Course Title: Set up a business or records system for a small business

Part B: Course Detail

Teaching Period: Term2 2020

Course Code: OFFC5325C

Course Title: Set up a business or records system for a small business

School: 174T School of VE Engineering, Health & Science

Campus: City Campus

Program: C5387 - Diploma of Dental Technology

Course Contact: Rachael Starr

Course Contact Phone: +61 3 9341 1420

Course Contact Email: rachael.starr@rmit.edu.au


Name and Contact Details of All Other Relevant Staff

Nominal Hours: 40

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

None

Course Description

This unit describes the skills and knowledge required to research, develop and implement business or records systems for a small office.

 

It applies to individuals who use a range of organisational, analytical and communication techniques to carry out the responsibilities of their role and report the outcomes directly to a supervisor or manager within the business or section of a larger organisation.

 

No licensing, legislative or certification requirements apply to this unit at the time of publication.


National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBRKG403 Set up a business or records system for a small business

Element:

1. Determine record keeping requirements

Performance Criteria:

1.1 Identify and document core business, supporting activities, resources, and business and social context using observation and consultation
1.2 Determine security and access requirements for business or records system content from analysis of organisation’s activities
1.3 Analyse business documentation to determine organisational reporting and accountability requirements
1.4 Identify organisational functions and activities for which records must be kept, from analysis of business and context documentation
1.5 Determine nature, detail, and format of records (content and metadata) for each organisational function and activity from analysis of the business and its context

Element:

2. Devise an appropriate record keeping system

Performance Criteria:

2.1 Determine metadata needed to store, locate and retrieve records in a business or records system
2.2 Select size of business or records system appropriate to scale and nature of business operations
2.3 Select technological requirements of business or records systems appropriate to scale and nature of business operations
2.4 Select cost structure for business or records systems appropriate to scale, nature, and organisational cash flow requirements
2.5 Ensure maintenance, disposal and updating requirements of business or records system conform to scale, nature, and culture of the organisation
2.6 Select business or records system suited to projected growth of the organisation

Element:

3. Develop business rules and procedures

Performance Criteria:

3.1 Develop rules for incorporating individual records and records capture information into the business or records system
3.2 Develop rules for deciding and recording retention periods and appropriate disposal actions for records
3.3 Develop and document procedures for the use of the system
3.4 Provide system users with training or instructions in the use of the business or records system, appropriate to the culture and scale of the organisation


Learning Outcomes


On completion of this course, you should be able to:

  1. Determine record keeping requirements 
  1. Devise an appropriate record keeping system 
  1. Develop business rules and procedures to support operations


Details of Learning Activities

Students will be involved in the following learning activities to meet requirements for this competency:

  • Face to Face classes (using Collaborate Ultra where required by quarantine stipulations)
  • Written tasks
  • Facilitator led discussions of topic examples
  • Group discussions
  • Participation in group activities based on simulated workplace exercises
  • Online learning via CANVAS
  • Self-managed research to support completion of Study Guides.
  • Students will be observed and assessed through their planned activities throughout the duration of the course


Teaching Schedule

 

Session No

Teacher

Semester/Week

Time

Location

Session Topics

Delivery Method

Elements & Performance Criteria

1

 

TBA

 

Sem2 Week4

 

9:30am – 11:30am

 

Online:

Canvas Collaborate Ultra (CU)

 

Overview of “Set up a business or records system for a small business”

 

Expectations for this unit – theory, assessment requirements and activities.

 

Introduction to Canvas learning materials for course, discuss submission of assessments.

 

Overview theory for topic 1 – “Identifying recordkeeping requirements” and review attached Assessment.

 

Face to Face (CU)

 

 

Face to Face (CU)

 

 

Face to Face (CU)

 

 

 

Face to Face (CU)

 

1.1 – 1.5

2.1 – 2.6

3.1 – 3.4

 

2

 

Self-directed

 

Sem2 Week4 – Sem2 Week5

 

 

Off campus

 

Access through Canvas

 

Students to read topic 1 – “Identifying recordkeeping requirements”

 

Students to read and begin Assessment task 1.

