Course Title: Undertake project work
Part B: Course Detail
Teaching Period: Term1 2020
Course Code: BUSM7931C
Course Title: Undertake project work
Important Information:
None
School: 650T Vocational Business Education
Campus: City Campus
Program: C5375 - Diploma of Business Administration
Course Contact: Allan Maree
Course Contact Phone: +61 3 9925 1601
Course Contact Email: allan.maree@rmit.edu.au
Name and Contact Details of All Other Relevant Staff
Hazel Sims
Tel: 9925 1316
Nominal Hours: 60
Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.
Pre-requisites and Co-requisites
None
Course Description
This unit describes the skills and knowledge required to undertake a straightforward project or a section of a larger project. It covers developing a project plan, administering and monitoring the project, finalising the project and reviewing the project to identify lessons learned for application to future projects.
This unit applies to individuals who play a significant role in ensuring a project meets timelines, quality standards, budgetary limits and other requirements set for the project.
The unit does not apply to specialist project managers. For specialist project managers, the other units of competency in the project management field (BSBPMG) will be applicable.
National Codes, Titles, Elements and Performance Criteria
National Element Code & Title: |
BSBPMG522 Undertake project work |
Element: |
1. Define project |
Performance Criteria: |
1.1 Access project scope and other relevant documentation 1.2 Define project stakeholders 1.3 Seek clarification from delegating authority of issues related to project and project parameters 1.4 Identify limits of own responsibility and reporting requirements 1.5 Clarify relationship of project to other projects and to the organisation's objectives 1.6 Determine and access available resources to undertake project |
Element: |
2. Develop project plan |
Performance Criteria: |
2.1 Develop project plan in line with the project parameters 2.2 Identify and access appropriate project management tools 2.3 Formulate risk management plan for project, including Work Health and Safety (WHS) 2.4 Develop and approve project budget 2.5 Consult team members and take their views into account in planning the project 2.6 Finalise project plan and gain necessary approvals to commence project according to documented plan |
Element: |
3. Administer and monitor project |
Performance Criteria: |
3.1 Take action to ensure project team members are clear about their responsibilities and the project requirements 3.2 Provide support for project team members, especially with regard to specific needs, to ensure that the quality of the expected outcomes of the project and documented time lines are met 3.3 Establish and maintain required recordkeeping systems throughout the project 3.4 Implement and monitor plans for managing project finances, resources and quality 3.5 Complete and forward project reports as required to stakeholders 3.6 Undertake risk management as required to ensure project outcomes are met 3.7 Achieve project deliverables |
Element: |
4. Finalise project |
Performance Criteria: |
4.1 Complete financial recordkeeping associated with project and check for accuracy 4.2 Ensure transition of staff involved in project to new roles or reassignment to previous roles 4.3 Complete project documentation and obtain necessary sign-offs for concluding project |
Element: |
5. Review project |
Performance Criteria: |
5.1 Review project outcomes and processes against the project scope and plan 5.2 Involve team members in the project review 5.3 Document lessons learned from the project and report within the organisation |
Learning Outcomes
See Canvas for more information
Details of Learning Activities
Through class activities, simulated learning through the simulated business community website and the business partner, you will experience self-directed and shared learning with others and apply employability skills focusing on activities to develop a project plan, administer and monitor the project, finalise the project and review the project to identify lessons learned for application in future projects. Learning activities will include working with stakeholder according to the project plan and its review as the "Digital Office". Internet research and group activities underpin the textbook theory which will include reading and class discussions, designing project administration tools and reviewing the project by reporting project outcomes to the industry partner.
This course is clustered with BUSM7934C Plan and Implement Administrative Systems. The project is "The Digital Office" for Reflective Records Simulated Business.
The nominal hours associated with this are a guide only and represent the total teaching time and student effort required to successfully complete the course. This may include not only scheduled classes but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.
Teaching Schedule
Teaching Schedule
The course BUSM7931C Undertake project work is co-delivered and co-assessed with Plan and implement an administrative system. The project is "The Digital Office" for the practice firm. The nominal hours associated with this are a guide only and represent the total teaching time and student effort required to successfully complete the course. This may include not only scheduled classes but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.
Week |
Topic |
Readings and activities |
Assessment |
|
1 10 February |
Orientation session: Prior to training a program level orientation session is held. Introduction to this course: How to use MyDesktop Course requirements Course support documents Canvas Accuracy of enrolment Assessment requirements/cover sheets Plagiarism Appeals Special consideration/Extensions/Resubmissions Feedback in this course Submission requirements Getting help Resources: The learning lab: https://emedia.rmit.edu.au/learninglab/
Simulated business: http://simbuscommunity.com.au/ Reflective Records: policies and procedures
National Archives of Australia information: http://www.naa.gov.au/information-management/index.aspx Copyright of the elearning modules rests with the Commonwealth of Australia, the NAA
The business partner as key stakeholder: |
Cole: Chapters 4, 5, 12, 14, 15, 16, 17, 18, 19, 20, 21 |
Records Consultant’s Report for the digital office in four stages.
