Course Title: Manage quality customer service
Part B: Course Detail
Teaching Period: Term1 2019
Course Code: EMPL7073C
Course Title: Manage quality customer service
Important Information:
None
School: 650T Vocational Business Education
Campus: City Campus
Program: C5338 - Diploma of Leadership and Management
Course Contact: Allan Maree
Course Contact Phone: +61 3 9925 1601
Course Contact Email: allan.maree@rmit.edu.au
Name and Contact Details of All Other Relevant Staff
Nominal Hours: 40
Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.
Pre-requisites and Co-requisites
None
Course Description
This unit describes the skills and knowledge required to develop strategies to manage organisational systems that ensure products and services are delivered and maintained to standards agreed by the organisation.
It applies to individuals who supervise the provision of quality customer service within an organisation’s procedures framework by others. At this level, individuals must exercise considerable discretion and judgement, using a range of problem solving and decision making strategies.
National Codes, Titles, Elements and Performance Criteria
National Element Code & Title: |
BSBCUS501 Manage quality customer service |
Element: |
1 Plan to meet internal and external customer requirements |
Performance Criteria: |
1.1 Investigate, identify, assess, and include the needs of customers in planning processes 1.2 Ensure plans achieve the quality, time and cost specifications agreed with customers |
Element: |
2 Ensure delivery of quality products and services |
Performance Criteria: |
2.1 Deliver products and services to customer specifications within organisation s business plan 2.2 Monitor team performance to consistently meet the organisation s quality and delivery standards 2.3 Help colleagues overcome difficulties in meeting customer service standards |
Element: |
3 Monitor, adjust and review customer service |
Performance Criteria: |
3.1 Develop and use strategies to monitor progress in achieving product and/or service targets and standards 3.2 Develop and use strategies to obtain customer feedback to improve the provision of products and services 3.3 Develop, procure and use resources effectively to provide quality products and services to customers 3.4 Make decisions to overcome problems and to adapt customer services, products and service delivery in consultation with appropriate individuals and groups 3.5 Manage records, reports and recommendations within the organisation s systems and processes |
Learning Outcomes
See Canvas
Details of Learning Activities
A range of learning activities are planned for this course including self-paced and collaborative classroom based activities.
The self-paced activities will be delivered through various technology platforms and may include your contribution to wikis and discussion threads, reflective journals, quizzes and interactive sessions.
The collaborative classroom based activities will include group discussion, group problem solving activities and opportunities to practise your skills in a simulated/real workplace environment.
We expect you to participate and contribute in all scheduled learning activities.
Teaching Schedule
Week | Commencing | Topic | Assessment |
1 | 11 Feb |
Induction Session Course Session 1 Introduction to the Course including: |
|
2 | 18 Feb |
Element 1: Plan to meet internal and external customer requirements What is customer service (CS)? |
|
3 | 25 Feb | Customer service standards – p 621 (Knowledge Evidence) (1.2) - The concept of CS standards - How to write a CS standards document |
|
4 | 4 Mar | Manage CS culture (1.2) |
|
5 | 11 Mar | Customer service best practice models (Knowledge Evidence) |
|
6 | 18 Mar | Element 2: Ensure delivery of quality products and services |
|
7 | 25 Mar | Work on Assessment 1 - Report writing and consultation |
|
8 | 1 Apr |
Element 2: Ensure delivery of quality products and services
|
Assessment 1 due Customer service report |
9 | 8 Apr |
Element 3: Monitor, adjust and review customer service Monitor progress in achieving CS targets and standards (3.1) |
|
10 | 15 Apr | Monitor CS - Obtaining customer feedback – p 636 (3.2) Adjust CS - Identify and use resources for quality CS delivery (3.3) |
|
19-26 April | Mid-Semester Break | ||
11 | 29 April | Consult on and adjust CS - Use feedback to improve products/services (3.4) - Identify and use of resources for quality CS delivery (3.3) |
|
12 | 6 May |
Consult on and adjust CS - Keep good records – p 631 (3.5) Presentation skills
|
|
13 | 13 May | Work on Assessment 2 - consultation | |
14 | 20 May | In-class Assessment | Assessment 2 due in class |
15 | 27 May | In-class Assessment | Assessment 2 due in class |
16 | 3 June | Resits and re-submissions as appropriate |
Learning Resources
Prescribed Texts
References
Other Resources
Dwyer, J 2016 The Business Communication Handbook, 10e, Cengage Learning, South Melbourne (chapter 12).
Overview of Assessment
In order to achieve competency in this unit, you must provide:
Performance Evidence
Evidence of the ability to:
- develop and manage organisational systems for quality customer service
- develop and review plans, policies and procedures for delivering and monitoring quality customer service
- implement policies and procedures to ensure quality customer service
- solve complex customer complaints and system problems that lead to poor customer service
- monitor and assist teams to meet customer service requirements
- develop, procure and use human and physical resources to support quality customer service delivery.