Self-directed

(Canvas)

 

1.1 – 1.5

 

3

 

TBA

 

Sem2 Week5

 

9:30am – 11:30am

 

Online:

Canvas Collaborate Ultra (CU)

 

Student “drop in” session for Q&A on Assessment task 1.

 

Face to Face (CU)

 

1.1 – 1.5

 

4

 

Self-directed

 

Sem2 Week5 - Sem2 Week6

 

Off campus

 

Submit through Canvas

 

Complete assessment task 1 and submit before 11:59pm on 11/08/2020 (submission through Canvas)

 

Self-directed

(Canvas)

 

Submission

(Canvas)

 

1.1 – 1.5

 

5

 

TBA

 

Sem2 Week6

 

9:30am – 11:30am

 

Online:

Canvas Collaborate Ultra (CU)

 

Overview theory for topic 2 – “Devise an appropriate recordkeeping system” and review attached Assessment.

 

Face to Face (CU)

 

2.1 – 2.6

 

6

 

Self-directed

 

Sem2 Week6 – Sem2 Week7

 

 

Off campus

 

Access through Canvas

 

Read topic 2 – “Devise an appropriate recordkeeping system”

 

Read and begin Assessment task 2.

Self-directed

(Canvas)

 

2.1 – 2.6

 

7

 

TBA

 

Sem2 Week7

 

9:30am – 11:30am

 

Online:

Canvas Collaborate Ultra (CU)

 

Student “drop in” session for Q&A on Assessment task 2.

 

Face to Face (CU)

 

2.1 – 2.6

 

8

 

Self-directed

 

Sem2 Week7 - Sem2 Week8

 

Off campus

 

Submit through Canvas

 

Complete assessment task 2 and submit before 11:59pm on 25/08/2020 (submission through Canvas)

 

Self-directed

(Canvas)

 

Submission

(Canvas)

 

2.1 – 2.6

 

9

 

TBA

 

Sem2 Week8

 

9:30am – 11:30am

 

Online:

Canvas Collaborate Ultra (CU)

 

Overview of theory for topic 3 – "Develop procedures to support operations" and review attached Assessment.

 

Face to Face (CU)

 

3.1 – 3.4

 

10

 

Self-directed

 

Sem2 Week8 – Sem2 Week9

 

 

Off campus

 

Access through Canvas

 

Read topic 3 – "Develop procedures to support operations"

 

Read and begin Assessment task 3.

Self-directed

(Canvas)

 

3.1 – 3.4

 

11

 

TBA

 

Sem2 Week9

 

9:30am – 11:30am

 

Online:

Canvas Collaborate Ultra (CU)

 

Student “drop in” session for Q&A on Assessment task 3.

 

Face to Face (CU)

 

3.1 – 3.4

 

12

 

Self-directed

 

Sem2 Week9 - Sem2 Week10

 

Off campus

 

Submit through Canvas

 

Complete assessment task 3 and submit before 11:59pm on 16/09/2020 (submission through Canvas)

 

Self-directed

(Canvas)

 

Submission

(Canvas)

 

3.1 – 3.4

 

 

 

 


Learning Resources

Prescribed Texts


References


Other Resources

The University Library has extensive resources and provides subject specialist expertise, research advice, help with referencing and support through:

The Learning Lab https://www.rmit.edu.au/students/study-support/learning-lab

The Study Support Hub https://www.rmit.edu.au/students/study-support/study-support-hub

English for uni workshops https://www.rmit.edu.au/students/study-support/workshops/english-uniworkshop


Overview of Assessment

To be deemed competent you must demonstrate an understanding of all aspects required of the competency.   

Regular attendance is necessary. 

Assessment methods have been designed to measure your achievement of each competency in a flexible manner over multiple tasks and consist of theory and practical based tasks.

 


Assessment Tasks

Students enrolled in Vocational Education and Training qualifications are assessed for Competency.

To be assessed as Competent means you have consistently demonstrated the required knowledge and skills at a standard expected in the workplace.