Each stage is due by 5.00pm on the Friday of the week indicated. |
|
2 17 February |
Plan for the new or modified administrative system and define the project Chapter 14: Caring for your customers
Learning Lab: how to write a business report. |
Reading: Chapter 14 Activity: Induction to the simulated business and the practice firm |
|
|
3 24 February |
Plan for the new or modified administrative system and define the project Chapter 15: Designing administration systems Chapter 21: Managing projects
Excursion to the Public Records office of Victoria (PROV) also known as the Victorian Archives.
|
Reading: Chapter 15, 21 Activity: Induction to the simulated business and the practice firm |
|
|
4 2 March |
Plan for the new or modified administrative system and define the project Chapter 16: Systematically solving problems and making decisions Chapter 19: Introducing change Guest speaker. Project parameters (time, cost, quantity, quality). How to file. |
Reading: Chapter 16, 19 Activity: Induction to the simulated business and the practice firm |
|
|
5 9 March |
Plan for the new or modified administrative system and define the project Chapter 17: Innovating and continuously improving
Project management for teams: Video by Mystical Dog.
|
Reading: Chapter 17 Activity: Planning day |
Stage 1 due: by 5.00pm Friday 15 March |
|
6 16 March |
Implement new or modified administrative system and develop project plan Chapter 20: Identifying and managing risks Project scope. |
Reading: Chapter 20 Activity: System implementation |
|
|
7 23 March |
Implement new or modified administrative system and develop project plan Chapter 18: Developing plans that work
Work breakdown structure/Gantt chart
|
Reading: Chapter 18 Activity: System implementation |
|
|
8 30 March |
Implement new or modified administrative system and develop project plan
Project management tools Risk management plan and WHS Budgeting and approvals Team consultation
|
Activity: System implementation |
Stage 2 due: by 5.00pm Friday 5 April |
|
9 6 April |
13 April Easter Monday public holiday 14 April Easter Tuesday RMIT holiday 16 April Classes resume (Thursday) 9-15 April Mid-semester break. includes Easter 10 April Good Friday public holiday.
Monitor administrative system and project Chapter 12: Building your team’s skills with training |
Reading: Chapter 12 |
|
|
10 20 April |
Schemas and workflow Ownership holding chart Version control What is a training plan? Staff training induction
|
|
|
|
11 27 April |
Monitor administrative system and project Chapter 4: Communicating with influence
The document lifecycle process
|
Reading: Chapter 4 Activity: Training workshops Complete the NAA elearning module |
|
|
12 4 May |
Monitor administrative system and project Chapter 5: Communicating through written and spoken presentations
Organisational requirements for your system including recordkeeping
|
Reading: Chapter 5 Activity: Training workshops |
|
|
13 11 May |
Monitor administrative system and project Train staff Legal requirements for digital information Hold department meetings Archive project deliverables Complete financial recordkeeping, and project documents. |
Activity: Training workshops |
|
|
14 18 May |
Monitor administrative system and project Check project outcomes and processes against project scope and plan Team debrief with lessons learned Future improvement strategies |
|
Stage 3 due: by 5.00pm Friday 24 May |
|
15 25 May |
Finalise and review project |
|
Stage 4 due: by 5.00pm Friday 31 May |
|
16 1 June
|
Feedback and review |
|
|
|
17 8 June |
Interviews and resubmissions if required |
|
|
Learning Resources
Prescribed Texts
Kris Cole, Business Administration Second Edition, Cengage |
|
References
Other Resources
The practice firm and TIMG, the business partner.
Text: Business Administration, Second Ed, Kris Cole. Cengage Publishing. 978170387033.
Overview of Assessment
In order to achieve competency in this unit, you must provide:
Performance Evidence
Evidence of the ability to:
define the parameters of the project including:
project scope
project stakeholders, including own responsibilities
relationship of project to organisational objectives and other projects
reporting requirements
resource requirements
use project management tools to develop and implement a project plan including:
deliverables
work breakdown
budget and allocation of resources
timelines
risk management
recordkeeping and reporting
consult and communicate with relevant stakeholders to generate input and engagement in planning, implementing and reviewing the project
provide support to team members to enable them to achieve deliverables and to transition them as appropriate at completion of the project
finalise the project including documentation, sign-offs and reporting
review and document the project outcomes.
Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.
Knowledge Evidence
To complete the unit requirements safely and effectively, the individual must:
give examples of project management tools and how they contribute to a project
outline types of documents and other sources of information commonly used in defining the parameters of a project
explain processes for identifying and managing risk in a project
outline the organisation's mission, goals, objectives and operations and how the project relates to them
explain the organisation's procedures and processes that are relevant to managing a project including:
lines of authority and approvals
quality assurance
human resources
budgets and finance
recordkeeping
reporting
outline the legislative and regulatory context of the organisation in relation to project work, including work health and safety (WHS) requirements.
