Course Title: Manage project integration

Part B: Course Detail

Teaching Period: Term2 2023

Course Code: BUSM6660C

Course Title: Manage project integration

Important Information:

Please note that this course may have compulsory in-person attendance requirements for some teaching activities. 

To participate in any RMIT course in-person activities or assessment, you will need to comply with RMIT vaccination requirements which are applicable during the duration of the course. This RMIT requirement includes being vaccinated against COVID-19 or holding a valid medical exemption. 

Please read this RMIT Enrolment Procedure as it has important information regarding COVID vaccination and your study at RMIT: https://policies.rmit.edu.au/document/view.php?id=209. 

Please read the Student website for additional requirements of in-person attendance: https://www.rmit.edu.au/covid/coming-to-campus 

 

Please check your Canvas course shell closer to when the course starts to see if this course requires mandatory in-person attendance. The delivery method of the course might have to change quickly in response to changes in the local state/national directive regarding in-person course attendance. 

School: 525T Business & Enterprise

Campus: City Campus

Program: C5405 - Diploma of Project Management

Course Contact: Nick Reynolds

Course Contact Phone: +61399250791

Course Contact Email: nick.reynolds@rmit.edu.au


Name and Contact Details of All Other Relevant Staff

Elvira Lourenco

elvira.lourenco@rmit.edu.au

Nominal Hours: 60

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

None

Course Description

In this course you will learn the skills and knowledge required to integrate and balance overall project management functions and to align and track project objectives to comply with organisational goals, strategies and objectives.


National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBPMG540 Manage project integration

Element:

1. Establish project

Performance Criteria:

1.1 Identify, clarify and prepare project initiation documentation

1.2 Identify stakeholders with decision making authority on project

1.3 Establish client requirements and needs

1.4 Identify relationship between the project and broader organisational strategies and goals

1.5 Negotiate and document project objectives, outcomes and benefits

1.6 Establish project governance structure with stakeholders and project authority

1.7 Prepare and submit project charter for approval by relevant authorities

Element:

2. Undertake project planning and design processes

Performance Criteria:

2.1 Establish project objectives

2.2 Identify project stages and key requirements for stage completion against client requirements and project objectives

2.3 Analyse project management functions to identify interdependencies and impacts of constraints

2.4 Develop a project management plan that integrates all project-management functions with associated plans and baselines

2.5 Establish tools to monitor and control planned activity

2.6 Negotiate approval of project plan with relevant stakeholders and project authority

Element:

3. Monitor project

Performance Criteria:

3.1 Implement and monitor project according to project scope, time and budget

3.2 Resolve conflicts affecting attainment of project objectives with relevant stakeholders

3.3 Confirm project records are updated against project deliverables at required intervals

3.4 Analyse and submit status reports on project progress and identify issues with relevant stakeholders and project authorities

3.5 Analyse and submit impact analysis of change requests for approval

3.6 Maintain relevant project logs and registers for project audit

Element:

4. Review project

Performance Criteria:

4.1 Identify and allocate project finalisation activities

4.2 Confirm project products and associated documentation are prepared for handover to client in a timely manner

4.3 Finalise financial, legal and contractual obligations

4.4 Seek feedback from relevant stakeholder and project authorities on project implementation, management and integration

4.5 Document feedback received to improve future projects

Learning Outcomes


On successful completion of this course you will have developed and applied the skills and knowledge required to demonstrate competency in the above elements.


Details of Learning Activities

The objectives of this course are to develop the foundational of skills and knowledge required to integrate and balance overall project management functions and to align and track project objectives to comply with organisational goals, strategies and objectives.

You will also explore how it applies to individuals responsible for managing and leading a project in an organisation, business, or as a consultant.

The main elements of this course include:

  • Establish project

  • Undertake project planning and design processes

  • Monitor project

  • Review project


Teaching Schedule

WeekWeek CommencingTopicAssessment / Learning activities
Week 1 10 July 2023

Introduction to the course

  • Staff/student introduction
  • Overview of course
  • Plagiarism, student code of conduct
  • Student support services
  • Course outline and lesson structure
  • 'Rules of engagement'
  • Assessments
  
Week 2 17 July 2023

Knowledge Questions

  • AT1 Written Questions

AT1 Due

(Sunday 11:59 PM)
Week 3 24 July 2023

Establish and Plan a Project (Project and Role Play)

  • AT2A Project Charter

AT2A Due

(Sunday 11:59 PM)
Week 4 31 July 2023

Establish and Plan a Project (Project and Role Play)

  • AT2B Develop and Negotiate Approval of Project Management Plan

AT2B Due

(Sunday 11:59 PM)
Week 5 7 August 2023

Monitor Project (Project and Role Play)

  • AT3 Complete project status documentation

AT3 Due

(Sunday 11:59 PM)
Week 6 14 August 2023

Finalise Project

  • AT4A Identify and Allocate Project Finalisation Activities

AT4A Due

(Sunday 11:59 PM)
Week 7 21 August 2023

Finalise Project

  • AT4B Complete Final Report for Submission to Board

AT4B Due

(Sunday 11:59 PM)

Mid-Semester Break: 28 August - 3 September

Week 8 4 September 2023

Evaluate Project

  • AT5 Evaluate project success and future improvements recommendations, based on stakeholder feedback.

AT5 Due

(Sunday 11:59 PM)
Weeks 16-18   Assessment resubmissions

 


Learning Resources

Prescribed Texts


References


Other Resources

Canvas


Overview of Assessment

Assessment for this course is ongoing throughout the semester. Your knowledge and understanding of course content is assessed through participation in class exercises, oral/written presentations and through the application of learned skills and insights. Full assessment briefs will be provided and can be found on CANVAS.


