Course Title: Undertake project work
Part B: Course Detail
Teaching Period: Term1 2020
Course Code: BUSM8778C
Course Title: Undertake project work
School: 375T Vocational Design and Social Context
Campus: Brunswick Campus
Program: C6152 - Advanced Diploma of Graphic Design
Course Contact: Alistair Briggs
Course Contact Phone: +61 9925 9988
Course Contact Email: alistair.briggs@rmit.edu.au
Name and Contact Details of All Other Relevant Staff
Teacher
Leigh Milward
Nominal Hours: 60
Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.
Pre-requisites and Co-requisites
None required.
Course Description
In this course you will address the skills and knowledge required to define, develop and implement a project. You will operate both individually and as part of a team to address all facets of a project including resource and financial planning, risk management, health and safety considerations and record keeping. You will learn how to manage a complex project from initial scoping to final review.
National Codes, Titles, Elements and Performance Criteria
National Element Code & Title: |
BSBPMG522 Undertake project work |
Element: |
1 Define project |
Performance Criteria: |
■■Access project scope and other relevant documentation ■■Define project stakeholders ■■Seek clarification from delegating authority of any issues related to project and project parameters ■■ Identify limits of own responsibility and reporting requirements ■■Clarify relationship of project to other projects and to the organisation’s objectives ■■Determine and access available resources to undertake project |
Element: |
2 Develop project plan |
Performance Criteria: |
■■Develop project plan including timelines, work breakdown structure, role and responsibilities and other details of how the project will be managed in relation to the project parameters ■■ Identify and access appropriate project management tools ■■Formulate risk management plan for project, including occupational health and safety (OHS) ■■Develop and approve project budget ■■Consult team members and take their views into account in planning the project ■■Finalise project plan and gain any necessary approvals to commence project according to documented plan |
Element: |
3 Administer and monitor project |
Performance Criteria: |
■■Take action to ensure project team members are clear about their responsibilities and the project requirements ■■Provide support for project team members, especially with regard to specific needs, to ensure that the quality of the expected outcomes of the project and documented time lines are met ■■Establish and maintain required record keeping systems throughout the project ■■ Implement and monitor plans for managing project finances, resources (human, physical and technical) and quality ■■Complete and forward project reports as required to stakeholders ■■Undertake risk management as required to ensure project outcomes are met ■■Achieve project deliverables |
Element: |
4 Finalise project |
Performance Criteria: |
■■Complete financial record keeping associated with project and check for accuracy ■■Ensure transition of staff involved in project to new roles or reassignment to previous roles ■■Complete project documentation and obtain any necessary sign offs for concluding project |
Element: |
5 Review project |
Performance Criteria: |
■■Review project outcomes and processes against the project scope and plan ■■ Involve team members in the project review ■■Document lessons learnt from the project and report within the organisation |
Learning Outcomes
Details of Learning Activities
Learning activities will take place in a studio and computer laboratory using industry standard tools and resources. You will complete exercises and industry style projects. You will also be required to undertake independent study. In-class activities will include:
- class exercises
- tutorials
- practical demonstrations
- workshops
- group discussion
- review and revision
- peer learning
- peer teaching and class presentations
- teacher directed group activities/projects
- workshopping of student projects including peer/lecturer feedback
Out of class activities may include:
- independent research
- independent project based work
- studio practice
- online tutorials and activities
- review and revision
Teaching Schedule
Please note: While your teacher will cover all the material in this schedule, the weekly order is subject to change depending on class needs and availability of speakers and resources. There will be a number of prescribed tasks and projects (see Assessment Tasks below).