Knowledge Evidence
To complete the unit requirements safely and effectively, you must:
- outline the legislative and regulatory context of the organisation relevant to customer service
- describe organisational policy and procedures for customer service including handling customer complaints
- identify service standards and best practice models
- summarise public relations and product promotion
- outline techniques for dealing with customers including customers with specific needs
- explain techniques for solving complaints including the principles and techniques involved in the management and organisation of:
- customer behaviour
- customer needs research
- customer relations
- ongoing product and/or service quality
- problem identification and resolution
- quality customer service delivery
- record keeping and management methods
- strategies for monitoring, managing and introducing ways to improve customer service relationships
- strategies to obtain customer feedback.
Assessment Conditions
Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance in conditions that are safe and replicate the workplace. Noise levels, production flow, interruptions and time variances must be typical of those experienced in the customer service field of work and include access to:
- legislation, regulations and codes of practice related to customer service
- business technology
- workplace documentation and resources
- complex customer complaints
- case studies and, where possible, real situations
- interaction with others.
Feedback
Feedback will be provided throughout the semester in class and/or online discussions. You are encouraged to ask and answer questions during class time and online sessions so that you can obtain feedback on your understanding of the concepts and issues being discussed. Finally, you can email or arrange an appointment with your teacher to gain more feedback on your progress.
You should take note of all feedback received and use this information to improve your learning outcomes and final performance in the course.
Assessment Tasks
To be deemed competent in this unit, students must successfully complete 2 assessments.
The assessments may take place in the classroom , and will require research to be undertaken in your organisation and online.
Full details of the two assessments are found in separate documents available on Canvas
Assessment 1: Part A - Customer service Report due Week 8 (individual assignment)
Element - Plan to meet internal and external customer requirements
Purpose
The assessment provides students with the knowledge and skills to identify your customers, the customers’ expectations and to develop strategies and plans for quality customer service.
Assessment 2: Parts B and C – Customer service ppt presentation (max 20 minutes) due Weeks 14 & 15 (individual assignment)
Element 2 – Ensure delivery of quality products and services
Element 3 – Monitor, adjust and review customer service
Purpose
The assessment provides students with the knowledge and skills to develop and review:
- policies and procedures for quality customer service delivery
- techniques to resolve customer complaints and problems arising from system problems and poor customer service
- methods to monitor, adjust and evaluate customer service
Assessment Matrix
Other Information
Submission Requirements
You should:
• Ensure that you submit assessments on or before the due date via Canvas.
• Always retain a copy of your assessment tasks. (hard copy and soft copy)
• When you submit work for assessment at RMIT University you need to use the Assessment task document that includes a declaration and statement of authorship.
• Each page of your assessment should include a footer with your name, student number, the title of the assessment, unit code and title and page numbers.
Late Submission Procedures
You are required to submit assessment items and/or ensure performance based assessment is completed by the due dates.
Extension of Time. If you are prevented from submitting an assessment item on time by circumstances outside your control, you may apply in advance to your teacher for an extension to the due date of up to seven calendar days.
More information: https://www.rmit.edu.au/students/student-essentials/assessment-and-exams/assessment/extensions-of-time-for-submission-of-assessable-work
Form to use is found in the section "How to apply."
Special Consideration. Where more than seven days is needed, you must apply for Special Consideration. Applications for special consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination.
More information: https://www.rmit.edu.au/students/student-essentials/assessment-and-exams/assessment/special-consideration
Resubmission (VE Programs)
If you are found to be Not Yet Competent in a course assessment task (or you do not submit the assessment tasks/attend the assessment) you will be allowed one resubmission. Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the resubmission in Canvas.
If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.
Grading and re-submissions. Successful re-submissions will contribute a CAG only (Competency Achieved Grading) result to your overall grade for the course.
Adjustments to Assessment
In certain circumstances students may be eligible for an assessment adjustment.
More information: https://www.rmit.edu.au/students/student-essentials/assessment-and-exams/assessment/adjustments-to-assessment
Marking Guide (Competency):
You must demonstrate that you have all the required skills/knowledge/elements in the unit of competency you are studying. You will receive feedback on each assessment task that will inform you about your progress and how well you are performing.
Grading Guide:
After achieving competency in all assessment tasks your performance in the unit will be graded. This gives you the opportunity to have the level of your performance formally recognised against industry standards and employability skills.
Final Grades Table:
CHD Competent with High Distinction
CDI Competent with Distinction
CC Competent with Credit
CAG Competency Achieved - Graded
NYC Not Yet Competent
DNS Did not Submit for Assessment
Further information regarding the application of the grading criteria is in Student Assessment Task
Course Overview: Access Course Overview