Assessment Tasks

Assessment 1

  • This is an open book written assessment – you can use your learning materials as reference.
  • You must answer all questions and their parts correctly to achieve a satisfactory outcome for this task.
  • Refer to the Glossary of Instructional Task Words for descriptions of instructional words to guide you in the level of response required in each question.

Assessment 2A

Based on the email, complete the following tasks

  1. Prepare a draft Project Charter
  • Review the contents of the email from the CEO, Gavin Stead
  • Locate and review the CBSA IM014 Project Management Policy & Procedures (available via the CBSA website)
  • Review the Project Charter Template to familiarise yourself with the CBSA documentation used to formulate a project charter.
  • Based on the information you have gathered, develop a draft Project Charter for the CBSA Small Business Conference.
  • If you submit this document electronically, name the document Draft Project Charter.

 

  1. Participate in a meeting with the CEO (your assessor will play the role of Gavin Walsh, CEO)

The objective of this meeting is to present and discuss your draft Project Charter. You need to provide a clear rationale for every aspect of the Charter to gain the support and approval of the CEO for the proposed project scope. You may also seek further clarification during the meeting if required.

During the meeting your assessor in the role of the CEO will propose a different viewpoint to that outlined in your Project Charter and you will be required to demonstrate your negotiation skills so as to achieve a win-win outcome.

After the meeting, your assessor will ask you verbal questions to confirm your understanding of project establishment processes.

  1. Update/revise Project Charter

After the meeting, you will be required to make any adjustments or revisions to the Project Charter based on the agreements made during the meeting.

If you submit this document electronically, name the document Final Project Charter.

Assessment 2B

  1. Develop a draft Project Management Plan (PMP):

Using your Project Charter and research, develop a draft Project Management Plan using the Project Management Plan Template provided.

Your PMP must include, as a minimum, the following:

  • Project scope and constraints
  • Project stakeholders and roles and responsibilities
  • Project Milestones
  • Work Breakdown Structure and dependencies
  • Change management
  • Monitoring processes
  • Project communication
  • Cost management
  • Risk management

If you submit this document electronically, name the document Draft Project Management Plan.

Print out a copy of this document to take to the project team meeting with you.

 

  1. Facilitate a Project Team Meeting: (your assessor will play the role of Gavin Walsh, CEO and will arrange for another actor to play the role of Project Assistant)

The objective of this meeting is to present and discuss your draft Project Management Plan. You need to facilitate this discussion and provide a clear rationale for every aspect of the plan to gain the support and approval of the CEO and other project team member/s. You may also seek further clarification during the meeting if required.

During the meeting project team members will seek to make changes to the Project Management Plan, which you may not agree with. You will be required to demonstrate your negotiation skills to achieve an agreeable outcome to all.

After the meeting, your assessor will ask you verbal questions to confirm your understanding of project planning and design.

  1. Update/revise Project Management Plan:

After the meeting, you will be required to make any adjustments or revisions to the Project Management Plan based on the agreements made during the meeting.

Ensure you submit both the draft and final Project Management Plan

Assessment 3

  1. Facilitate a Project Team Meeting: (your assessor will play the role of Gavin Walsh, CEO and will arrange for another actor to play the role of Project Assistant)

The objective of this meeting is to discuss project progress and issues that have arisen. You will need to facilitate a resolution of any issues and determine actions to be taken to address identified issues or conflicts.

During the meeting project team members will bring up issues or conflicts that may impact the projected attainment. You will be required to demonstrate your negotiation skills to resolve these issues and make decisions about actions to be taken. This will include a change to the project’s scope.

After the meeting, your assessor will ask you verbal questions to confirm your understanding of project monitoring and control processes.

  1. Develop Project status report:

After the meeting, you will be required to prepare a Project Status Report using the template provided. The report should analyse the progress information provided to you by project team members during the meeting (and within the relevant email).

  1. Develop change request:

After the meeting, you will be required to prepare a change request form using the template provided. Ensure that your change request includes an impact analysis for any changes requested.

  1. Update the Project Issues Register:

Document the issues identified during the meeting and the actions taken. Include timeframes, responsibly parties and completion dates.

  1. Send email to the CEO:

Using the email template provided, compose an email to the CEO (for submission to the Board) to summarise the change request made and to submit the Progress Status Report and Project Issues Register. Your email should indicate these documents are attached.

Assessment 4A

Based on the requirements of the Project Management Plan and the CBSA Project Management Policy and Procedure, send out an email to Project Team members to allocate project finalisation activities. You should ensure that your email provides instructions on:

  • Preparing and submitting final status reports and/or meetings
  • Ensuring any outstanding invoices have been finalised and paid
  • Confirming that all venue and supplier contracts requirements have been fully met

Allocate these tasks according to project team members

Use the email template provided to compose your email.

Assessment 4B

  1. Review the emails you have received in both Task A and Task B. Based on this information, complete the Project Final Report for submission to the Board. Use the template provided to complete your report
  2. When you have completed the report, send an email to Gavin Stead attaching the report. Your email should request feedback from the Board about the project.

Assessment 5

Read the emails you have received and analyse the information about the conference outcomes. Compare this information with your Project Management Plan to evaluate the success of the project. You also need to identify improvements and make recommendations for similar projects.

Develop Project Evaluation

Based on the information gathered, develop a Project Evaluation Report using the template provided. You should consider the results against the Project Management Plan.


Assessment Matrix

Available on Canvas

Other Information

None

Course Overview: Access Course Overview