1 |
Planning tools This week you will be introduced to the subjects and we will discuss the projects to be undertaken this semester. During this week’s session, you will have a look at a variety of project management software and choose one to use for this semester (you can change it later if you really want) and have a play around with it by chunking a previous project and setting it up. |
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2 |
Project parameters In this session, as a group you will find examples of brief templates and one other resource to help define the parameters of a project. ‘Parameters’ means the limits – things like budget, time and deliverables. If you read that carefully, it means you just need to outline the types of documents and that are commonly used. This means identifying templates, lists of questions or descriptions of processes that a graphic designer could use. |
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3 |
Risk and Plan 1 At this stage, you should have a suitable project lined up. If not, you will need to do an assigned project (either a supplied client or simulated client). Risk management: For any major project and as an ongoing practice, these risks should be considered and factored into a project plan. Project planning: Project plans include the estimated hours, the key dates, and responsibilities for each team member or stakeholder. As part of your planning, you will create a Gantt chart to visualise and implement the process. |
Assessment Task 1: Knowledge Evidence |
4 |
Organisation Recordkeeping will be assessed in class in the next couple of weeks. There is no submission – you will be observed (i.e. you will show me) that you are doing the above as part of your process. Before going too much further on the design, ensure you are keeping up to date on recording time and saving files as you go. |
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5 |
Ongoing organisation 1 You will review your plan for the client project in your project management software, and update any time sheets. You should use the creative brief you have written in GRAP5371C Design Briefs to help guide you in updating or elaborating on any tasks and milestones. You should also record the time spent on the client project during this session. Make an appointment for next week for Assessment Task 2: Recordkeeping. |
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6 |
Recordkeeping 1 Record hours and update project plan. Individual meetings during this session to demonstrate recordkeeping. You will show Timesheets, records of interactions and feedback, saving drafts and work that shows the authentic development of work, backing-up work to a remote site (e.g. Google Drive, Creative Cloud or similar). |
Assessment Task 2: Recordkeeping meeting (1 of 2) |
7 |
Finalise first project plan All going well, you have everything you need to complete the delivery of the brief, and there should not be any major changes or updates to your plan. To confirm this, you’ll try to lock down the plan. For Assessment Task 2: Deliver and Review, you will need to do two things in this session: Consult team members and take their views into account in planning the project. Gather the evidence that the plan is finalised. Show an email or evidence of approval for an initial design direction and any scheduled meetings or deadlines with the client or other stakeholders. This could be a screenshot of the approval. |
Assessment Task 2: Plan and Organise |
8 |
Deliver and invoice 1 In this week’s session we will go through how to invoice. Essentially, it the same as a job quote with some key differences. If the job is for an actual client and you are getting paid, create a real tax invoice. For other variations of work, it can be a simulated. This can be done in your project management software once all the time-sheets have been filled in. When the project is finished, you need proof that it has been accepted by the client. In this session, we will go through what that evidence can be. We will also cover protocols for delivering work to a client or other stakeholders (such as printers) and archiving work for future retreival. |
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9 |
Risk and Plan 2 Create a comprehensive project plan for the second client, include the estimated hours, the key dates, and responsibilities for each team member or stakeholder. As part of your planning, you will create a Gantt chart to visualise and implement the process. |
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10 |
Ongoing organisation 2 This session will dedicated to making a design comp for the second client project. This session will include a check that a project plan, tasks, milestones and key documents have been implemented. This will include job quotes and a comprehensive creative brief (aka reverse brief) |
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11 |
Finalise second project plan To confirm this, you’ll try to lock down the plan. For Assessment Task 2: Deliver and Review, you will need to do two things in this session: Consult team members and take their views into account in planning the project. Gather the evidence that the plan is finalised. Show an email or evidence of approval for an initial design direction and any scheduled meetings or deadlines with the client or other stakeholders. This could be a screenshot of the approval. |
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12 |
Prepare for delivery and review. In this session, we will cover ways to complete a review of completed work. This can be rolled out for either the first or second client. Compile evidence from the first project of delivering and acceptance of a completed project. Alternately, this can be the second client project if that is better suited. If all the evidence is there, complete the review. |
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13 |
Recordkeeping 2 In this session, there will be individual meetings during this session to demonstrate recordkeeping. You will show Timesheets, records of interactions and feedback, saving drafts and work that shows the authentic development of work, backing-up work to a remote site (e.g. Google Drive, Creative Cloud or similar). |
Assessment Task 2: Recordkeeping meeting (2 of 2) |
14 |
Deliver and invoice 2 Peer review of evidence and documentation, ready for finalisation of assessment. Get critical peer feedback on the project outcome. Make a conclusion or speculate on how the lessons learnt might change or impact on future projects if that has not already been done. Produce an invoice for the second client, ready to deliver if the job is not finished. Ready files for delivery. |
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15 |
Course wrap-up Confirm that all records have been kept and archived according to legal obligations and for future creative practice. |
Assessment Task 2: Deliver and Review |
16 |
Assessment meetings No scheduled activities for this course, but this is the final week of the semester and last opportunity to re-submit work that has been marked as Not Yet Satisfactory. Instead of a class, there will be individual appointments scheduled with students. |
Learning Resources
Prescribed Texts
References
Graphic Communications Open Textbook Collective 2015. Graphic design and print production fundamentals, BC Open Textbook Project. |
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Hannam, B 2012. A Graphic Design Student's Guide to Freelance Practice Makes Perfect, Wiley. |
Other Resources
Prescribed Texts
There are no compulsory prescribed texts in this course. This course has recommended books listed under ‘References’
You are advised to look at the Learning Hub at myRMIT site for ongoing updated information. A range of learning resources and references are provided throughout the year.
