Course Title: Manage onsite event operations

Part B: Course Detail

Teaching Period: Term2 2022

Course Code: BUSM6663C

Course Title: Manage onsite event operations

Important Information:

Please note that this course may have compulsory in-person attendance requirements for some teaching activities. 

To participate in any RMIT course in-person activities or assessment, you will need to comply with RMIT vaccination requirements which are applicable during the duration of the course. This RMIT requirement includes being vaccinated against COVID-19 or holding a valid medical exemption. 

Please read this RMIT Enrolment Procedure as it has important information regarding COVID vaccination and your study at RMIT: https://policies.rmit.edu.au/document/view.php?id=209. 

Please read the Student website for additional requirements of in-person attendance: https://www.rmit.edu.au/covid/coming-to-campus 

 

Please check your Canvas course shell closer to when the course starts to see if this course requires mandatory in-person attendance. The delivery method of the course might have to change quickly in response to changes in the local state/national directive regarding in-person course attendance. 

School: 515T Creative Industries

Campus: City Campus

Program: C6171 - Advanced Diploma of Music (Sound Production)

Course Contact: John Phillips

Course Contact Phone: +61399254913

Course Contact Email: john.phillips@rmit.edu.au

Name and Contact Details of All Other Relevant Staff

Teacher: Josh Ryan-Barker

josh.ryan-barker@rmit.edu.au 

Nominal Hours: 60

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

None

Course Description

In this course you will learn the performance outcomes, skills and knowledge required to manage on-site operational activities for the staging of events.

National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:	SITEEVT010 Manage onsite event operations
Element:	1. Finalise event preparations.
Performance Criteria:	1.1.Check final arrangements for event and address any discrepancies or outstanding matters. 1.2.Analyse event requirements and develop plans and procedures for event staging. 1.3.Prepare and collate operational documentation to facilitate effective on-site management, and distribute to relevant personnel. 1.4.Develop and provide event briefings to relevant personnel in advance of event. 1.5.Minimise use of printed materials and maximise electronic transmission of documents to reduce waste.
Element:	2. Oversee event set-up.
Performance Criteria:	2.1.Establish on-site contact with contractors and reconfirm all requirements. 2.2.Assess all aspects of event set-up against prearranged service agreements and check for safety and ease of attendee access. 2.3.Identify deficiencies and discrepancies and take prompt action to resolve. 2.4.Conduct final briefing on event operational details, including communication and control mechanisms.
Element:	3. Monitor event operation.
Performance Criteria:	3.1.Monitor event operation through observation and communication with relevant personnel to ensure effective delivery of services. 3.2.Identify and quickly evaluate operational problems as they arise and take prompt action to resolve. 3.3.Monitor compliance with environmental and social sustainability procedures to ensure minimal impacts. 3.4.Liaise with client throughout event to ensure satisfaction with service delivery and make necessary adjustments.
Element:	4. Oversee event break-down.
Performance Criteria:	4.1.Ensure event break-down is completed according to agreements. 4.2.Check and sign invoices according to contractor agreements. 4.3.Debrief relevant personnel to improve future event service delivery.
Element:	5. Evaluate operational success of event.
Performance Criteria:	5.1.Obtain feedback from customers and seek input from personnel and contractors on event operations. 5.2.Reflect on and evaluate operational problems. 5.3.Provide recommendations for improvements to future event management practices.

Learning Outcomes

On successful completion of this course you will have developed and applied the skills and knowledge required to demonstrate competency in the above elements.

Details of Learning Activities

In class activities will include a range of teacher directed group activities, projects, class exercises, review discussions/lectures and independent project based work.

Out-of-class activities include completion of individual design and pre-production work, preparation for class presentations and production work. Online research and occasional outside of class time group discussions will be required to maintain project work.

