Course Title: Manage on-site event operations
Part B: Course Detail
Teaching Period: Term1 2024
Course Code: BUSM6663C
Course Title: Manage on-site event operations
Important Information:
Please note that this course may have compulsory in-person attendance requirements for some teaching activities.
To participate in any RMIT course in-person activities or assessment, you will need to comply with RMIT vaccination requirements which are applicable during the duration of the course. This RMIT requirement includes being vaccinated against COVID-19 or holding a valid medical exemption.
Please read this RMIT Enrolment Procedure as it has important information regarding COVID vaccination and your study at RMIT: https://policies.rmit.edu.au/document/view.php?id=209.
Please read the Student website for additional requirements of in-person attendance: https://www.rmit.edu.au/covid/coming-to-campus
Please check your Canvas course shell closer to when the course starts to see if this course requires mandatory in-person attendance. The delivery method of the course might have to change quickly in response to changes in the local state/national directive regarding in-person course attendance.
School: 515T Creative Industries
Campus: City Campus
Program: C6171 - Advanced Diploma of Music (Sound Production)
Course Contact: John Phillips
Course Contact Phone: +61399254913
Course Contact Email: john.phillips@rmit.edu.au
Name and Contact Details of All Other Relevant Staff
Teacher: John Phillips
Email: john.phillips@rmit.edu.au
Nominal Hours: 60
Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.
Pre-requisites and Co-requisites
None
Course Description
In this course you will learn the performance outcomes, skills and knowledge required to manage on-site operational activities for the staging of events.
National Codes, Titles, Elements and Performance Criteria
National Element Code & Title: |
SITEEVT010 Manage onsite event operations |
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Element: |
1. Finalise event preparations. |
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Performance Criteria: |
1.1.Check final arrangements for event and address any discrepancies or outstanding matters. 1.2.Analyse event requirements and develop plans and procedures for event staging. 1.3.Prepare and collate operational documentation to facilitate effective on-site management, and distribute to relevant personnel. 1.4.Develop and provide event briefings to relevant personnel in advance of event. 1.5.Minimise use of printed materials and maximise electronic transmission of documents to reduce waste. |
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Element: |
2. Oversee event set-up. |
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Performance Criteria: |
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Element: |
3. Monitor event operation. |
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Performance Criteria: |
3.1.Monitor event operation through observation and communication with relevant personnel to ensure effective delivery of services. 3.2.Identify and quickly evaluate operational problems as they arise and take prompt action to resolve. 3.3.Monitor compliance with environmental and social sustainability procedures to ensure minimal impacts. 3.4.Liaise with client throughout event to ensure satisfaction with service delivery and make necessary adjustments. |
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Element: |
4. Oversee event break-down. |
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Performance Criteria: |
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Element: |
5. Evaluate operational success of event. |
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Performance Criteria: |
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Learning Outcomes
On successful completion of this course you will have developed and applied the skills and knowledge required to demonstrate competency in the above elements.
Details of Learning Activities
In class activities will include a range of teacher directed group activities, projects, class exercises, review discussions/lectures and independent project based work.
Out-of-class activities include completion of individual design and pre-production work, preparation for class presentations and production work. Online research and occasional outside of class time group discussions will be required to maintain project work.
Teaching Schedule
| WEEK | CLASS | DETAIL |
| 1 | INTRODUCTION | Short introduction class looking at purpose of unit and assessments |
| 2 | CLIENT BRIEF | Look at client brief and review parameters |
| 3 | SITE VISIT | Create and assign roles within the event team |
| 4 | REVIEW |
Student work time Review plans for event dates and artist requirements |
| 5 | LABOR DAY | NO CLASS / LABOR DAY |
| 6 |
Create and assign roles within the event team Guest Lecture - Production Management Rosie Westbrook |
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| 7 |
Continue working through student workbook Guest Lecture - Production Management Rosie Westbrook |
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| 8 |
Draft Event Plan Guest Lecture - Production Management Rosie Westbrook |
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| 9 |
Finalise Event Plan Guest Lecture - Production Management Josh Barker |
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| 10 | EVENT | Establish contact with Suppliers and Contractors, reconfirming requirements if necessary. Load in, set up and run event according to Plan and Schedule whilst identifying any discrepancies and deficiencies and taking prompt action to resolve any issues Liaise with client to ensure satisfaction with service delivery and make any necessary adjustments Load out in a safe manner, ensuring it is completed according to schedule and any pre standing agreements. Finalise Event Plan Finalise Event Budget Finalise Schedule / Worksheets Advance Operational Documents to Client, Crew, Suppliers and Talent (Worksheets/Call sheets, Running times etc) via email. Hold final pre event briefing |
| 11 | EVENT | Establish contact with Suppliers and Contractors, reconfirming requirements if necessary. Load in, set up and run event according to Plan and Schedule whilst identifying any discrepancies and deficiencies and taking prompt action to resolve any issues Liaise with client to ensure satisfaction with service delivery and make any necessary adjustments Load out in a safe manner, ensuring it is completed according to schedule and any pre standing agreements. Finalise Event Plan Finalise Event Budget Finalise Schedule / Worksheets Advance Operational Documents to Client, Crew, Suppliers and Talent (Worksheets/Call sheets, Running times etc) via email. Hold final pre event briefing |
| 12 | EVENT | Establish contact with Suppliers and Contractors, reconfirming requirements if necessary. Load in, set up and run event according to Plan and Schedule whilst identifying any discrepancies and deficiencies and taking prompt action to resolve any issues Liaise with client to ensure satisfaction with service delivery and make any necessary adjustments Load out in a safe manner, ensuring it is completed according to schedule and any pre standing agreements. Finalise Event Plan Finalise Event Budget Finalise Schedule / Worksheets Advance Operational Documents to Client, Crew, Suppliers and Talent (Worksheets/Call sheets, Running times etc) via email. Hold final pre event briefing |
| 13 | EVENT | Establish contact with Suppliers and Contractors, reconfirming requirements if necessary. Load in, set up and run event according to Plan and Schedule whilst identifying any discrepancies and deficiencies and taking prompt action to resolve any issues Liaise with client to ensure satisfaction with service delivery and make any necessary adjustments Load out in a safe manner, ensuring it is completed according to schedule and any pre standing agreements. Finalise Event Plan Finalise Event Budget Finalise Schedule / Worksheets Advance Operational Documents to Client, Crew, Suppliers and Talent (Worksheets/Call sheets, Running times etc) via email. Hold final pre event briefing |
| 14 | ||
| 15 | DEBRIEF | Discuss the Live Music Event in detail, focusing on what went well, what could be improved and any feedback from the client |
| 16 |
Learning Resources
Prescribed Texts
References
Other Resources
You are advised to look at myRMIT for ongoing updated information, including the online learning management system Canvas.