To be assessed as Competent in this course, you will need to complete each assessment task to a satisfactory standard. You will receive feedback from the teacher at the conclusion of each assessment task.

You should refer to the assessment brief which is available through Canvas for full assessment criteria.

Results that apply to courses that are delivered and assessed in accordance with competency-based assessment are:

CA: Competency Achieved

NYC: Not Yet Competent

DNS: Did not Submit for Assessment

 

Assessment Task 1

(Available: Day 1)

 

Knowledge Assessment Task 1: “Identifying record-keeping requirements”

 

This knowledge submission is to be completed outside of class hours.

 

Assessment must be researched, completed and submitted by the due date issued by assessor.  The due date will be published on CANVAS.

 

Students will be required to log into CANVAS to submit their assessment paper prior to the due date.

 

Feedback will be provided via CANVAS and students will have the opportunity to resubmit any completed assessment that is deemed unsatisfactory (one re-submission is allowed per assessment task). 

 

In order to achieve a Satisfactory result, students must complete ALL questions successfully on their re-submission.

 

More details and assessment requirements will be provided on CANVAS.

 

 

Assessment Task 2

(Available: Day 1)

 

Knowledge Assessment Task 2: “Devise an appropriate record-keeping system”

 

This knowledge submission is to be completed outside of class hours.

 

Assessment must be researched, completed and submitted by the due date issued by assessor.  The due date will be published on CANVAS.

 

Students will be required to log into CANVAS to submit their assessment paper prior to the due date.

 

Feedback will be provided via CANVAS and students will have the opportunity to resubmit any completed assessment that is deemed unsatisfactory (one re-submission is allowed per assessment task). 

 

In order to achieve a Satisfactory result, students must complete ALL questions successfully on their re-submission.

 

More details and assessment requirements will be provided on CANVAS.

 

Assessment Task 3

(Available: Day 1)

 

Knowledge Assessment Task 3: "Develop procedures to support operations"

 

This knowledge submission is to be completed outside of class hours.

 

Assessment must be researched, completed and submitted by the due date issued by assessor.  The due date will be published on CANVAS.

 

Students will be required to log into CANVAS to submit their assessment paper prior to the due date.

 

Feedback will be provided via CANVAS and students will have the opportunity to resubmit any completed assessment that is deemed unsatisfactory (one re-submission is allowed per assessment task). 

 

In order to achieve a Satisfactory result, students must complete ALL questions successfully on their re-submission.

 

More details and assessment requirements will be provided on CANVAS.

 


Assessment Matrix

The assessment tasks listed in this course guide address all the elements and criteria of the requirements of this course. 

Other Information

Attendance:   Your learning experience will involve class-based teaching, discussion, demonstration and practical exercises It is strongly advised that you attend all timetabled sessions. This will allow you to engage in the required learning activities, ensuring you the maximum opportunity to complete this course successfully.     Information about your studies:   You can access My Studies through the RMIT website for information about timetables, important dates, assessment dates, results and progress, Canvas etc.   https://www.rmit.edu.au/students     Assessment:   Information on assessment including Special consideration, Adjustments to assessment, (eg. applying for an extension of time): https://www.rmit.edu.au/students/student-essentials/assessment-andexams/assessment     Academic Integrity and Plagiarism:   RMIT University has a strict policy on plagiarism and academic integrity. Please refer to the website for more information on this policy. https://www.rmit.edu.au/students/student-essentials/assessment-andexams/academic-integrity     Credit Transfer and Recognition of Prior Learning:   Credit transfer is the recognition of previously completed formal learning (an officially accredited qualification).   Recognition of Prior Learning (RPL) is an assessment process that allows you to demonstrate competence using the skills you have gained through experience in the workplace, voluntary work, informal or formal training or other life experiences.   Please speak to your teacher if you wish to discuss applying for Credit Transfer or RPL for the unit(s) of competency addressed in this course. https://www.rmit.edu.au/students/student-essentials/enrolment/apply-forcredit      

Course Overview: Access Course Overview