Teaching Schedule

WeekDateTopicAssessment / Learning activities

Week 1	Sem 2	Introductory Class	Overview This is the introductory class to the unit SITEEVT010 Manage On Site Event Operations.  Objectives Introduction to the unit and the associated Canvas shell (Presentation) - Please bring your laptop / device Overview of assessment tasks and how/when they are to be completed and submitted. Key activities Discuss various key roles within the Events Industry. Performance interest. Assessment [There are no assessable tasks in this class. However, concepts, documentation, skills and knowledge are developed that feed into Assignments 1, 2 and 3]
Week 2		Meet the client / Event requirements Creating the Event Team Assignment 1 Released	Overview In this class we will meet the Event Producer (our client). They will provide us with an general overview of the event along with more specific  information relating to budget, proposed date/s, venue and performance.   Objectives Introduction of the event.  Create and assign roles within the event team Begin working through student workbook. Key activities Analyse event requirements and begin to develop event plans and procedure.  Obtain and collate operational documentation for cross reference. Assessment [There are no assessable tasks in this class. However, concepts, documentation, skills and knowledge are developed that feed into Assignments 1, 2 and 3]
Week 3		Supplier / Vendor Engagement  Event Preparations	Overview In this class we will continue to work on the event plan and start putting the schedule together. We will also look at what suppliers, contractors and vendors we need to engage for the "Live Music Gig" event and make preliminary contact with them.  Objectives Continue to compile Event Plan and put basic schedule together  Vendor engagement    Key activities Make contact via email with relevant parties required for the event and obtain quotes. Continue to work through student workbook. Assessment [There are no assessable tasks in this class. However, concepts, documentation, skills and knowledge are developed that feed into Assignments 1, 2 and 3] [Important : Email correspondence,  quotations obtained and operational documents created will form part of your portfolio of documents for Assignment 1]
Week 4		Collide Event #1	No Class
Week 5		Collide Event #3	No Class
Week 6		Collide Event #5	No Class
Week 7		Event Preparations	Overview In this class we will collate all planning and financial aspects of the event. We will also consolidate operational documentation and hold a pre event briefing.  Objectives Draft Event Plan Draft Event Budget  Draft Schedule / Worksheets  Conduct preliminary event team briefing  Key activities Consolidate all planning for event Preliminary Event Briefing   Assessment [There are no assessable tasks in this class. However, concepts, documentation, skills and knowledge are developed that feed into Assignments 1, 2 and 3]
Week 8 Part 1		Venue Walkthrough	Overview In this class we will conduct a site inspection of the venue booked for the event and hold a planning meeting afterwards.  Objectives Take notes, ask questions and and familiarise yourself with the venue. The information you gather during the site inspection will allow you to further develop your event plan and operational procedures.  Hold a meeting to discuss the outcome of the site inspection.  Key activities Perform site inspection using the site inspection checklist you have developed.  Discuss outcome of site inspection, focussing on any deficiencies or discrepancies between venue and event plan.   Assessment [There are no assessable tasks in this class. However, concepts, documentation, skills and knowledge are developed that feed into Assignments 1, 2 and 3] [Important : Site inspection checklist, inspection notes and meeting notes will form part of your portfolio of documents for Assignment 1]
Week 8 Part 2		Finalise and Advance Assignment 1 Due	Overview In this class we will finalise all planning and financial aspects of the event. We will also distribute operational documentation to all relevant parties and hold a pre event briefing.  Objectives Finalise Event Plan Finalise Event Budget  Finalise Schedule / Worksheets  Advance Operational Documents to Client, Crew, Suppliers and Talent (Worksheets/Call sheets, Running times etc) via email. Hold final pre event briefing  Key activities Finalise all planning for event Advance Event Documentation  Event Briefing   Assessment [There are no assessable tasks in this class. However, concepts, documentation, skills and knowledge are developed that feed into Assignments 1, 2 and 3] [Important : Email correspondence (advancing) will form part of your portfolio of documents for Assignment 1