Assessment Conditions
Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the management and leadership – project management field of work and include access to:
relevant legislation, regulations, standards and codes
relevant workplace documentation and resources
case studies and, where possible, real situations
interaction with others.
Assessors must satisfy NVR/AQTF assessor requirements.
Feedback
Feedback will be provided throughout the semester in class and/or online discussions. You are encouraged to ask and answer questions during class time and online sessions so that you can obtain feedback on your understanding of the concepts and issues being discussed. Finally, you can email or arrange an appointment with your teacher to gain more feedback on your progress.
You should take note of all feedback received and use this information to improve your learning outcomes and final performance in the course.
Assessment Tasks
Summary and Purpose of Assessment
You are required to successfully complete all assessment tasks to be deemed competent in this course. You will design a digital administrative system for the business in the practice firm known as Reflective Records.
The course BUSM7934C Plan and implement an administrative system and BUSM7931C Undertake project work is co-delivered and co-assessed.
There is one assessment:
Assessment task 1 of 1: Digital office record's consultant report and checklist
The student will write a business report, styled in RMIT/Reflective Records format. It is approximately 4,000 words. The report is submitted individually by the student. It is due in stages by the Friday at 5.00pm of the week due.
A checklist of documents will be added to the report showing evidence of your foundation skills as applied to the project.
The assessment is to be prepared in the practice firm, in a face-to-face class. Do not contact TIMG (the stakeholder) directly with question about your admin systems project, as all discussions about the project are held with the teacher, as a TIMG representative.
The project work is group based and you are required to submit your own individual work to the Canvas assessment portal in the weeks indicated. Refer to Canvas for the assessment page for this course.
Resources
There are some resources you will need to refer to when designing their system. You are to refer to the business documents in K drive. Refer to the http://simbuscommunity.com.au/ website to access all other documents for your project.
Reflective Records models its products from TIMG. TIMG provides filing and recordkeeping products (see their online shop https://www.timg.com/service/filing-and-storage/ and Paperlite,an online document management and workflow automation software that makes smooth the office administration processes. See https://www.timg.com/service/paperlite/
Compliance (rules):
See the National Archives website for Information Management:
http://www.naa.gov.au/information-management/training-and-events/eLearning/index.aspx#section8
View the Public Records Office Victoria training module:
http://www.elearn.com.au/prov/standards/START.htm
You are required to undertake this project in the face-to-face class time known as the “practice firm”. This learning environment allows you to collaborate with others in the departments of Reflective Records. You will need to attend each class to learn and participate in tutorial styled sessions to develop your materials for your project.
Your administrative system needs various documents that you will prepare. You will need to train staff on the use of your new system and get any feedback from them so that you can make improvements to the system and future staff training needs.
You will be assessed against the criteria listed in the marking guide in Section B of this task. To achieve a satisfactory result, the student will need to address all criteria satisfactorily. See Canvas for further information about the assessment conditions.
Assessment Matrix
The assessment matrix that maps all the assessments is available on Canvas.
Other Information
You should:
• Ensure that you submit assessments on or before the due date via Canvas.
• Always retain a copy of your assessment tasks. (hard copy and soft copy)
• When you submit work for assessment at RMIT University you need to use the Assessment task document that includes a declaration and statement of authorship.
• Each page of your assessment should include a footer with your name, student number, the title of the assessment, unit code and title and page numbers.
Late Submission Procedures
You are required to submit assessment items and/or ensure performance based assessment is completed by the due dates.
Extension of Time
If you are prevented from submitting an assessment item on time by circumstances outside your control, you may apply in advance to your teacher for an extension to the due date of up to seven calendar days.
More information: https://www.rmit.edu.au/students/student-essentials/assessment-and-exams/assessment/extensions-of-time-for-submission-of-assessable-work
Form to use is found in the section "How to apply."
Special Consideration
Where more than seven days is needed, you must apply for Special Consideration. Applications for special consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination.
More information: https://www.rmit.edu.au/students/student-essentials/assessment-and-exams/assessment/special-consideration
Resubmission (VE Programs)
If you are found to be not yet competent/unsatisfactory in a course assessment task (or you do not submit the assessment tasks/attend the assessment) you will be allowed one resubmission. Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the resubmission in Canvas.
If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.
Adjustments to Assessment
In certain circumstances students may be eligible for an assessment adjustment.
More information: https://www.rmit.edu.au/students/student-essentials/assessment-and-exams/assessment/adjustments-to-assessment
Marking Guide (Competency):
You must demonstrate that you have all the required skills/knowledge/elements in the unit of competency you are studying. You will receive feedback on the assessment task that will inform you about your progress and how well you are performing.
CA Competency Achieved
NYC Not Yet Competent
DNS Did not Submit for Assessment
Course Overview: Access Course Overview