Course Title: Set up a business or records system for a small business
Part B: Course Detail
Teaching Period: Term1 2020
Course Code: OFFC5325C
Course Title: Set up a business or records system for a small business
School: 174T School of VE Engineering, Health & Science
Campus: City Campus
Program: C5387 - Diploma of Dental Technology
Course Contact: Rachael Starr
Course Contact Phone: +61 3 9341 1420
Course Contact Email: rachael.starr@rmit.edu.au
Name and Contact Details of All Other Relevant Staff
Nominal Hours: 40
Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.
Pre-requisites and Co-requisites
None
Course Description
This unit describes the skills and knowledge required to research, develop and implement business or records systems for a small office.
It applies to individuals who use a range of organisational, analytical and communication techniques to carry out the responsibilities of their role and report the outcomes directly to a supervisor or manager within the business or section of a larger organisation.
No licensing, legislative or certification requirements apply to this unit at the time of publication.
National Codes, Titles, Elements and Performance Criteria
National Element Code & Title: |
BSBRKG403 Set up a business or records system for a small business |
Element: |
1. Determine record keeping requirements |
Performance Criteria: |
1.1 Identify and document core business, supporting activities, resources, and business and social context using observation and consultation 1.2 Determine security and access requirements for business or records system content from analysis of organisation’s activities 1.3 Analyse business documentation to determine organisational reporting and accountability requirements 1.4 Identify organisational functions and activities for which records must be kept, from analysis of business and context documentation 1.5 Determine nature, detail, and format of records (content and metadata) for each organisational function and activity from analysis of the business and its context
|
Element: |
2. Devise an appropriate record keeping system |
Performance Criteria: |
2.1 Determine metadata needed to store, locate and retrieve records in a business or records system 2.2 Select size of business or records system appropriate to scale and nature of business operations 2.3 Select technological requirements of business or records systems appropriate to scale and nature of business operations 2.4 Select cost structure for business or records systems appropriate to scale, nature, and organisational cash flow requirements 2.5 Ensure maintenance, disposal and updating requirements of business or records system conform to scale, nature, and culture of the organisation 2.6 Select business or records system suited to projected growth of the organisation
|
Element: |
3. Develop business rules and procedures |
Performance Criteria: |
3.1 Develop rules for incorporating individual records and records capture information into the business or records system 3.2 Develop rules for deciding and recording retention periods and appropriate disposal actions for records 3.3 Develop and document procedures for the use of the system 3.4 Provide system users with training or instructions in the use of the business or records system, appropriate to the culture and scale of the organisation
|
Learning Outcomes
On completion of this course, you should be able to:
- Determine record keeping requirements
- Devise an appropriate record keeping system
- Develop business rules and procedures to support operations
Details of Learning Activities
Online learning Classroom lectures/tutorials
Teaching Schedule
The training schedule for the apprenticeship group is outlined below. Each session is one half-day in duration.
Included are the submission dates for the assessment tasks.
Group |
Date |
Session |
Description |
FT2A&B |
22-Apr |
PM |
Set up a business or records system for a small business 01 - Course introduction, theory and assessment discussion |
FT2A&B |
27-May |
AM |
Set up a business or records system for a small business 02 - Course introduction, theory and assessment discussion (cont) |
FT2A&B |
27-May |
PM |
Set up a business or records system for a small business 03 - Course introduction, theory and assessment discussion (cont) |
|
|
|
|
FT2A&B |
6-May |
|
Set up a business or records system for a small business - Assessment 01 SUBMISSION DUE |
FT2A&B |
20-May |
|
Set up a business or records system for a small business - Assessment 02 SUBMISSION DUE |
FT2A&B |
3-Jun |
|
Set up a business or records system for a small business - Assessment 03 SUBMISSION DUE |
Learning Resources
Prescribed Texts
References
Other Resources
Overview of Assessment
To be deemed competent you must demonstrate an understanding of all aspects required of the competency.
Regular attendance is necessary.
Assessment methods have been designed to measure your achievement of each competency in a flexible manner over multiple tasks and consist of theory and practical based tasks.
Assessment Tasks
Assessment 1: Assignment 1 (to be submitted through Canvas before 11:59 pm on 06/05/2020) Assignment 1 requires an understanding of key concepts & definitions, and the process of identifying the records system required by a business with regard to the nature of the business and its activities. Assessment 2: Assignment 2 (to be submitted through Canvas before 11:59pm on 20/05/2020) Assignment 2 focuses on how an appropriate records system is devised for a business. Assessment 3: Assignment 3 (to be submitted through Canvas before 11:59pm on 03/06/2020) Assignment 3 looks at devising procedures that maintain the records system, including training required by staff to facilitate the systems.
Assessment Matrix
E/PC |
Assessment 1 |
Assessment 2: |
Assessment 3: |
1.1 |
X |
|
|
1.2 |
X |
|
|
1.3 |
X |
|
|
1.4 |
X |
|
|
1.5 |
X |
|
|
2.1 |
|
X |
|
2.2 |
|
X |
|
2.3 |
|
X |
|
2.4 |
|
X |
|
2.5 |
|
X |
|
2.6 |
|
X |
|
3.1 |
|
|
X |
3.2 |
|
|
X |
3.3 |
|
|
X |
3.4 |
|
|
X |
Other Information
Please refer to Canvas (the Learning Management System for RMIT students) for learning resources.
Course Overview: Access Course Overview