Week 9		Show Time - Dry Run	Overview This is a dry run through of AT2.  This event forms part of your assessment (Assignment #2) Objectives Establish contact with Suppliers and Contractors, reconfirming requirements if necessary.  Load in, set up and run event according to Plan and Schedule whilst identifying any discrepancies and deficiencies and taking prompt action to resolve any issues Liaise with client to ensure satisfaction with service delivery and make any necessary adjustments Load out in a safe manner, ensuring it is completed according to schedule and any pre standing agreements.  Key activities Running of event Assessment [You will be assessed on your performance during this event] [Important : This forms part of your assessment (Assignment #2)]
Week 10		Show Time - Group 1 Assessment Task 2	Overview This event forms part of your assessment (Assignment #2) Objectives Establish contact with Suppliers and Contractors, reconfirming requirements if necessary.  Load in, set up and run event according to Plan and Schedule whilst identifying any discrepancies and deficiencies and taking prompt action to resolve any issues Liaise with client to ensure satisfaction with service delivery and make any necessary adjustments Load out in a safe manner, ensuring it is completed according to schedule and any pre standing agreements.  Key activities Running of event Assessment [You will be assessed on your performance during this event] [Important :  This forms part of your assessment (Assignment #2)]
Week 11		Show Time - Group 2 Assessment Task 2	Overview This event forms part of your assessment (Assignment #2) Objectives Establish contact with Suppliers and Contractors, reconfirming requirements if necessary.  Load in, set up and run event according to Plan and Schedule whilst identifying any discrepancies and deficiencies and taking prompt action to resolve any issues Liaise with client to ensure satisfaction with service delivery and make any necessary adjustments Load out in a safe manner, ensuring it is completed according to schedule and any pre standing agreements.  Key activities Running of event Assessment [You will be assessed on your performance during this event] [Important :  This forms part of your assessment (Assignment #2)]
Week 12		Show Time - Group 3 Assessment Task 2	Overview This event forms part of your assessment (Assignment #2) Objectives Establish contact with Suppliers and Contractors, reconfirming requirements if necessary.  Load in, set up and run event according to Plan and Schedule whilst identifying any discrepancies and deficiencies and taking prompt action to resolve any issues Liaise with client to ensure satisfaction with service delivery and make any necessary adjustments Load out in a safe manner, ensuring it is completed according to schedule and any pre standing agreements.  Key activities Running of event Assessment [You will be assessed on your performance during this event] [Important :  This forms part of your assessment (Assignment #2)]
Week 13		Show Time - Group 4 Assessment Task 2	Overview This event forms part of your assessment (Assignment #2) Objectives Establish contact with Suppliers and Contractors, reconfirming requirements if necessary.  Load in, set up and run event according to Plan and Schedule whilst identifying any discrepancies and deficiencies and taking prompt action to resolve any issues Liaise with client to ensure satisfaction with service delivery and make any necessary adjustments Load out in a safe manner, ensuring it is completed according to schedule and any pre standing agreements.  Key activities Running of event Assessment [You will be assessed on your performance during this event] [Important :  This forms part of your assessment (Assignment #2)]
Week 14		Post Event De Brief  Class Wrap Up Begin Assignment # 3	Overview In this class we will de-brief after the Live Music Gig and evaluate any client and peer feedback. This is the final in person class for this unit. Objectives Discuss the Live Music Event in detail, focusing on what went well, what could be improved and any feedback from the client. Key activities Prepare for written assessment (Assignment #3) Assessment [There are no assessable tasks in this class. However, concepts, documentation, skills and knowledge are developed that feed into Assignments 3]
Week 15		Online Assessment Assistance + Q&A	Overview This will be held online during normal class hours.
Week 16		Assignment # 3 Due	Completed out of class