You will require a personal storage device and tools as outlined in tool kit list.
RMIT will provide you with resources and tools for learning in this course through our online systems and access to specialised facilities and relevant software. You will also have access to the library resources.
Amongst the library’s electronic resources is the ability to access Lynda.com for online tutorials and lessons. You may be given these tutorials (and other resources) to supplement your classroom learning. The University Library has extensive resources for Design students. The Library has produced a subject guide that includes quality online and print resources for your studies http://rmit.libguides.com/graphicartanddesign
The Library provides guides on academic referencing http://www.rmit.edu.au/library/referencing and subject specialist help via your Liaison Librarian http://www.rmit.edu.au/library/librarians/dsc
Overview of Assessment
Assessment is on-going throughout the course. Assessment tasks will require you demonstrate the application of knowledge and skills through practical projects and/or exercises.
The assessment tasks are:
Major projects
Presentations
An assessment charter summarises your responsibilities as an RMIT student as well as those of your teachers.
Assessment Tasks
Feedback throughout the course may be written, verbal or a combination of both.
This course has two tasks. Both tasks must be completed/submitted. The tasks will be used to assess competence in the unit. You are required to demonstrate all learning outcomes to a satisfactory standard.
Assessment Task 1 - Knowledge Evidence
Due Week 4
This is a short research project about the tools available for managing projects and work. Give examples of project management tools. Explain a method for measuring risk in a project. Give an outline of a plan for recording the management of a project including parameters, budget, risk and deliverables.
Assessment Task 2 - Project Work
Assessment Task 2: Recordkeeping meeting (1 of 2) due in Week 6
Assessment Task 2: Plan and Organise due in Week 7
Assessment Task 2: Recordkeeping meeting (2 of 2) due in Week 13
Assessment Task 2: Deliver and Review due in Week 15
The task is to report on project planning, set-up and getting approval to go ahead; the idea is to show this here as part of of your record keeping. Show that you are keeping records and using project management tools throughout a project. Conclude a project by confirming it is finished, archiving and reviewing the outcome, then look for potential efficiencies for future project organisation.
At the completion of the course, competency based assessment will be given to students.
Grades which apply to courses delivered in accordance with competency-based assessment are:
CA Competency Achieved
NYC Not Yet Competent
DNS Did Not Submit for Assessment
Assessment Matrix
An assessment matrix demonstrating alignment of assessment tasks with the relevant Unit of Competency is available from the course contact person (stated above).
Other Information
Attendance
The major learning experience involves studio based exercises, demonstration and production. It is strongly advised that you attend all sessions in order to engage in the required learning activities, ensuring the maximum opportunity to gain the competency.
Feedback
You will receive verbal and written feedback by teacher on your work. This feedback also includes suggestions on how you can proceed to the next stage of developing your projects. Student feedback at RMIT
Student Progress
Monitoring academic progress is an important enabling and proactive strategy to assist you to achieve your learning potential. Student progress policy
Special Consideration Policy, Late Submission & Extensions
All assessment tasks are required to be completed to a satisfactory level. If you are unable to complete any piece of assessment by the due date, you will need to apply for an extension. Pick the following link for details on applying for Special consideration.
Any student seeking an extension, should aim at doing so a minimum of 2 days before the deadline. Work submitted late and without an extension at any point will incur late penalties in accordance with university policy.
If you require an extension you must complete an extension form with evidence supporting your application and hand this to your instructor. Further links - Application for extension of time
On Time Submission and Impact of Late Submission
On time submission is an important factor in your assessment. Employability skills are embedded in all courses and these include Planning & Organising and Self-management. For this reason, late work impacts on your competency assessment. Submissions that are assessed as Not Satisfactory can be re-submitted once and this is only permitted during the period that the competency is scheduled.
Cover Sheet for Submissions
You must complete a submission cover sheet for every piece of submitted work. This signed sheet acknowledges that you are aware of the plagiarism implications. Submission cover sheet
Academic Integrity and Plagiarism
RMIT University has a strict policy on plagiarism and academic integrity. Please refer to the website for more information on this policy go to Academic Integrity.
Course Overview: Access Course Overview