Course Title: Identify and conduct searches

Part B: Course Detail

Teaching Period: Term2 2017

Course Code: BUSM7921C

Course Title: Identify and conduct searches

School: 650T Vocational Business Education

Campus: City Campus

Program: C5337 - Diploma of Conveyancing

Course Contact: Robert Sheen

Course Contact Phone: +61 3 9925 5759

Course Contact Email:

Name and Contact Details of All Other Relevant Staff

Joanne Mackay

9925 5540


Nominal Hours: 60

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites


Course Description

This unit describes skills and knowledge required for conducting searches, analysing and evaluating all relevant conveyancing data for the transaction following confirmation of initial instructions from the client.

It applies to individuals who use research skills and systematic approaches to organise and collate complex documentation that meets compliance requirements.

Work functions in the occupational areas where this unit may be used are subject to regulatory requirements. Refer to the relevant regulator for specific guidance on requirements.

National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBCNV601 Identify and conduct searches


1 Identify information needs

Performance Criteria:

1.1 Identify sources of information relevant to the transaction 1.2 Examine documentation and titles to confirm facts relating to transactions 1.3 Define and confirm with client, searches to be performed prior to commencement 1.4 Identify and arrange required reports with the appropriate bodies to meet agreed timelines 1.5 Identify applicable fees, taxes, other expenses and rebates, and promptly and accurately advise client


2 Perform relevant document searches and investigations

Performance Criteria:

2.1 Accurately and thoroughly perform searches using appropriate methods 2.2 Establish and record legal positions in accordance with the practice's policy and procedures 2.3 Obtain required third-party reports from the appropriate bodies


3 Evaluate issues arising with transaction

Performance Criteria:

3.1 Identify, summarise and communicate legal issues and risks to client clearly and promptly and in accordance with relevant legislation, regulations and the practice's policy and procedures 3.2 Define and clarify client's rights within the transaction for the client 3.3 Establish desired outcomes and devise strategies to achieve them in consultation with client 3.4 Thoroughly assess implications for professional indemnity insurance and take appropriate action


4 Deal with third parties and other professionals

Performance Criteria:

4.1 Identify relevant third parties and other professionals 4.2 Identify information to be obtained from or provided to third parties and other professionals 4.3 Conduct appropriate consultation with third parties and other professionals and obtain authorities


5 Present information relevant to transaction to client

Performance Criteria:

5.1 Present documentation clearly and promptly and in accordance with relevant legislation and regulations and the practice's policy and procedures 5.2 Record and document information necessary for the transaction to proceed in a legally binding manner in client files 5.3 Advise client of the implications of all information received from or forwarded to relevant parties

Learning Outcomes

Details of Learning Activities

A range of learning activities are planned for this course including self-paced and collaborative classroom-based activities.

The self-paced activities will be delivered through various technology platforms and may include your contribution to wikis and discussion threads, reflective journals, quizzes and interactive sessions.

The collaborative classroom-based activities will include group discussions, group problem-solving activities and opportunities to practice your skills in a simulated/real workplace environment.

We expect you to participate and contribute in all scheduled learning activities.



Teaching Schedule

The Teaching Schedule for this course is as follows:

Induction Session

Prior to training commencement a program level induction session will be conducted that comprises the following:

  • Program  overview and requirements
  • MyRMIT/Blackboard
  • Overview of assessment requirements
  • Pre-Training Review including:

o    Recognition of Prior Learning and Credit Transfers

o    Assessment of current skills and knowledge

  • Competency/Grading Criteria
  • Plagiarism
  • Appeals
  • Extensions
  • Feedback
  • Privacy
  • Submission requirements
  • Resubmission policy
  • Where to get support
  • Student Charter

The nominal hours associated with this are a guide only and represent the total teaching time and student effort required to successfully complete the course.   This may include not only scheduled classes but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities

BUSM7921C Identify and Conduct Searches is co-delivered and co-assessed with LAW5728C Analyse and Interpret Legal Requirements for the Transaction




Week 1 – 4 Jul

Intro to course, materials, Blackboard


Intro Real Estate Agents’ Industry

At home exercises

Joint class with all students, PR only

Week 2 – 11 Jul

Real estate Industry exercises,

Contract of sale and general conditions


Week 3 – 18 Jul

Cooling off, finance clauses, caveats


Week 4 – 25 Jul

s.32 vendor’s statement requirements, searches and certificates

Release case study test

Week 5 – 1 Aug

Contravention of s.32, cases, consumer law


Week 6 – 8 Aug

Deposits, Insurance


Week 7 – 15 Aug


Building legislation, Misdescription, illegal structures

Assessment 1 –

Take home Case study test due 25%

Week 8 – 22 Aug


Terms contracts introduction and adjustments

Attend Auction if not already done

Mid Semester Break (Student Vacation) – Aug 28 - Sept 1 (does not match school holidays)

Week 9 – 5 Sept


Owners Corporations part 1 (PR)

(also joint class)

Joint class – all students together

Week 10 – 12 Sept




Week 11 – 19 Sept




Week 12 – 26 Sept



Auction research report due- 25%

Week 13 – 3 Oct

Review breach of contract general conditions, settlement intro, Revision


Week 14 – 10 Oct


In class open book assessment

In class open book assessment 50%

Week 15 – 17 Oct



Week 16 – 24 Oct

Eligible Resits/ special consideration - Resubmissions









Learning Resources

Prescribed Texts


Other Resources

Students must keep abreast of more recent changes via the electronic notes, lecture outlines, prescribed readings, cases and articles, available on the HUB/ Blackboard. The Sale of Land Act will be required in full. Please download and print sections as needed, or purchase a copy and have in class by week 3. Legislation in hard copy can be purchased from Law Institute bookshop or Information Victoria.