Learning Resources

Prescribed Texts

References

Other Resources

You are advised to look at myRMIT for ongoing updated information, including the online learning management system Canvas.

It is recommended that you bring materials to classes to make notes, for example;

a pen and notepaper or a laptop computer. You will need to have either a USB thumb drive or a USB/Thunderbolt Harddrive (or both) to store and manage your media. Your teacher will advise you what to get when classes commence.

The University Library has extensive resources. The Library has produced a number of subject guides that includes quality online and print resources for your studies. Lynda.com is available via your Library login.

The Library provides guides and subject specialist help via your Liaison Librarians.

Overview of Assessment

Assessment for this course is ongoing throughout the semester. Your knowledge and understanding of course content is assessed through participation in class exercises, oral/written presentations and through the application of learned skills and insights. Full assessment briefs will be provided and can be found on CANVAS.

Assessment Tasks

To demonstrate competency in this course you will need to complete the following assessment tasks to a satisfactory standard. You will receive feedback on all assessments and once you have demonstrated competency you will also receive a result after your final assessment task.

 

Assessment Tasks

 

Assessment Task 1: Event Planning. You must demonstrate your ability work as a team to plan for artists to play a lunchtime gig in RMIT’s Kaleide Theatre during semester two. This first assessment requires you to finalise the operational plans, the second assessment requires you to oversee the event set up, execution, break down and evaluate the operational success of your event and the third assessment is a knowledge test. Due by Week 8, Semester 2.

Assessment Task 2: Oversee the set up, operation and breakdown. You must demonstrate your ability to efficiently manage major elements of an RMIT Live Music Gig and use your
comprehensive plans, procedures and operational documentation from Assessment 1 to help you effectively manage the event in your team. Due by Week 13, Semester 1.

Assessment Task 3: Knowledge Assessment. It is designed to review and examine your knowledge of managing on-site event operations. Due by Week 16, Semester 2.

 

You should refer to the assessment brief's which are available in Canvas for full assessment criteria.

 

Results that apply to Ungraded courses that are delivered and assessed in accordance with competency-based assessment are:

CA      Competency Achieved

NYC   Not Yet Competent

DNS   Did Not Submit for Assessment

Assessment Matrix

The assessment matrix demonstrates alignment of assessment tasks with the relevant unit of competency. These matrices are available through Program Administration.

Other Information

Please refer to the RMIT student page for extensive information about study support, assessment, extensions, appeals and a range of other matters: http://www1.rmit.edu.au/students

Cover Sheet for Submissions:

You must complete and sign a submission cover sheet for every piece of submitted work, including online submissions.

http://mams.rmit.edu.au/s1llva641yxuz.pdf

Attendance:

Your learning experience will involve class-based teaching, discussion, demonstration and practical exercises

It is strongly advised that you attend all timetabled sessions. This will allow you to engage in the required learning activities, ensuring you the maximum opportunity to complete this course successfully.

Assessment Feedback:

You will receive spoken and written feedback on all your work.  Where relevant, this feedback will also include suggestions on how you can proceed to the next stage of developing your projects.

http://www1.rmit.edu.au/policies/assessment-policy

Student Progress:

Monitoring academic progress is an important enabling and proactive strategy designed to assist you in achieving your learning potential.

http://www1.rmit.edu.au/students/acadprogress

Adjustments to Assessment (eg. applying for an extension of time):

If you are unable to complete any piece of assessment satisfactorily by the due date, you can choose to apply for an adjustment to your assessment. RMIT University offers a range of adjustments designed to support you in your studies, including an extension of time to complete the assessment.

http://www1.rmit.edu.au/students/assessment/adjustment

Academic Integrity and Plagiarism:

RMIT University has a strict policy on plagiarism and academic integrity. Please refer to the website for more information on this policy.

http://www1.rmit.edu.au/students/academic-integrity

Credit Transfer and Recognition of Prior Learning:

Credit transfer is the recognition of previously completed formal learning (an officially accredited qualification).

Recognition of Prior Learning (RPL) is an assessment process that allows you to demonstrate competence using the skills you have gained through experience in the workplace, voluntary work, informal or formal training or other life experiences.

Recognition of Current Competency (RCC) RCC applies only if you have previously successfully demonstrated competence in a unit of competency, and now require to be reassessed to ensure that the competence is being maintained.

Please speak to your teacher if you wish to discuss applying for Credit Transfer, RPL, or RCC for the unit(s) of competency addressed in this course.

http://www1.rmit.edu.au/students/enrolment/credit

Course Overview: Access Course Overview