Course Title: Identify and conduct searches

Part B: Course Detail

Teaching Period: Term2 2019

Course Code: BUSM7921C

Course Title: Identify and conduct searches

School: 650T Vocational Business Education

Campus: City Campus

Program: C6164 - Advanced Diploma of Conveyancing

Course Contact: Callie Harvey

Course Contact Phone: +61 3 9925 5772

Course Contact Email:

Name and Contact Details of All Other Relevant Staff

Nominal Hours: 60

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites


Course Description

This unit describes skills and knowledge required for conducting searches, analysing and evaluating all relevant conveyancing data for the transaction following confirmation of initial instructions from the client.

It applies to individuals who use research skills and systematic approaches to organise and collate complex documentation that meets compliance requirements.

Work functions in the occupational areas where this unit may be used are subject to regulatory requirements. Refer to the relevant regulator for specific guidance on requirements.

National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBCNV601 Identify and conduct searches


1 Identify information needs

Performance Criteria:

1.1 Identify sources of information relevant to the transaction

1.2 Examine documentation and titles to confirm facts relating to transactions

1.3 Define and confirm with client, searches to be performed prior to commencement

1.4 Identify and arrange required reports with the appropriate bodies to meet agreed timelines

1.5 Identify applicable fees, taxes, other expenses and rebates, and promptly and accurately advise client


2 Perform relevant document searches and investigations

Performance Criteria:

2.1 Accurately and thoroughly perform searches using appropriate methods

2.2 Establish and record legal positions in accordance with the practice's policy and procedures

2.3 Obtain required third-party reports from the appropriate bodies


3 Evaluate issues arising with transaction

Performance Criteria:

3.1 Identify, summarise and communicate legal issues and risks to client clearly and promptly and in accordance with relevant legislation, regulations and the practice's policy and procedures

3.2 Define and clarify client's rights within the transaction for the client

3.3 Establish desired outcomes and devise strategies to achieve them in consultation with client

3.4 Thoroughly assess implications for professional indemnity insurance and take appropriate action


4 Deal with third parties and other professionals

Performance Criteria:

4.1 Identify relevant third parties and other professionals

4.2 Identify information to be obtained from or provided to third parties and other professionals

4.3 Conduct appropriate consultation with third parties and other professionals and obtain authorities


5 Present information relevant to transaction to client

Performance Criteria:

5.1 Present documentation clearly and promptly and in accordance with relevant legislation and regulations and the practice's policy and procedures

5.2 Record and document information necessary for the transaction to proceed in a legally binding manner in client files

5.3 Advise client of the implications of all information received from or forwarded to relevant parties

Learning Outcomes

Details of Learning Activities

A range of learning activities are planned for this course including self-paced and collaborative classroom-based activities.

The self-paced activities will be delivered through various technology platforms and may include your contribution to wikis and discussion threads, reflective journals, quizzes and interactive sessions.

The collaborative classroom-based activities will include group discussions, group problem-solving activities and opportunities to practice your skills in a simulated/real workplace environment.

We expect you to participate and contribute in all scheduled learning activities.


Teaching Schedule

This course is comprised of two co-delivered competencies

BSBCNV601 Identify and Conduct Searches

BSBCNV503 Analyse and Interpret Legal Requirements


The Teaching Schedule for this course is as follows

Induction Session

Prior to training commencement, a program level induction session will be conducted that comprises the following:

  • Program overview and requirements
  • MyRMIT/Canvas
  • Overview of assessment requirements
  • Pre-Training Review including:

o    Recognition of Prior Learning and Credit Transfers

o    Assessment of current skills and knowledge

  • Competency/Grading Criteria
  • Plagiarism
  • Appeals
  • Extensions
  • Feedback
  • Privacy
  • Submission requirements
  • Resubmission policy
  • Where to get support
  • Student Charter

Course Schedule:  Analyse and Interpret Legal Requirements, Semester 2, 2019




Week 1

8th July

  • Intro to course, materials, Canvas
  • Intro Real Estate Agents' Industry
  • At home exercises

Week 2

15th July

  • Real estate Industry exercises
  • Contract of sale and special and general conditions


Week 3

22nd July

The contract of sale


Week 4

29th July

  • s.32 vendor's statement requirements
  • Searches and certificates
Assessment 1: Case study test supplied to students in class

Week 5

5th August

Contravention of s.32, cases, consumer law  

Week 6

12th August

Cooling off, finance clauses, caveats


Week 7

19th August

Deposits, Insurance


Week 8

26th August

Building legislation, Misdescription, illegal structures


Assessment 1: Case study test due

Mid semester break 2nd September – 8th September

Week 9 

9th September

Terms Contracts


Week 10

16th September

Student consultation - auction documents or topic content


Week 11

23rd September

Adjustments Assessment 2 - AUCTION Reports Due

Week 12

30th September

Review breach of contract general conditions, settlement intro.