It is recommended that you bring materials to classes to make notes, for example;
a pen and notepaper or a laptop computer. You will need to have either a USB thumb drive or a USB/Thunderbolt Harddrive (or both) to store and manage your media. Your teacher will advise you what to get when classes commence.
The University Library has extensive resources. The Library has produced a number of subject guides that includes quality online and print resources for your studies. Lynda.com is available via your Library login.
The Library provides guides and subject specialist help via your Liaison Librarians.
Overview of Assessment
Assessment for this course is ongoing throughout the semester. Your knowledge and understanding of course content is assessed through participation in class exercises, oral/written presentations and through the application of learned skills and insights. Full assessment briefs will be provided and can be found on CANVAS.
Assessment Tasks
To demonstrate competency in this course you will need to complete the following assessment tasks to a satisfactory standard. You will receive feedback on all assessments and once you have demonstrated competency you will also receive a result after your final assessment task.
Assessment Tasks
Assessment Task 1: Event Planning. You must demonstrate your ability work as a team to plan for artists to play a lunchtime gig in RMIT’s Kaleide Theatre during semester two. This first assessment requires you to finalise the operational plans, the second assessment requires you to oversee the event set up, execution, break down and evaluate the operational success of your event and the third assessment is a knowledge test. Due by Week 9, Semester 1.
Assessment Task 2: Oversee the set up, operation and breakdown. You must demonstrate your ability to efficiently manage major elements of an RMIT Live Music Gig and use your
comprehensive plans, procedures and operational documentation from Assessment 1 to help you effectively manage the event in your team. Due by Week 17, Semester 1.
Assessment Task 3: Knowledge Assessment. It is designed to review and examine your knowledge of managing on-site event operations. Due by Week 17, Semester 1.
You should refer to the assessment brief's which are available in Canvas for full assessment criteria.
Results that apply to Ungraded courses that are delivered and assessed in accordance with competency-based assessment are:
CA Competency Achieved
NYC Not Yet Competent
DNS Did Not Submit for Assessment
Assessment Matrix
The assessment matrix demonstrates alignment of assessment tasks with the relevant unit of competency. These matrices are available through Program Administration.
Other Information
Please refer to the RMIT student page for extensive information about study support, assessment, extensions, appeals and a range of other matters: http://www1.rmit.edu.au/students
Cover Sheet for Submissions:
You must complete and sign a submission cover sheet for every piece of submitted work, including online submissions.
http://mams.rmit.edu.au/s1llva641yxuz.pdf
Attendance:
Your learning experience will involve class-based teaching, discussion, demonstration and practical exercises
It is strongly advised that you attend all timetabled sessions. This will allow you to engage in the required learning activities, ensuring you the maximum opportunity to complete this course successfully.
Assessment Feedback:
You will receive spoken and written feedback on all your work. Where relevant, this feedback will also include suggestions on how you can proceed to the next stage of developing your projects.
http://www1.rmit.edu.au/policies/assessment-policy
Student Progress:
Monitoring academic progress is an important enabling and proactive strategy designed to assist you in achieving your learning potential.
http://www1.rmit.edu.au/students/acadprogress
Adjustments to Assessment (eg. applying for an extension of time):
If you are unable to complete any piece of assessment satisfactorily by the due date, you can choose to apply for an adjustment to your assessment. RMIT University offers a range of adjustments designed to support you in your studies, including an extension of time to complete the assessment.
http://www1.rmit.edu.au/students/assessment/adjustment
Academic Integrity and Plagiarism:
RMIT University has a strict policy on plagiarism and academic integrity. Please refer to the website for more information on this policy.
http://www1.rmit.edu.au/students/academic-integrity
Credit Transfer and Recognition of Prior Learning:
Credit transfer is the recognition of previously completed formal learning (an officially accredited qualification).
Recognition of Prior Learning (RPL) is an assessment process that allows you to demonstrate competence using the skills you have gained through experience in the workplace, voluntary work, informal or formal training or other life experiences.
Recognition of Current Competency (RCC) RCC applies only if you have previously successfully demonstrated competence in a unit of competency, and now require to be reassessed to ensure that the competence is being maintained.
Please speak to your teacher if you wish to discuss applying for Credit Transfer, RPL, or RCC for the unit(s) of competency addressed in this course.
http://www1.rmit.edu.au/students/enrolment/credit
Course Overview: Access Course Overview