Course Title: Set up and operate a computerised accounting system

Part B: Course Detail

Teaching Period: Term1 2008

Course Code: COSC5239C

Course Title: Set up and operate a computerised accounting system

School: 650T TAFE Business

Campus: City Campus

Program: C5178 - Diploma of Accounting

Course Contact : Jenny Wotzko

Course Contact Phone: +61 3 9925 5701

Course Contact

Name and Contact Details of All Other Relevant Staff

Nominal Hours: 80

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

BSBCMN308A Maintain financial records [ACCT 5180C]

Course Description

This unit covers the competency to establish and operate under supervision, a computerised accounting system.

National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

FNSACCT407A Set up and operate a computerised accounting system


Ensure system integrity

Performance Criteria:

5.1   Regular back-ups of the system are made to ensure against loss or corruption of data

5.2   Data back-ups are restored in the event of loss or corruption of data

5.3   A secure record of all processed transactions is maintained for audit purposes


Implement an integrated accounting system

Performance Criteria:

1.1   The general ledger and chart of accounts are implemented in accordance with organisational     requirements

 1.2   Customers, suppliers and inventory items are set up in accordance with organisational requirements

1.3   A system is set up to meet the reporting requirements of Goods and Services Tax (GST)

1.4   Appropriate technical help is used to solve any operational problems


Maintain the system

Performance Criteria:

3.1   Any new general ledger accounts, customer, supplier, inventory and fixed asset records are added as required

3.2   Any existing chart of accounts, customer, supplier, inventory and fixed asset records are maintained and updated

3.3   The chart of accounts is customised to meet the reporting requirements of the organisation


Process transactions within the system

Performance Criteria:

2.1   Input data is collated, coded and classified before processing

2.2   A wide range of cash and credit transactions are processed in both a service and trading environment

2.3   The general journal is used to make any balance dayadjustments for prepayments and accruals

2.4   The system outputs is reviewed to verify the accuracy of data input

2.5   Adjustments are made for any detected processing errors

2.6   An end of financial year rollover is performed


Produce reports

Performance Criteria:

4.1   Reports to indicate the financial performance and financial position of the organisation are generated

4.2   Reports to meet the GST reporting requirements of the organisation are generated

4.3   Reports to ensure that subsidiary ledgers/accounts reconcile with the general ledger are generated

4.4   Reports, which ensure that the bank account reconciles with the bank statement, over at least two reporting periods are generated

Learning Outcomes

Details of Learning Activities

Each week students will be introduced to a new aspect of the accounting process using a computerised accounting package, with practical demonstrations of how and why each procedure is followed.
Students will then complete graded exercises, both in class and at home, and will participate in group discussion, problem – solving and project completion in a mock work environment.

Teaching Schedule

WeekWeek beginning


Performance Criteria 

8 07/04/08 Common Assessment Week  
914/04/08 Introduction to MYOB
Criteria 1.1 & 1.4: Set up business details, chart of accounts, opening balances, linked accounts, operating preferences, tax codes etc on MYOB, using appropriate technical assistance
Weekly folio tasks - see Learning Hub
10 21/04/08 Criteria 1.3 & 1.4: Set up GST requirements, using appropriate technical assistance  
1128/04/08 Criteria 1.2 & 1.4: Set up customers, suppliers, inventory items & fixed asset register, using appropriate technical assistance
1205/05/08 Criteria 2.1, 2.2, 3.1 – 3.3 & 4.4: Process cash transactions and perform bank reconciliation. Add/modify general ledger & subsidiary accounts, as required.
13 12/05/08 Criteria 2.1, 2.2, & 3.1 – 3.3: Process credit sales, receipts from customers, returns & other adjustments to customer accounts. Add/modify general ledger & subsidiary accounts, as required. Interview + Folio of evidence (part 1) due.
14 19/05/08 Criteria 2.1, 2.2, & 3.1 – 3.3: Process credit purchases of stock & services, payments to suppliers, returns & other adjustments to supplier accounts. Add/modify general ledger & subsidiary accounts, as required.
15 26/05/08
Criteria 2.3-2.5 & 3.1-3.3: Process balance day adjustments; closing entries for a sole trader, partnership & company; correction of errors and a range of general journal entries, including purchase & sale of fixed assets 

1602/06/08 Criteria 4.1-4.3, 5.1-5.3 & 2.6: Generate BAS reports; reconciliation reports; income statements & balance sheets for a sole trader, partnership & company.
Ensure system integrity.
Perform end of financial year rollover
Folio of evidence (Part 2) due.
17 09/06/08 Case Study & reworking of Folios of Evidence, if necessary Case Study due.
18 16/06/08 Reworking of Folios of Evidence, if necessary Resits
  Please note that the teaching schedule may be subject to change. Notification of any changes will be given via the learning hub and in class.

Learning Resources

Prescribed Texts

Computer Accounting Using MYOB Business Software (10th ed’n)
William Neish & George Kahwati, McGraw Hill, 2006


Supplementary notes and exercises placed on the learning hub (DLS) progressively each week.
Search: AASB Standards

Other Resources

Overview of Assessment

Throughout this course interactive class exercises performed as a group, followed by discussion of the solutions and question & answer sessions will provide formative feedback to the students regarding their progress in achieving competency.
Assessment tasks may include individual in-class exercises, closed book class tests, assignments, question & answer activities and closed book exams.

Assessment Tasks

Task                                                         Marks Allocated                                             Performance Criteria Tested
o Interview                                                          40                                                           1.1 – 1.4 + 3.1 – 3.3 & 5.1 – 5.3
o Case Study                                                     40                                                                       All Criteria
o Folio of evidence                                           20                                                                       All criteria

Assessment Matrix

Course Overview: Access Course Overview