excel) - optional ( Only for students who completed portfolio 22,24,26 )
 

BUSM6232C (BSBITU306A)
OFFC5210C (BSBWOR204A)

Week 11,12,13,14  - correct and resubmit all portfolio tasks ( if required)

15

20st Oct

22nd Oct

 Authentication and catch up

 

BUSM6232C (BSBITU306A)
OFFC5210C (BSBWOR204A)

16

27thOct

29th Oct

 Authentication and Feedback

 

BUSM6232C (BSBITU306A)
OFFC5210C (BSBWOR204A)


Learning Resources

Prescribed Texts

The Tilde Group, Designing and Producing Business Documents, Office Integration Skills, Tilde Publishing

978-0-7346-07


References


Other Resources

It is recommended that you have access to a mobile computing device to allow greater flexibility in terms of where you can work on campus outside class times.

Microsoft Office online training can be accessed: http://office.microsoft.com/en-au/training/


Overview of Assessment

Assessment methods have been designed to measure achievement of the requirements in a flexible manner over a range of assessment tasks,  for example:

• direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate

• review of final printed documents

• demonstration of techniques

• observation of presentations

• oral or written questioning to assess knowledge of software applications

Students are advised that they are likely to be asked to personally demonstrate their assessment work to their teacher to ensure that the relevant competency standards are being met.


Assessment Tasks

To be deemed competent in this course the following evidence is essential:
• designing and producing a minimum of 3 completed business documents, using at least 2 software applications in the production of each document
• using appropriate data storage options
•  knowledge of the functions and features of contemporary computer applications.

 

Assessment Task  - Portfolio

It is possible to obtain a Pass grade in Design and Produce Business Documents (CAG) by successfully completing portfolio exercises.

  • You will complete a portfolio of evidence which focuses on the practical component of developing and using business documents using Microsoft Office 2010. Each document created is to be completed individually in the scheduled class time and submitted to the relevant Dropbox on MyRMIT Studies. All Portfolio tasks must be successfully completed to be deemed competent in this unit. The program has been designed so that tasks are completed progressively and edited to a competent standard. 
  • You will also be required to submit documents in hard copy as a final version. Further instructions will be given during the class time
  • Some tasks are of a cumulative nature, for example, tasks 4, 5, and 6 build on each other and are assessed at task 6.
  • You  also be required to demonstrate how you have completed tasks via questioning and observation.
  • All tasks should be completed to achieve competency for this unit/s.

 
Portfolio task 6
Due Date: 21st July
Submission Procedure: submit to Blackboard

This assessment covers the following competencies:

1. Select & Prepare Resources
2. Design Document
3. Produce Document
4. Finalize Document 

 

Portfolio task 11
Due Date: 30st July
Submission Procedure: submit to Blackboard

This assessment covers the following competencies:

1. Select & Prepare Resources
2. Design Document
3. Produce Document
4. Finalize Document

Portfolio task 22 ( Word/ Ms Access)

Due Date: 20st Aug

Submission Procedure: submit to Blackboard

This assessment covers the following competencies:

1. Select & Prepare Resources
2. Design Document
3. Produce Document
4. Finalize Document

Portfolio task 24( Word/Excel)

Due Date: 27th Aug

Submission Procedure: submit to Blackboard

This assessment covers the following competencies:

1. Select & Prepare Resources
2. Design Document
3. Produce Document
4. Finalize Document
 

Portfolio task 26( Power Point/Excel)

Due Date: 15th Sep

Submission Procedure: submit to Blackboard

This assessment covers the following competencies:

1. Select & Prepare Resources
2. Design Document
3. Produce Document
4. Finalize Document
 

Assessment Task - Test (optional)

Students wishing to obtain higher grades may elect to sit these two assessments worth 25 marks each. There will be no resits with these.

  • Test 1 ( Word/Excel) - optional ( Only for students who completed portfolio 6 & 11)
     
  • Test 2 ( Word/Access/Power Point) - optional ( Only for students who completed portfolio 22,24 & 26)

 

Feedback

Feedback will be provided throughout the semester in class and/or online discussions.  You are encouraged to ask and answer questions during class time and online sessions so that you can obtain feedback on your understanding of the concepts and issues being discussed.  Finally, you can email or arrange an appointment with your teacher to gain more feedback on your progress.

You should take note of all feedback received and use this information to improve your learning outcomes and final performance in the course. 