Week 13

7th October


Week 14

14th October

In class open book assessment Assessment 3: Open Book In-Class Test due

Week 15

21st October

Assessments in other courses


Week 16

28th October



Week 17

4th November


The nominal hours associated with this are a guide only and represent the total teaching time and student effort required to successfully complete this course.  This may include not only scheduled classes but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.


This overall semester schedule of the face to face classes is subject to changes.

Learning Resources

Prescribed Texts


LIBBIS, Simon Conveyancing Victoria 2018/9

Other Resources

Online learning materials can be accessed by going into the RMIT web sites Online Learning Hub.

The online learning materials listed include:

  • Course outlines
  • Power point Presentations
  • Supporting Reading material
  • Industry relevant articles
  • Activities.


Overview of Assessment

In order to achieve competency in this unit, you must provide:

Performance Evidence
Evidence of the ability to:

  • communicate effectively with a client and third parties involved in a transaction
  • accurately request and record search information from authorities and third parties
  • assess transaction risk and recommend strategies determined from information in compliance with practice or agency policy and procedures and relevant legislation relating to information searches
  • present clear, concise and accurate information in relation to a transaction.

Knowledge Evidence
To complete the unit requirements safely and effectively, you must:

  • identify and explain key:
    • business principles and law applicable to conveyancing transactions
    • current legislative, regulatory and industry practices, procedures and services
  • analyse and explain the consequences of searches relevant to the conveyancing transaction
  • identify and describe current procedures and practices for conducting searches
  • identify any requirements of financial institutions
  • identify and explain key insurance requirements relevant to the conduct of conveyancing searches
  • outline policies, procedures and business requirements of the practice relevant to the conduct of conveyancing searches
  • define and explain a range of professional and industry terminology
  • outline key registration and conversion procedures and strategies
  • discuss issues relating to risk assessment and evaluation strategies
  • compare and contrast types of document searches, including e-conveyancing systems, for personal, business or real estate conveyancing.

 Assessment Conditions
Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the conveyancing field of work and include access to:

  • common office equipment, technology, software and consumables
  • suitable records showing the conduct of conveyancing search.             

You are advised that you are likely to be asked to personally demonstrate your assessment work to your teacher to ensure that the relevant competency standards are being met.

Feedback will be provided throughout the semester in class and/or online discussions. You are encouraged to ask and answer questions during class time and online sessions so that you can obtain feedback on your understanding of the concepts and issues being discussed. Finally, you can email or arrange an appointment with your teacher to gain more feedback on your progress.

Assessment Tasks

Assessment Task 1 - Case study (Due Week 8)

For this assessment task you are required to read examine and analyse the cases relating to s.32 Sale of Land Act, and then answer short questions and apply to a scenario situation.


Assessment Task 2 - Auction/Research report (Due Week 11)

Students are required to attend a public auction of a property, and write a report on the process, documentation and applicable law. See Canvas assignment link for detailed instructions.


Assessment Task 3 - In class supervised assessment (Due Week 14)

For this assessment task you will undertake a supervised assessment during your normal scheduled class. The assessment will include short answer and multiple choice questions and a case study analysis. You will be permitted to refer to your resources. This is an open book assessment.

To be deemed competent you must satisfactorily complete all assessments. Once deemed competent the student will be graded according to Grade Marking Guide below

Assessment Matrix

The assessment matrix that maps all the assessments is available on CANVAS  

Other Information

Submission Requirements

You should:

  • Ensure that you submit assessments on or before the due date.
  • Always retain a copy of your assessment tasks. (hard copy and soft copy)
  • When you submit work for assessment at RMIT University you need to use the Assessment task document that includes a declaration and statement of authorship.
  • Each page of your assessment should include footer with your name, student number, the title of the assessment, unit code and title and page numbers.


Late Submission Procedures  You are required to submit assessment items and/or ensure performance based assessment is completed by the due dates.  If you are prevented from submitting an assessment item on time, by circumstances outside your control, you may apply in advance to your teacher for an extension to the due date of up to seven calendar days.   More Information:   Where an extension of greater than seven days is needed, you must apply for Special Consideration.  Applications for special consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination.   More Information:   Resubmissions: If you are found to be unsuccessful (Not satisfactory/Unsatisfactory) in a particular Course Assessment Task you will be allowed one resubmission.  Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the resubmission.     If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.     Adjustments to Assessment  In certain circumstances students may be eligible for an assessment adjustment. For more information about the circumstances under which the assessment arrangements might be granted please access the following website:     Marking Guide (Competency):  You must demonstrate that you have all the required skills/knowledge/elements in the unit of competency you are studying.   You will receive feedback on each assessment task that will inform you about your progress and how you are performing.    The following grades are available for this course:
CA Competency Achieved
NYC  Not Yet Competent
DNS  Did Not Submit for Assessment


Course Overview: Access Course Overview