Overview of Assessment

In order to achieve competency in this unit, you must provide:

Performance Evidence
Evidence of the ability to:

  • communicate effectively with a client and third parties involved in a transaction
  • accurately request and record search information from authorities and third parties
  • assess transaction risk and recommend strategies determined from information in compliance with practice or agency policy and procedures and relevant legislation relating to information searches
  • present clear, concise and accurate information in relation to a transaction.

Knowledge Evidence
To complete the unit requirements safely and effectively, you must:

  • identify and explain key:
    • business principles and law applicable to conveyancing transactions
    • current legislative, regulatory and industry practices, procedures and services
  • analyse and explain the consequences of searches relevant to the conveyancing transaction
  • identify and describe current procedures and practices for conducting searches
  • identify any requirements of financial institutions
  • identify and explain key insurance requirements relevant to the conduct of conveyancing searches
  • outline policies, procedures and business requirements of the practice relevant to the conduct of conveyancing searches
  • define and explain a range of professional and industry terminology
  • outline key registration and conversion procedures and strategies
  • discuss issues relating to risk assessment and evaluation strategies
  • compare and contrast types of document searches, including e-conveyancing systems, for personal, business or real estate conveyancing.

 Assessment Conditions
Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the conveyancing field of work and include access to:

  • common office equipment, technology, software and consumables
  • suitable records showing the conduct of conveyancing search.

You are advised that you are likely to be asked to personally demonstrate your assessment work to your teacher to ensure that the relevant competency standards are being met.

Feedback will be provided throughout the semester in class and/or online discussions. You are encouraged to ask and answer questions during class time and online sessions so that you can obtain feedback on your understanding of the concepts and issues being discussed. Finally, you can email or arrange an appointment with your teacher to gain more feedback on your progress.

Assessment Tasks


ASSESSMENT 1 - TAKE HOME CASE STUDY TEST                                  WEEK 7                                      25%

ASSESSMENT 2 - AUCTION/RESEARCH REPORT                                    WEEKS 10-12                             25%

ASSESSMENT 3 - IN CLASS, OPEN-BOOK, MAJOR TEST                         WEEK 14                                    50%



 BUSM7921C Identify and Conduct Searches is co-delivered and co-assessed with LAW5728C Analyse and Interpret Legal Requirements for the Transaction

Assessment Matrix

Other Information

Submission Requirements

You should:

  • Ensure that you submit assessments on or before the due date.
  • Always retain a copy of your assessment tasks (both hard copy and soft copy).
  • Use a cover sheet that includes a declaration and statement of authorship when you submit work for assessment at RMIT University. You must complete, sign and submit a cover sheet with all work you submit for assessment, whether individual or group work. On the cover sheet you must declare that the work you are presenting for assessment is your own work. An assignment cover sheet for submission of each assessment task is available on Blackboard.

Late Submission Procedures

You are required to submit assessment items and/or ensure performance based assessment is completed by the due dates.

If you are prevented from submitting an assessment item on time, by circumstances outside your control, you may apply in advance to your teacher for an extension to the due date of up to seven calendar days. For more Information go to:

The application form may be obtained from:

Where an extension of greater than seven days is needed, you must apply for Special Consideration. Applications for Special Consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination. For more Information go to:;ID=g43abm17hc9w

The application form may be obtained from:

Resubmissions (VE Programs):

You must satisfactorily complete all assessment tasks in order to achieve competency.

If an assessment task is assessed as not yet satisfactory, you will be allowed one resubmission opportunity only. Your teacher will provide feedback detailing what you need to do in order to satisfactorily complete that task, and will set a new deadline for the resubmission within the current semester.

If your resubmission is deemed to be not yet satisfactory then you must apply in writing to your Program Manager outlining the steps you will take to demonstrate competence in that course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as practical.

If your resubmission is deemed satisfactory then you may still achieve competency for the course, provided that all other assessment tasks are satisfactorily completed. Further, if this satisfactory resubmission is of a task that contributes to the overall grading of this course, then it shall only be entitled to receive a score that equates to 50% of the total marks allocated for that task.

Adjustments to Assessment

In certain circumstances students may be eligible for an assessment adjustment. For more information about the circumstances under which an adjustment to the assessment arrangements might be granted please access the following website:;ID=7usdbki1fjf31

Marking Guide (Competency)

You must demonstrate through your performance in the Course Assessment Tasks that you have all the required skills and knowledge as specified in the unit of competency (course) you are studying.

Your submitted assessments are the evidence used to determine if you have met all critical aspects of the assessments, and if any critical aspects have not been met, then you cannot be deemed competent in this course.

On each assessment task you will receive feedback against the competency requirements for that task, and the outcome of the task will be recorded as either satisfactory (all requirements have been met) or not yet satisfactory (one or more requirements has not yet been met).

Only when all assessment tasks have been assessed as satisfactory will you be deemed competent in this course.

Marking Guide (Grading)

This course is graded. However, only after achieving competency in this course will you receive a grade corresponding to your level of performance in the course. 

The reported Final Grade will be one of the following:


 Competent with High Distinction


 Competent with Distinction


 Competent with Credit


 Competency Achieved – Graded


 Not Yet Competent (all assessment tasks submitted)


 Did Not Submit (one or more assessment tasks not submitted)

Further details regarding the application of the grading criteria will be provided by your teacher.

Course Overview: Access Course Overview