Assessment Matrix

Marking Guide (Competency):

Vocational Education and Training (VET) is based on current industry needs and the focus on preparing you for the workplace. Because VET courses are informed by practical application of knowledge and skills, they are based on a system known as ‘competency based training’ (CBT). So when you are assessed in VET it is about whether you are competent to do the job, as well as having a firm grasp on the knowledge and skills required to do that job, as opposed to traditional curriculum based education settings that are often based on knowledge retention.

You need to demonstrate you are competent in each element of the unit of competency you are studying.

You will receive feedback on each assessment task that will inform you whether you are competent or not and how well you are performing. Once competent in all elements of the unit you receive a competency grading.

Please refer to the Final Grades table below.

Marking Guide (Grading)
After achieving competency we then grade your performance in the unit; this gives you the opportunity to have the level of your performance formally recognized against industry standards and employability skills.

Final Grades table: 

CHDCompetent with High Distinction
CDICompetent with Distinction
CCCompetent with Credit
CAGCompetency Achieved - Graded
NYCNot Yet Competent
DNSDid Not Submit for assessment
 

Further information regarding the application of the grading criteria will be provided by your teacher.

Other Information

Submission Requirements

You should:
• Ensure that you submit assessments on or before the due date:
   • If your performance in the assessment is affected by unexpected circumstances, you should consider applying for extensions of time. (Please refer to the information in the Late Submission Procedure section below)
   • If you have a long term medical condition and/or disability it may be possible to negotiate to vary aspects of the learning or assessment methods. You can contact the program manager or the Disability Liaison Unit if you would like to find out more.
• Always retain a copy of your assessment tasks (hard copy and soft copy).
• When you submit work for assessment at RMIT University you need to use a cover sheet that includes a declaration
and statement of authorship. You must complete, sign and submit a cover sheet with all work you submit for
assessment, whether individual or group work. On the cover sheet you declare that the work you are presenting for
assessment is your own work. An assignment cover sheet for submission of work for assessment is available on
Blackboard.
• Each page of your assessment should include a footer with your name, student number, the title of the assessment,
unit code and title and page numbers.

The grading is according to the following criteria:

1. LEVEL OF INDEPENDENCE, INITIATIVE, ENTERPRISE AND PERFORMANCE OF WORK TASK
We are looking for a high level of ability to complete all tasks independently as per the specifications as well as
demonstrating a high level of initiative in your approach to design and produce business documents.

2. DEMONSTRATED BREADTH OF UNDERPINNING KNOWLEDGE AND A WILLINGNESS TO CONTINUE
LEARNING
We are looking for depth of understanding of the key concepts and knowledge required in designing and producing business documents. You should be
able to demonstrate a thorough understanding of all applicable performance criteria in all the assessment tasks.

3. TECHNIQUES & PROCESSES, TECHNOLOGY SKILLS AND PROBLEM SOLVING
We are looking for appropriate use of technology to assist in presenting all tasks clearly and suitable for the intended
audience. You also need to show an understanding of the kinds of problems that can arise in designing and producing business documents and
how these might be addressed.

4. WORK ORGANISATION, PLANNING AND SELF MANAGEMENT
We expect to see students organise and plan their work schedule effectively and be able to self manage their time
both in-class and when undertaking self-directed learning. We also expect the timely completion and submission of all
required assessment tasks.

5. COMMUNICATION, PEOPLE NETWORKING, LANGUAGE AND INTERPERSONAL SKILLS AND TEAMWORK
We expect to see contributions to relevant discussions during scheduled sessions.  In addition your tasks should
demonstrate a very good understanding of the elements of  designing and producing business documents. 

Late Submission Procedures

If you are prevented from submitting an assessment on time, by circumstances outside your control, you must apply in advance for an extension to the due date of up to seven calendar days.
  More Information: http://www.rmit.edu.au/students/assessment/extension
  Form to use: http://mams.rmit.edu.au/seca86tti4g4z.pdf

Where an extension of greater than seven days is needed, you must apply for special consideration. Applications for special consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination.
More Information: http://www.rmit.edu.au/browse;ID=g43abm17hc9w
Form to use: http://mams.rmit.edu.au/8a5dgcaqvaes1.pdf

Resubmissions (VET Programs):
If you are found to be Not Yet Competent in a Course Assessment Task you will be allowed one resubmission only.  Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the resubmission. The highest grade you will receive if your resubmission is successful is “CAG”.
If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.

Adjustments to Assessment
In certain circumstances students may be eligible for an assessment adjustment.  For more information about the circumstances under which the assessment arrangements might be granted please access the following website:
More Information: http://www.rmit.edu.au/browse;ID=kehn9bz22r41

Course Overview: Access Course Overview